Office Manager
Eaton
Total des années d'expérience :13 years, 5 Mois
• Responsible about contracts in the company (Manpower, Lease Cars, Entertainment, Maintenance and Office Supplies .
• Renewing Company Certificates
1. Update the following certificates:
# CR, SAGIA, GOSI, Bayan, Zakat, Saudization
2. Steps of renew:
# Visiting Saudi Arabian General Investment Authority, Chamber of Commerce, Ministry of Trading and all other government departments.
# provide and arrange all the documents required.
# Follow-up with the concerned authorities until the issuance of the new certificate.
# Update the tracking with new dates.
• Office Improvement
1. Repair faults in the building
2. Change the damaged Office Furniture
3. Arrange and control entertainment purchases
1/ Assisting top management (CEO/CFO) for completing official assignments.
2/ Managing the Calendar of country CEO and CFO
3/ Maintaining a list of appointments / meetings scheduled on a daily basis and keeping track of travel
schedules.
4/ Managing all travel arrangements (global / domestic) like ticketing, hotel bookings, travel expense reports
and keeping travel record.
5/ Organizing business meetings and teleconferences; keeping record of minutes of meeting.
6/ Handling all communications which entails maintaining a record of all office communications and
responding to emails, complete and updated contacts and mailing list.
7/ Maintaining the files and other important documents with utmost confidentiality towards sensitive and
personal information, implementing an efficient filing system wherein files / documents can be retrieved
instantly, handling the verification of all bills / settlements internally with the accounts department.
8/ Keeping track of internal and external communication; replying to emails, letters, faxes and official
correspondence.
9/ Keeping record of and authorising expenses and payment against reimbursement claims; maintaining leave
records.
10/ Responsible for disbursal of salary to staff; maintaining employee records.
11/ Arranging assets for new employees such as computer, printer, scanner etc.
12/ Managing Cash Boxs
1. Control time sheets to delivery on time.
2. Development work in program Time Live be following entries of
employees and project.
3. Assisting employees in :
x Air Ticket
x Hotel reservation
x Register in trainings
4. Developing a system to send and receive drawings of projects.
5. Coordinate purchases of department (Hardware’s, Software’s, Stationery,
and Man-Power).
6. Making daily and monthly report:
x Attendance for external employees (Daily).
x Time sheet submission (Daily).
x Summary of project hours (Monthly)
x Final report for pay-roll (Monthly)
x Minutes of meeting (When needed)
7. Good knowledge in AutoCAD and Microstation.
8. Cash box handling.