HR Supervisor
Acdima International
Total years of experience :13 years, 3 Months
Recruitment
• Establishes recruiting requirements by studying organization plans and objectives; meeting with managers to discuss needs.
• Determines applicant requirements by studying job description and job qualifications.
• Attracts applicants by placing job advertisements; contacting recruiters, using newsgroups and job sites.
• Determines applicant qualifications by interviewing applicants; analyzing responses; verifying references; comparing qualifications to job requirements.
• Arranges management interviews by coordinating schedules; arranges travel, lodging, and meals; escorting applicant to interviews; arranging community tours.
• Evaluates applicants by discussing job requirements and applicant qualifications with managers; interviewing applicants on consistent set of qualifications.
• Manages intern program by conducting orientations; scheduling rotations and assignments; monitoring intern job contributions; coaching interns; advising managers on training and coaching.
• Design or review application forms and other HR documents
• Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
Personnel & Payroll
• devising and maintaining office systems, including data management and filing.
• Complies with federal, state, and local legal requirements by studying existing and new legislation; anticipating legislation; enforcing adherence to requirements; advising management on needed actions.
• Ensure that all employees’ data is up-to-date and all HR Processes comply with Labor law.
• Administer employees’ work attendance and monitor their punctuality
• Prepare new hire and termination paperwork
• Follow up and ensure that all issues related to medical insurance are accomplished properly with no delays or errors.
• Administer discipline and related dismissal procedures
• Maintains payroll information by designing systems; directing the collection, calculation, and entering of data
• Updates payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, and job titles, and department/ division transfers.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Maintains payroll staff by recruiting, selecting, orienting, and training employees.
• Maintains payroll staff job results by counseling and disciplining employees; planning, monitoring, and appraising job results.
• Contributes to team effort by accomplishing related results as needed.
Training & Development
• Responsible for implementing the competency based performance management including its analysis
• Conduct TNA and helping in setting the employees development plan.
• Supervise the implementation of the training and development plan.
• Store training data on HRIS to maintain training database updated.
• Assist in preparing materials for soft skills training, including power point presentations and training activities
• Tutor training sessions for soft skills and HR.
Feb. 2011 - Till present Futures Educational Systems (Group includes 23 schools with workforce of 2000 employees)
HR Specialist
• Responsible for the monthly payroll documents including any financial entitlements, overtime or extra classes.
• Review time sheets, wage computation, and other information to detect and reconcile payroll discrepancies.
• Administer and implement compensation policies concerning the salary review, salary increase and annual bonus.
• Process paperwork for new employees and enter employee information into HRIS.
• Compute wages and deductions, and enter data into HRIS.
• Record employee information, such as transfers, and resignations, to maintain and update payroll records.
• Keep track of leave time, such as annual leave, public holidays, and sick leave, for employees.
• Issue and record adjustments to pay related to previous errors or retroactive increases.
• Develop a pool of qualified candidates in advance of need.
• Lead and implement the recruiting and interviewing plan for each open position
• Review applicants' CVs to evaluate if they meet the position requirements
• Conduct pre-screening interviews, tests and personality assessments
• Perform reference and background checks for potential employees
• Coordinate and follow-up with the hiring managers until the position is closed
• Explore relationships with new agencies
• Negotiate best rates and terms of business with recruitment agencies for management approval
• Plan and organize for participating in the reputable employment fairs.
• Prepare all the materials needed in the employment fairs (flyers, brochures, banners, roll-ups, giveaways)
• Develop, update and maintain job descriptions.
• Assist in the development and implementing the HR policies and practices
• Assist employees with their day to day queries and needs from the Personnel Department
• Liaise with Management for Probationary Period Confirmation
• Coordinate training as and when required
• Store training data on HRIS to maintain training database updated.
• Initiate, update and maintains employees' confidential and financial records on HRIS (promotions, raises, performance appraisals )
• Prepare monthly staff turnover reports (New Comers, Leavers and total headcount)
• Prepare correspondence, presentations and/or reports as required.
• Assist with document control when necessary
• Making travel arrangements for site visits
• Update project contact lists and org chart updates
• General admin duties such as filing, faxing, copying and typing documents
• Assist with special projects and reports as needed.
• Update the mailing lists/databases.
• Assisting in the coordination and delivery of events
• Implement, maintain and develop efficient and effective administrative systems
• Assist in M&E (Monitoring & Evaluation) process for the project.
• Assist in conducting FGD (Focus Group Discussion).
• Take notes after conducting FGD.
• Conduct Terrorist Check for the UNGOs and CDAs.
• Responsible for collecting Timesheet for all staff members every month.
June 2011 Oxford Training College, Professional Diploma in HRM, Grade: Excellent
English language and translation