Purchase Assistant
Techno Steel
مجموع سنوات الخبرة :4 years, 1 أشهر
• Responsible for purchasing office, sites and factories daily requirements, (office supplies and appliances, machineries and vehicles, equipment, tools, spare parts, rentals, flight tickets and steels items).
• Prepare and implement effective negotiation tactics and maintaining strong working relationships with our suppliers.
• Place the orders on time and follow up with them till the item delivery.
• Make sure all the external / internal communications are properly documented for future reference.
• Provides technical and administrative assistance by assisting with purchasing documentation, spreadsheets and reporting.
• Preparing price comparison summary and report to MD to easily identify the difference in scope of work, prices, delivery time and payment terms of each quotations.
• Perform research activities to determine a list of possible vendors.
• Liaison with the accounting department to reconcile invoices and purchase orders
• Coordinate with the storekeeper to maintain and keep all day to day items/consumables available in stock
RESPONSIBILITIES:
ADMIN
• Response to email, calls or personal inquiry.
• Provide general office duties.
• Prepare reports for fuel consumptions for; land base & offshore, subcontractors and monthly fuel deliveries.
• Update the database of Land base trucks and Offshore ships, speedboats location for tracking purposes.
• Operating IT systems.
• Maintain an organize and accurate filing system for the records of fuel received and fuel delivered to sub-contractors, UCC owned and rented vessels, vehicles and equipment.
LOGISTIC / WAREHOUSE
• Coordinate to Woqod (Qatar Fuel Company) and UCC Fuel Department for the schedule of fuel deliveries.
• Developing and confirming schedules for bunkering schedules and fuel deliveries.
• Coordinate with UCC fleet team and sub-contractors to locate a barge whereabouts plus the availability of a jetty to where we do the bunkering process.
• Monitoring our fuel tanks to maintain enough balance for bunkering procedures.
• Coordinating with drivers, captains, vehicles, ship’s, load, journeys
• Preparing SRV’s, STV and Purchase Requisition (PR)
• Inventory Management
FINANCE
• Responsible for department’s petty cash and daily report for invoices
• Prepare an account deduction letter for all sub-contractors.
• Working with spreadsheets related to F&A / Create or update new or existing report’s format as the company evolve and acquire new system.
• Submit Reports to Site’s Finance Department
• Examine the software designed pattern and grading, and compare to the IO File. Internal Order File (a folder containing the complete information of the ordered apparel - buyer’s size specs, workmanship, tech pack and order page).
• Coordinate with Pattern, Merchandiser and Grading Team for every original design to prevent mistake that will ended up to waste of garments.
• Produce a pre-production sample to be tested for shrinking/expanding of the garment based on the chemical/s used during wash.
• Update the sewing department concerning to pattern design.
• Using the result of the pre-production sample, manipulate the pattern to acquire the recommended size based from its IO File and submit for bulk production.
• Plot and create a hard pattern to be used as a guideline by sewing department.
• Find and retrieve information from files in response to requests from authorized users
• Manage all databases and records
• Be able to explain filing system to others.
• Perform general office duties such as typing, operating office machines, and sorting mail.
• Add new material to file records, and create new records as necessary.
• Eliminate outdated or unnecessary documents, or transferring them to inactive storage according to file maintenance guidelines and/or legal requirements.
• Perform additional task assigned by the supervisor