علاء abdelbaki

Mobilization and demobilization of manpower
• Meet with departments leads to set mobilization and demobilization dates of manpower.
• Mobilizing and demobilizing manpower in line with requirements.
• Preparing manpower reports.
• Co-ordinate with designated personnel regarding visas for newcomers according to the business plan.

Recruitment
• Manage the recruitment inbox and respond to candidates in a timely manner.
• Co-ordinate interviews with recruitment agencies and direct applicants for Hiring Managers and HR.
• Prepare weekly recruitment status report.

Training and Competence
• Conducting leadership courses for employees.
• Set training plans for employees according to their skills.
• Co-ordinate training carried out in-house, including sending out invitations to line managers and reservations for the nominated employees.
• Monitor and track training sessions for reporting purposes.
• Co-ordinate with external institutions offering training courses.
• Arrange booking of accommodation, tickets and transportation for employees attending external courses.

Performance Management
• Prepare yearly evaluation form through the performance system.
• Distribute evaluation forms to Line Managers and Supervisors.
• Collect and review Evaluation Forms and coordinate any inquiries or re-evaluation adjustments with management.
• Prepare Yearly Report.

Induction & Integration
• Enter new starter information onto the HR system.
• Coordinate with Department Managers and employees to schedule HR induction sessions.
• Present the Company’s formal HR Induction for newcomers utilizing a Power Point Presentation.
• Prepare weekly report.

General Administration & Ad hoc Duties

• Assist HR Manager when required.
• Meet with employees and line managers as per their request, escalating any issue to the HR Manager as relevant.
• Maintain an awareness of HR best practices at all times.
• Lead small HR Department teams in managing and completing ad hoc project assignments - e.g. acquiring and documenting certificates for client compliance requirements.
• As per instruction from the HR Manager, coordinate with all professional technical disciplines and Department Heads for all matters related to HR Department.
• Coordinate with Public Relation Officers for Company and employee requirements to Ministry of Manpower and other legal authorities.
• Receive and review invoices for HR-related activities and coordinate with the Accounts Department in order to finalize payment.
• Manage Leave system, including adding submitted leaves.
• Draft employee letters in relation to salary and benefits.
• Draft probation letters.
• Arrange booking of air tickets and accommodation for the entire staff of the group for mobilization, vacation, etc.
• Maintain employee and general files.

Recruitment
• Manage the recruitment inbox and respond to candidates in a timely manner.
• Co-ordinate interviews with recruitment agencies and direct applicants for Hiring Managers and HR.
• Prepare weekly recruitment status report.

Business support
• Meet with employees and line managers as per their request, escalating any issue to the HR Manager as relevant.
• Maintain an awareness of HR best practices at all times.

Training and Competence
• Co-ordinate training carried out in-house, including sending out invitations to line managers and reservations for the nominated employees.
• Monitor and track training sessions for reporting purposes.
• Co-ordinate with external institutions offering training courses.
• Arrange booking of accommodation, tickets and transportation for employees attending external courses.

Performance Management
• Prepare yearly evaluation form through the performance system.
• Distribute evaluation forms to Line Managers and Supervisors.
• Collect and review Evaluation Forms and coordinate any inquiries or re-evaluation adjustments with management.
• Prepare Yearly Report.

Induction & Integration
• Enter new starter information onto the HR system.
• Coordinate with Department Managers and employees to schedule HR induction sessions.
• Present the Company’s formal HR Induction for newcomers utilizing a Power Point Presentation.
• Prepare weekly report.

General Administration & Ad hoc Duties
• Assist HR Manager when required.
• Lead small HR Department teams in managing and completing ad hoc project assignments - e.g. acquiring and documenting certificates for client compliance requirements.
• As per instruction from the HR Manager, coordinate with all professional technical disciplines and Department Heads for all matters related to HR Department.
• Coordinate with Public Relation Officers for Company and employee requirements to Ministry of Manpower and other legal authorities.
• Receive and review invoices for HR-related activities and coordinate with the Accounts Department in order to finalize payment.
• Manage Leave system, including adding submitted leaves.
• Draft employee letters in relation to salary and benefits.
• Draft probation letters.
• Arrange booking of air tickets and accommodation for the entire staff of the group for mobilization, vacation, etc.
• Maintain employee and general files.

•Arranged with potential clients for interviews.
•Maintained general files.
•Coordinated with account department and clients in order to finalize invoices.
•Represented the company in exhibitions and job fairs.
•Prepared the yearly appraisal documentation for all employees and coordinate with management.
•Prepared bi-weekly reports - e.g. sales reports, accounting reports, etc.
•Arranged interviews for new applicants.