Ala Fandi

1.1 Fleet Management
Monitor all movements of ACTED fleet
To liaise with the Head of Fleet/Logistics officers in the bases as appropriate on matters relating to County transport policies and procedures.
Track movements between bases and contact vehicles at pre-determined points (according to road map)
Monitor and track “dead spots” where communications on routes is problematic
Track vehicle registration and insurance documents to be up-to-date
Maintain vehicle schedules between bases, head office and locations of work
Follow up with base and capital requirements for fleet needs
Liaise with supplier for maintenance requirement and vehicle records
Ensure vehicles meet ACTED standards and safety
To instigate arrangements for the replacement of vehicles and draw up specifications for new vehicles.
Using ACTED database system, input vehicle fuel usage and monitor reporting of vehicle fuel consumption
Ensure vehicles are replaced by supplier when taken for maintenance or servicing and the new vehicles are equipped with necessary car tools/equipment;
Monitor movement of staff within ACTED vehicles, maintain vehicle passenger lists per journey
Monitor staff movement out of Amman and (Amman to bases and vice versa)
Ensure staff arriving and departing in and out of country have a driver present on their arrival/departure
Propose improvements in the existing transport processes, systems and tools.
Be responsible to implement the pick and drop schedule of staff from and to prescribe destinations
Collect monthly vehicle checklists, verify their accuracy, and work with drivers to correct any problems.
Manage relations with vehicle rental company and manage vehicle rentals as necessary for project
Operations
Maintain proper inventory of all components of vehicles, making sure they are maintained and checked frequently.
Prepare services requisitions for repair and maintenance at the appropriate shops (garages)
Maintain working relationships with vehicle Rental Company and liaise with them regularly on vehicle repairs to ensure repairs are appropriate and done thoroughly.

1.2 Fuel Management

Track vehicle and fuel usage and consumption rates; ensure that potential problems or fuel misuse is raised to management.
Compile the monthly fuel reports.

1.3 Managing the Drivers

To appoint and supervise the drivers.
Maintain monthly driver schedules, to be prepared before the start of the coming month and shared with logistics, drivers and bases, once confirmed to be share with HR department who will maintain OT per route
Responsible for accurate cars’ log books and clean drivers’ OT sheets;
Follow up with drivers for daily schedule, follow up with shift requirements and possible last minute changes
To ensure that all drivers are aware of the necessary daily and weekly checking procedures and that they are properly implemented.
Act as the line manager to transport personnel, evaluate employee performance, allocate and rotate appropriate work assignments, develop training plans
Oversee recruitment of new drivers and testing of driver candidates in traffic rules, signage, signalling, and practical driving.

1.4 Budgets Controlling and Monitoring

Checking and processing transport accounts for payment.
Monitor expenditure on transport services against budget estimates.
Track repairs and costs as part of monitoring and overseeing the repair processes.
Allocate driving fines

1.5 Reporting

Maintain monthly reports on fleet movements according to dispatch log book
Monthly fuel consumption report to be checked according to vehicle log books and dispatch vehicle monitoring reports.
Check driver OT sheet against the movement report to validate driver OT
Monthly driver schedules to be prepared and shared
Attendance sheets to be monitored
Maintain a box filing system for each vehicle that stores all information, like; insurance registration documents servicing/repairs and accidents reports, log books sheets and other relevant documents

Collect invoices for the company from other companies

Driving staff and delivering mail

Costumers serves selling houses and doing their paper work

Drive the tourism around Jordan and as a tourism guide