Operation Officer/Procurement and Planning
Zamil Group Holdings Real state Company
مجموع سنوات الخبرة :17 years, 7 أشهر
I am working in Zamil Group Camps as Camp Operation Officer and taking care of all the camp activates from start to End, I am responsible for Daily Check in Check out, Room Arrangements, All the Maintenance of Camp, preparing the Food and Accommodation statement, Customer Invoices, Request for payments, receiving reports, Purchase orders, all the procurement and warehousing activates, catering and Food delivery possibilities, taking care of all the resident complaints at any time and cost.
To ensure that the approved purchasing plan and procurement requests are met as per company’s specific and described procedure, so that the company’s operational requirements for materials, Requested supplies and services are fulfilled at the highest standards which set for quality, timing, cost and reliability of supply. Internal: Managers and employees with purchasing requirements.
External: Vendors, suppliers, service providers. Recommend new or alternative vendors or suppliers.
Scans local markets and identifies suppliers with specific advantages to Zamil Group Holding Company for recurring and special-purpose procurement needs.
Identifies alternate sources for existing requirements to reduce cost, reduce delivery time and improve quality.
Reviews and validates Purchase Requests for complete information to ensure that goods and services procured are as per the requesters’ specifications.
Coordinates and communicates with all parties to ensure the timely procurement and delivery of goods and service requested.
Promptly reports unavailability issues and other problems so that individuals and departments are alerted of potential difficulties.
Monitors purchase orders and, as appropriate, ensure that these are modified to reflect change in requirements.
Performs cost-benefit analysis to reduce total purchasing cost based on projected volumes.
Maintains an updated list of suppliers and service providers to ensure that the company obtains the most favorable commercial terms.
Facilitates obtaining vendor- and service proposals to arrive at objective cost comparisons.
Evaluates received vendor- and service proposals with a view of recommending the best proposal in terms of cost, delivery and other requirements
Communicates with vendors or service providers to deal with problems such as late deliveries, sub-standard items/services, etc.
Obtains favorable solutions to vendor problems and gets commitments for pre-empting the recurrence of similar issues in the future
• Receiving the material from the suppliers against the PR/PO, arranging for uploading in proper location and maintaining complete records of receipts like PGRR preparation and GRN creation in the system
• Arranging for the inspection of inward material by QC inspector/indenter on time.
• Stack/preserve the inspected material into respective locations / designated bins and ensure the bin numbers / storage locations are updated in the system
• Creates and maintains reports and records, such as recommendation for solution of administrative problems, financial reports, applications, reports, and administrative orders.
• Maintains arranges and files for easy retrieves, storage or reproduce records, documents and reports.
• Job specific tasks, including daily routine correspondence, paperwork, management of records
• Record keeping, office management, and responsibility for Management
• Dealings with other staff or visitors, on phone or in person.
• Capability to meet deadlines and work under pressure
• Maintained excellent customer relations and developed customer rapport.
• Typing skills and competence with using common office systems and software
• Discretion and understanding the need for confidentiality
• Excellent command over English
• Maintained and organized files and records. Resolved customer service complaints
• Ability to follow instructions well and make decisions with no supervision.
• Plans meetings and/or conferences and travel
• Responsible for entire office Administration
• Maintained personal record handled leave of absence and attendance record
• Responsible for monthly payrolls and salary sheets
• Ability to handle simultaneously maintains projects and meets dead line efficiently
• Maintaining records for Incoming and outgoing correspondence
• Making payroll
• Directed day-to-day office operations, providing fundamental support to company Manager and team of consultants.
• Bachelor Of Commerce (Computers) • One year diploma in Computer Application COMPUTER SKILLS • Microsoft Packages : MS Office (Word, Excel, Access, and PowerPoint) • Operating Systems : MS Dos, Windows 95/98/2000/XP • Hardware Platform : System Assembling and Software Installation etc • Type Writing : 40 to 45 words per minutes