Facility Project Manager
Juma Al Majid group
Total years of experience :22 years, 1 month
• Reporting on project progress, liaising with stakeholders and building strong working relationships
• Devising cost-effective plans to enable effective project completion as well as Managing risks to avoid delays or reputational damage
• Monitoring build progress, overseeing finance and ensuring project quality
• Making strategic decisions and providing leadership and direction to project teams to implement those decisions
• Ensuring permits and legal papers are secured ahead of the project and working with Gantt charts to monitor the progress of projects against the set plans against time & budgets.
• Setting up the shopping mall facility project from Scratch, negotiating contracts for mall specialist contractors (28 Nos) for hard services and leading a team of over 300 direct and indirect reports.
• Managing soft services contractors like Cleaning, Car wash, Valet Parking, Pest Control, Waste management, landscaping among others.
• Carrying out inspections on ongoing fit outs works, receiving handovers on completed fit out projects and managing facility related projects as well.
• Generating high level reports to senior management on critical issues requiring attention and carrying any other duties as assigned by the Director & Head of Facilities Management.
• Oversee and supervise all facilities maintenance works & projects in the Foreign commonwealth offices as well as Management and coordination of all Estates Maintenance Services.
• Managing the planned and reactive maintenance activities for Cleaning & Housekeeping works, MEP, Firefighting, fit-out Projects, refurbishments and facility management services in line with international/UAE regulations.
• Preparation of monthly operational reports in line with the Key Performance Indicators (KPI’s) and Service Level Agreements (SLA’s)
• Coordinating project & all maintenance activities, preparation and submissions of project progress reports, Budget/financial statements, cost controls, accounting among others.
• Taking lead on Continual improvement audits, innovation/ Sustainability initiatives and constant monitoring of performance for both Hard and Soft services
Responsibilities
• Management of all Facilities Management Services, contractors and service providers for the delivery of Facility management services in line with their contractual requirements.
• Coordinating fit out Project works, reviewing/approving design drawings and carrying out site inspections on works conducted by fit out contractors in shopping mall complex.
• Carrying out audit inspections on service providers on the ongoing project works, maintenance and operations works for quality as well as Monitoring the performance of all hard and soft services.
• Managing scheduled Planned preventive maintenance(PPM) and reactive works by specialized sub-contractors on maintenance contracts as well as carrying out duty manager responsibilities in Burjuman Mall, Reef Malls, business tower and residence apartments
• Formulating reports to higher management on all the ongoing projects and maintenance activities with regards to Mechanical, HVAC (Centrifugal Chillers), Plumbing systems (Water fountains), Fire fighting, BMS, Electrical systems among others.
• Coordinating and arranging for third party testing/certification in compliance with Dubai Municipality/Dubai Civil Defence and other local/international regulations and authorities where necessary.
Key Result Areas
• Carrying out Facilities Management Services in line with the QHSE policies/procedures and safe systems of work, that support the Serco Integrated Management System (IMS), UAE legislation as well as regulatory compliance for the best industry practice standards.
• Supervision of in-house multidisciplinary teams and specialized contractor’s/service providers for Cleaning, Catering/Kitchen equipment, Firefighting, Pest Control, Mechanical, Electrical, Plumbing, Building fabric, HVAC among others.
• Preparation of high-level business cases, monitoring and tracking projects and minor new works progress in Al Min Had Air base (Australian Defense Force)
• Managing client/stakeholder’s effective relationship and maintain comprehensive reactive works or projects documentation
• Managing multiple projects by tracking performance and completion of deliverables, as well as ensuring that projects are delivered on-time, within the scope and within budget.
• Evaluating risk assessments for all service-related tasks along with managing frequent health & safety tours and audits & inspections
• Administering; Purchasing, reviewing subcontractor invoices and controlling departmental budgets to ensure that the expenditure is on target against the planned annual budget spend
Selected Achievements:
• Received the Quarterly Contract Project Management Award in recognition of Successful completion to an excellent standard of High-profile Multiple Projects for Australian Defense Forces in Al Min Had Airbase.
• Received the Employee & Team of the Month Awards in recognition of providing innovative ideas on improved Preventive Maintenance and rolling out retrofitting/replacement program for R-22 Refrigerant \{HCFC\} group of air conditioners with HFC-Ozone friendly ones in view of reducing carbon emissions and global warming (Corporate sustainability initiatives)
• Received Spot Awards in recognition of extraordinary efforts and exceptional contribution towards achieving the tremendous success of MELABS Contract, achieving sales targets on ongoing maintenance works.
Selected Achievements:
• Received Bronze award in recognition of an innovative and Creative idea by installing Bassinet Stowage Compartment for BOEING-777 Evacuation trainer, in the Emirates Airlines Simulator & in-Flight training facility.
• Supervised Facility maintenance Operations, repairs, and maintenance of Chillers, Air conditioning units, Programmable Logic Controllers for cargo handling equipment in the Emirates Sky cargo/Dubai flower center warehouses.
