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ALAA ABUJAMEA, office manager & Executive Assistant To CEO

ALAA ABUJAMEA

office manager & Executive Assistant To CEO·Alsadaf production

Saudi Arabia

Bachelor's degree, ENGLISH LANGUAGE , LITERATURE

Work experience

Total years of experience: 11 years, 10 months

office manager & Executive Assistant To CEO

January 2020 - Present

Alsadaf production

Jeddah, Saudi Arabia

January 2020 - Present

executive assistant/translator
Company industry:
Broadcast Media Production
Job role:
Administration

|The Story Maker for Production Visas, Travel & Accommodation Coordinator

January 2020 - Present

Saraba for Production |Titans for Production

Jeddah, Saudi Arabia

January 2020 - Present

• Short-term FULL visa process includes business visa, Umrah visa, tourist visa, and transit visa for
different nationalities.
• Coordinating domestic and international flights.
• Book flights, travel, and accommodation.
• Keep traveller database (preferences, etc.) up to date.
• Make necessary travel arrangements and reservations within the approved budget.
◦ Prepares
travel itineraries and distributes travel arrangements and schedules to all travellers.
• Advise travellers and assist with any need for specialized travel documents such as visas,
vaccination rules, and restrictions.
• Keep traveller database (passport info, traveller preferences, etc.) up to date.
• Liaise with cast & crew members abroad and local to ensure that all travel arrangements are in
place as per the itinerary.
Company industry:
Media Production

Visa Applicant

January 2020 - January 2025

Movietaz

Jeddah, Saudi Arabia

January 2020 - January 2025

• Full process of short-term visas for different nationalities, including:
○ Business visas (multiple and single entry visas)
○ Tourist visas
○ Transit visas
○ Umrah visas
• Keep traveller database (passport info, traveller preferences, etc.) up to date.
• Advise travellers of and assist with any need for specialized travel documents such as
visas and vaccination rules and restrictions.
• Liaise with cast & crew members abroad and local to ensure that all travel arrangements
are in place as per the itinerary.
Company industry:
Media Production
Job role:
Customer Service and Call Center

Executive Assistant

January 2022 - January 2024

Kalilah Production - MBC Group

Jeddah, Saudi Arabia

January 2022 - January 2024

• Coordinating and scheduling meetings, appointments, and events.
• Managing time zones and avoiding conflicts.
• Acting as a liaison between the executive and internal/external stakeholders.
• Screening phone calls, emails, and other correspondence.
• Assisting in project tracking, deadlines, and coordination between teams.
• Ensuring project documentation is up to date.
• Handling sensitive information with a high level of confidentiality.
Company industry:
Media Production
Job role:
Administration

Contract Coordinator

January 2022 - January 2024

Kalilah Production - MBC Group

Jeddah, Saudi Arabia

January 2022 - January 2024

• Coordinating the full contract process between the Legal Department and Cast/Crew
members, drafting till signature.
• Draft initial contracts for Cast & Crew members
• Review contracts for completion and signatures
• Keep members database (passport info, contract conditions, etc.) up to date.
Upload contracts into system
• Keep copies of signed contracts
Company industry:
Media Production
Job role:
Administration

Executive Assistant & Head of Visas Department

January 2020 - January 2022

Sadaf Media Production - MBC Group

Jeddah, Saudi Arabia

January 2020 - January 2022

• Liaising with existing staff members, managers, supervisors, and clients to achieve set goals.
• Provides leadership to all visa process activities and ensures that all required objectives are
achieved in a timely and cost-effective manner.
• Observing, analyzing, and offering suggestions on current operations. Assisting with recruitment,
training, and onboarding processes.
• Full process of short-term visas for different nationalities, including Business visas (multiple and
single entry visas), Tourist visas, Transit visas, and Umrah visas
• Providing administrative assistance, composing, and editing emails, drafting memos.
• Acting as the point of contact between the GM and internal or external colleagues
• Translating TV series ideas & presentations to be presented to MBC Group.
• Responsible for providing executive administrative support and office management for GM and
team, considering strict confidentiality and sensitivity of all data and information.
• Planning, organizing, and coordinating the managers notes and meetings, including follow-up of
implementation/decisions, phone calls, daily correspondence, and meeting minutes.
• Coordinating businessmens travels, including flights, transportation, accommodations, and
meetings
• Taking care of logistics, especially visas and permits issued by governmental entities. Managing
Government relations, especially extracting visas.
• English to Arabic translation and vice versa.
Company industry:
Media Production

freelance translator

October 2014 - December 2018

freelance

Altaif, Saudi Arabia

October 2014 - December 2018

Company industry:
Translation & Document Processing
Job role:
Support Services

Visa Officer and translator

September 2013 - August 2015

MISSION Center

Amman, Jordan

I found this job using Bayt.com

September 2013 - August 2015

Visa Applicant
2015 - TILL NOW
my main job in mission center is to extracting/applying to different visas to USA, UK and Shengen. in addition to Translation of texts within
the field of law and the translation of any text used within the legal system. As documents used for legal purposes are generally required
to be submitted in the official language of a relevant jurisdiction the term can encompass a wide variety of texts.
WINDROSE MENA COMPANY
TRANSLATOR - MEDIA AND ECONOMIC REPORTS
2013 -2015
Windrose MENA caters for translation requirements in a variety of languages, whether legal texts, reference books, business reports. Our
methodology of incorporating translation with copy writing is unique and has enabled us to process publishing quality translations at
record times.
ANGEL TRANSLATION OFFICE
Company industry:
Other Business Support Services
Job role:
Administration

TRANSLATOR

September 2013 - May 2015

WINDROSE MENA

Amman, Jordan

September 2013 - May 2015

Arabic to English translation and vice versa
Company industry:
Other Business Support Services
Job role:
Administration

Education

MIDDLE EAST UNIVERSITY FOR GRADUATE STUDIES

June 2013

June 2013

Bachelor's degree, ENGLISH LANGUAGE , LITERATURE

Jordan

English language and literature

Skills

Translation

Expert

reception

Expert

Tutoring

Expert

Proofing

Expert

COPY WRITING

Beginner

QUALITY

Expert

KEYBOARDING

Intermediate

RESEARCH

Expert

MICROSOFT OFFICE

Expert

ATTENTION TO DETAIL

Expert

READ

Expert

FAST

Expert

LANGUAGES

Expert

LEGAL

Expert

ADMINISTRATIVE FUNCTIONS

Intermediate

CLIENT CONFIDENTIALITY

Intermediate

COORDINATING

Intermediate

DOCUMENT PROCESSING

Intermediate

FLORAL DESIGN

Intermediate

INFLUENZA

Intermediate

LEADERSHIP

Intermediate

SCHEDULING

Intermediate

TASK MANAGEMENT

Intermediate

TELEPHONE SKILLS

Intermediate

Translation

Expert

reception

Expert

Tutoring

Expert

Proofing

Expert

Languages

Arabic

Expert

English

Expert

Hobbies and interests

research