Office Administrator
Applied Corrosion Technology LLC
Total years of experience :14 years, 0 Months
• Liaising with Personal and HR department to address all employee relations matter including mobilization / demobilization of staff, disciplinary actions, issuance of bank and ID cards.
• Responsible for junior level payroll administration, monitoring leave records of employees and medical expenses and processing bills related to passports, medical cards, visa and work permits including renewals.
• Monitoring various divisions expenses; following up rigorously on timely payments to the internal and external clients in coordination with Accounts department. Also, keeping track on the utility bills various divisions.
• Handling provision of uniforms to the technical staff, transportation arrangement as well as dealing with the processing and renewals of vehicle licenses.
• Arranging department agendas and minutes of meetings if necessary.
• Performs Administration and HR coordination functions in lieu of HR and Admin Manager.
• Supervises the day-to-day personnel administration activities of employees working in assigned operation area.
• Post job openings and coordinate with relevant department to fill their requirements.
• Provide all recruitment administration support.
• Manage the new joiner process from offer letter through to joining instructions and inductions.
• Includes supervising the preparation and processing of personnel actions related to employees tenure with the Company from employment through termination of service.
• Provide HR support and advice to employees and line managers, explaining policies and procedures in a timely and effective manner.
• Handle leave processes, Ticket booking/arrangement and other related activities.
• Maintains and develops employee records and files and updates accordingly.
• Enter Data into HR system and time to time update to maintained accurate manpower records.
• Liaise with payroll, managing the attendance record systems.
• Responsible to make necessary arrangement for new employees.
• Corresponding with all the active working team of the department to sort out various problems faced daily.
• Coordinate with recruitment agencies and convey personnel requirements
• Utilize available resources - candidate database, online job portals - to source candidates
• Prepare joining dockets for new hires
• Collect education transcripts, employment history (relieving/ resignation letters, end of service certificates) from new hires and send them to the verification services vendor
• Coordinate with the third party verifier for return of documents and feedback
• Prepare employee records and periodically update them with appraisal reports, feedback and education records where applicable
• Liaise with Team managers, Team leaders and operations heads for feedback on their team members
• Settle employee disputes/ complaints
• Conduct preliminary interviews and exit interviews
• Facilitate a hassle free exit for employees leaving the company
• Employ need based methodologies for attrition control
• Maintaining office co-ordination: maintaining co-ordination and link between the department/person and the rest of the office.
• Creating and maintaining office documents: office documents such as, invoices, reports, data sheets have to be created and maintained by an administrative assistant.
• Overall office keeping: To maintain the inflow and outflow of goods (food, paper, pens, pencils, notepads etc.), arrange for repair and maintenance of office equipment, receive, store and maintain inventory of office supplies and equipment, and send, receive and sort mail and other packages.
• Supervising the work of low level clerks and assign jobs to them.
• Making travel arrangements
• Managed all member and employee paperwork and documentation, creating organized work flow and filing systems that ensured seamless operations and retrieval.
• Communicate with management, staff and vendors to ensure a pleasant work environment.
• Arrange conference meetings.
• Overall office keeping: To maintain the inflow and outflow of goods (food, paper, pens, pencils, notepads etc.), arrange for repair and maintenance of office equipment, receive, store and maintain inventory of office supplies and equipment, and send, receive and sort mail and other packages.
• Supervising the work of low level clerks and assign jobs to them.
• Making travel arrangements