CEO Office Manager
AlNahla Group
مجموع سنوات الخبرة :12 years, 8 أشهر
-Manage the In and Out communications system such as telephone calls reception and messages reception, transactions etc.
-Manage and maintain CEO’s calendar including scheduling appointments, internal/external meetings, and conference calls.
-Attending meetings and keep minutes.
-Coordinate CEO’s travel itineraries, flights.
-Draft and edit correspondence, communications, presentations and other documents on behalf of CEO.
-Secure appropriate signatures and track documents through the approval process on behalf of CEO.
-Serve as a liaison with internal staff at all levels.
-Prepare confidential documents, agendas for meetings, reports, briefing materials and presentations as needed to support the CEO.
-Provide administrative support to CEO in order to increase his availability for executive level responsibilities.
-Maintain a strict level of confidentiality.
-Maintain an organized filing system of paper and electronic documents.
-Any other duties as may reasonably be requested by the CEO.
-In conjunction with the organizational development manager, Creating the job descriptions of the Administration & Government department.
-The KPI Champion for the Admin & Gov department.
-The Policies and Procedures(P&P) champion for the Admin & Gov department.
-Setup and coordinate meetings and conferences.
-Manage office, maintain office supplies and equipment
-Maintain confidential records and files (electronic and hard copy filing system)
-Assist in resolving any administrative problems
-Prepare and modify documents including correspondence, reports, drafts, memos.
-Schedule and coordinate meetings, appointments and travel arrangements for the Manager.
-Handling the medical insurance, labor office and Muqeem.
-Create and update the supplier forms relating to the vehicles
-Help in costs and contracts negotiations for vehicle rentals
-Supervise the schedule and execution of maintenance and repair work on mission vehicles
-Organize the schedule of vehicle movements in collaboration with the logistician
-Participate in the hiring process for drivers
-Ensure the continuous training of drivers and regularly test their knowledge
-Check that vehicle log books are in place and are used correctly
-Ensure that all fuel consumption and mileage data are monitored, consolidated, analyzed and reported for each vehicle
-Ensure that all documents for all vehicles are available, filed and monitored
-Ensure the tracking system is working for all the cars
-Report all accidents to the line manager
-In conjunction with the logistics officer, make provisions for the staff and necessary equipment for loading\unloading
-Supervisor the team of daily workers charged with storage activities
-Draft and complete dispatch and receipt documents according to SI.
-Monitor incoming and outgoing equipment
-Monitor the storage facilities and infrastructure both from inside and outside: locate damages and propose the necessary repairs
-Monitor the quality of products at the time of receipt. Put aside non-compliant or infected products and report to the logistics officer
-Regularly monitor the quality of products during storage. Pay special attention to expiration dates.
-Control 70 heavy duty drivers, 20 light drivers and 6 operators \[forklifts, reach stacker\].
-Control the fleet \[70 trucks, 12 pickups, 5 cars\]
-Prepare convoys to transport different kinds of cargos from Ghana to other West Africa‘s countries \[police and safety escort, fuel, daily expenses, trucks inspection…\]
-Coordinating with the shipment department to bring containers \[cargo\] from the port...And monitoring containers demurrages...
-Coordinating with the maintenance department to ensure that the entire vehicles are in good conditions, and to solve mechanical problems that would happen on the road…
-Coordinating with the store’s manager to provide all items for the trucks …
-Coordinating with the convoy’s manager about the convoy’s situations and taking corrective actions if need it…
-Controlling the fuel quantities \[purchase order due to our schedule and consumptions\]
-Scheduling training programs for the drivers
-Manage the day to day activity of warehouse to ensure an adequate and smooth process of incoming goods, receiving, and storage, order processing, and control inventory.
-Distributes the daily work over the Warehouse staff
- Plans and implements corrective and preventive actions according to storage procedures
-Assist and maintain appropriate inventory levels and product loss control.
-Determines space requirements for storage and replenishment of products to achieve distribution objectives and meet customer requirements.
-Provide a safe work environment through personal actions.
I studied banking and finance at Lebanese International University with a GPA 2.66 . I did many training in different fields. - Executive Assistant series – Communicate Effectively (doroob) June 2020 - Time Management course (AlNahla Academy) Feb 2020 - TOT training intensive course (AlNahla Academy) July 2019 - Communication skills course (AlNahla Academy) April 2017 - Human Resources Management [Institute Bio force Development] 2014 - Cyanide induction certificate [TAE KWANG] SUMSUNG 2011 - Leadership creativity training {HDC} 2010