Office Manager
Eagle Company Ltd.
Total years of experience :18 years, 10 Months
Key Responsibilities:
• Maintaining updated records of incoming/outgoing office documentation and handling correspondence; communicating with relevant partners to facilitate prompt responses to queries and concerns.
• Providing administrative support by scheduling appointments and meetings; proposing revisions in day-to-day office functions and processes to steer continuous improvement in organizational efficiency and effectiveness.
• Planning and arranging travel, visas and hotel accommodation using the most cost effective options; drafting material to utilize at conferences with a special focus on quality assurance.
• Managing inventory to confirm availability of office supplies; coordinating delivery with vendors to accomplish attentive cost control and uninterrupted workflow across all departments.
• Following up with executives and head of departments regarding action plans and projects; producing reports and presentations regarding new business initiatives and other research assignments.
• Working in conjunction with the HR department to ensure adherence to company policy and guidelines; mentoring new employees to confirm alignment of operations with standard operation procedures.
• Collaborating with the Finance department regarding payment disbursements, funds transfer and petty cash approvals; supporting accurate tracking of expenditures and recording of invoices to enable timely procurement.
Key Responsibilities:
• Spearheaded day-to-day secretarial and administrative tasks; controlled incoming/outgoing faxes, and accurate filing/distribution of work-related documents for processing within timelines.
• Scheduled appointments, and arranged flights and events reservations; handled over the phone inquiries by serving as a primary information source regarding executive's commitments and availability.
• Managed internal/external communication, data management, reporting and ad hoc projects for the managing director to prioritize operational excellence and fulfillment of corporate objectives.
• Prepared business correspondence aimed at clients; maintained records of all relevant documentation to enable efficient retrieval and referring of matters to appropriate personnel.
• Monitored inventory and generated outgoing purchase orders; ensured delivery of goods in conformance with agreed terms and conditions for assured alignment with requisition requirements.
Key Responsibilities:
• Managed sales of residential and commercial properties at Madinat Al- Sharq Project; scheduled site visits with prospective clients and discussed their property needs on a one-to-one basis to ensure provision of cost effective options.
• Administered prompt responses to inquiries via phone/emails; followed up on sales leads and disseminated information pertaining to market conditions, prices, and legal requirements to secure client satisfaction with company services.
• Prepared proposals, quotations and sales contracts; assisted the sales manager in negotiating contracts, and submitted daily sales reports to provide updates regarding correspondence and effectiveness of weekly action plans.
• Implemented marketing initiatives to facilitate promotion of properties through ads, open houses and listings; fostered long term client relationships to fuel organizational sustainability and financial stability.
• Completed other projects including researching property details and analyzing valuation to enable timely execution of real estate transactions and strategies for assured fulfillment of business vision.
Key Responsibilities:
• Prepared internal/external correspondence, reports and memos; effectively managed administrative operations of the department while prioritizing confidentiality of business documents.
• Maintained and updated filing system and company records; handled information requests, and scheduled conference calls/ meetings to enable uninterrupted workflow.
• Managed business travel for senior management by arranging flights, transport, accommodation, and visas; prepared travel authorizations and vouchers for management approval and signatures in a timely manner.
• Liaised with the HR department regarding General Policy implementation; recorded minutes of meetings and worked on additional projects assigned by key figureheads to accomplish desired business results.
• Worked in conjunction with the Finance Department to coordinate payments, transfer and petty cash approvals; controlled procurements to secure availability of office supplies.