• Managed installations, repairs and maintenance of all the Hangar and EK Sky cargo warehouse Facilities in Dubai International Airport and ensuring that maintenance services are undertaken with the required time frames and standards
• Executed Sustainable energy saving measures, research on systems to reduce breakdowns and conducted company awareness campaigns on the reduction of carbon emissions & effects of Ozone depletion with CFC Refrigerants used in HVAC Systems
• Undertook Flight training activities by conducting training workshops and making presentations on the safety awareness campaigns as well as real firefighting training programs
In charge of all the installations, repairs and maintenance of All HVAC-Works, Plumbing & Chilling plants in the entire hotel.
Assisted the Site Engineer for sourcing for subcontractors, evaluating the material, supervising the civil, mechanical, electrical, plumbing works.
Monitored the work and maintenance procedures, ensuring that safety measures are implemented as per the standards. Promoted safety awareness among building and structure engineering and maintenance teams and the subcontractors.
Raised material requisitions/ performa invoices and scheduling for HVAC, and other equipments importation, as well as analyzing and making necessary adjustments to the bills of quantities.
Analyzed structural drawings & blue prints in relation to the M.E.P Drawings and ensured that all ammonia plants, liquid air cooled chillers together with their fan coil units, cold rooms, cooling tunnels, boilers & laundry & kitchen equipments are all installed & tested properly before final commissioning.
Duties and responsibilities:
Carrying out repairs, service and maintenance of Heating, Ventilation, Refrigeration & all types of Air conditioning equipments\[split, packaged, window and Central air handling systems\]
Carrying out post maintenance checks, making proper settings where applicable, and maintaining a clean work and operations environment that meets and exceeds customer’s expectations
Continuously monitoring machine operations, recording running currents on checklists and taking corrective/preventive maintenance aimed at minimizing breakdowns
Supervising staff, guiding them on the necessary precautions to be taken, when and why, motivating them, as well as following up on recommendations
Co-coordinating all the engineering and company operations and steering the ISO 9001/2000 Quality Management System requirements in the company as well
Duties and Accomplishments include:
Carrying out operational statistics and research on new projects, as well as co-coordinating maintenance work in terms of supervision.
Office administration, setting up of maintenance practices and carrying out analysis on work study with the aim of doubling productivity and improving the overall performance
Identifying and repairing both electrical and mechanical faults on generator sets, cold rooms, refrigerated trucks/containers, boilers, packing, sealing, wrapping machines, laundry machines, ventilation & air conditioning plants as well.
Attending management meetings in boardrooms and participating in company’s decision making.
Duties & Responsibilities:
Repairs, service and maintenance of cooling tunnels, deep freezers, air handling units, High Humidity Coolers, V.A.V Terminal units & air conditioners.
Carrying out airport operations on shipment and dispatch of processed product, and meeting strict deadlines on perishables
Assisting the ramp-airport crew on cargo handling from cold rooms to their flight dispatch destinations at the airport.
Roles & Duties
Repairs and maintenance of all types of refrigeration & air conditioning equipments, including ice making machines and Car Air Conditioners as well.
Banqueting, hotel reservation and carrying out good customer relations to visitors as well as assist them locate their destinations
Housekeeping and performing all maintenance work in the hotel to maintain a clean work environment in the hotel.
ENGINEERING PROJECT MANAGEMENT - DISTINCTION LOGISTICS & SUPPLY CHAIN - DISTINCTION HUMAN RESOURCE MANAGEMENT ENGINEERING SIMULATION/MODELLING - MERIT ENGINEERING GROUP PROJECT
Sep.2006-Oct.2006: Kenya College of Communications Technology [K.C.C.T] Course: Project Management Workshop The following sessions were studied during the course: o Project management overview o Project management structure, roles and responsibilities o Project initiation process o Decision making process & change management o Human factor issues in projects o Project planning o Project networks estimation & analysis o Project monitoring, evaluation and control o Field visit, project evaluation and closure o Project proposal and development o Project scheduling, working with resource and managing resources-workloads, using Ms-Project o Scheduling task constraints & working with multiple projects[Ms-Project] o Using pie charts, Gantt Charts & Histograms[Ms-Project]
Practical Driving, Highway code, Traffic acts, Road signs, Traffic tables, model studies, Road safety, vehicle daily checks, etc.
Syllabus course-subjects include: Administrative arrangements, training objectives & training methods Psychology of learning, training aids, Presentational skills, Evaluation of training programme, among others.
April2004-Sept2004: BELCOM COMPUTER CENTRE Course: Certificate in Computer studies [I.C.D.L] PACKAGES COVERED: Introduction to computers and operating system Ms-Windows Ms-Word Ms-Excel Ms-Access Ms-PowerPoint Internet & Email Auto-CAD
PROFFESSIONAL BACKGROUND 2000-2002: THE KENYA POLYTECHNIC UNIVERSITY COLLEGE Course: Diploma in Mechanical Engineering Option: Refrigeration and Air Conditioning technology Grade: Pass. UNITS COVERED: While at The Kenya Polytechnic University, the following were the key subjects studied: • Industrial Organization and management • Social studies and communication • Entrepreneurship and trade area Project • Refrigeration and Air Conditioning technology and practice • AUTO-CAD, Engineering drawing[3D] Draughting and design work • Thermodynamics, Fluid mechanics, Mechanics of machines and strength of materials • Electronics, Control Systems & Computer applications • Electrical science, Plant electrical[Wiring & installations] and Mathematics • Plant maintenance, workshop technology & practice, among others.
K.C.S.E Mean Grade: C+ [plus]