Ali Alobaidi

Senior Manager Facility Department - Direct report to Chief Human Capital.

Responsible for the security, maintenance and services of work facilities to ensure that they meet the needs of KGL Holding and its sub-companies and its employees.
Responsibilities include:

• overseeing and agreeing contracts and providers for services including security, parking, cleaning, catering, technology and so on
• supervising multi-disciplinary teams of staff including cleaning, maintenance, grounds and security
• ensuring that basic facilities, such as water and heating, are well-maintained
• managing budgets and ensuring cost-effectiveness
• allocating and managing space between buildings
• ensuring that facilities meet government regulations and environmental, health and security standards
• advising businesses on increasing energy efficiency and cost-effectiveness
• overseeing building projects, renovations or refurbishments
• helping businesses to relocate to new offices and to make decisions about leasing
• drafting reports and making written recommendations
• Input into the design of a new office building to ensure that facilities are able to be delivered in the most effective way.

Responsibility:
Responsible for managing, directing and controlling the activities of the General Services Department in providing engineering, maintenance, Mail & transport, and security services to all departments of the bank. Responsible for all civil and general maintenance work, safety and security, purchase and custody of fixed assets, equipment, inventory and archiving. Will also be responsible for overseeing purchase and distribution of stationery and office supplies. Responsible for negotiation, signing and administration of contracts for catering, plant and building maintenance, security, mail and janitorial service.

Key Responsibilities/Tasks:

i. Develop business strategy and action plan for providing the best quality and comprehensive support services to the bank.
ii. Organize the department's functions with proper staff and infrastructure to provide quality and timely services and support to the bank.
iii. Maintain a periodically system for renting & Licenses by coordinating with the concerned departments & decide to replace/ find a new location/ & or terminate the premises.
iv. Maintain a periodically system for rental contracts & Expenses reduction.
v. Manage all services contracts and ensure the bank receives the best quality service and value for money
vi. Ensure all government licenses and permits are obtained, renewed and properly displayed at all locations and are readily available for inspection by concerned authorities.
vii. Manage and Maintain the Business Continuity Planning (BCP) process by fulfil Audit comments from CBK for the BCP Also maintain a training of BCP for Boubyan wide.
viii. Monitor and control all the Security Systems, & Security guards in the bank .
ix. Implement, streamline and supervise a system for disposal of bank's unwanted assets such as used furniture and office equipment through bids or announcements to staff.
x. Implement proper inventory control system and ensure that the assets are at all times properly accounted for and recorder by each location
xi. Ensure that the work of the department is integrated with the banks' long and short term strategic growth plans.
xii. Perform a variety of tasks within the general scope of the job and others that may be assigned by the management

Achievements:


· 2018
a. Automation of Oracle System
b. Link with MOI (CCTV)
c. Secure opening of two branches:
Jaber Ak Ahmad
Al Dhahar.

· 2017
a. Automation of mail Dept. System
b. Secure opening of three branches:
Seddeeq.
Mangaf.
Subah Al Salem.

· 2016
i. Secure opening of Five Branches:
ü Bayan
ü Al Shuhada.
ü Al Rumaithiya.
ü Ishbileya
ü Al Dasma
ii. Monitor an exclusively new projects for Boubyan Direct Service and obtain the license for installing the service at the below locations :
ü Al Hamra.
ü Gust.
ü The Avenues.
ü Airport.
ü West Mishref Branch
ü Rumaithiya Branch.
ü Shuhada Branch
ü 360 Mall
iii. Create a new map system showing all branches in Kuwait.
iv. Create a new system for payments used by 90% of vendors through bank transfer system.
v. Meets Central Bank requirements to connect the NVR System as the first bank in Kuwait
vi. Create archiving system for all bank departments, backlogs, and connected with Mobile apps for postdated cheques that the customer can view the cheque statues after one day of deposit.
vii. Create a new barcode system for assets
viii. Install a new Automated Mail System
ix. Create an internally mail team that parallels the outsource mail services companies

Purpose & Scope Responsible for managing, directing and controlling the activities of the General Services Department in providing engineering, maintenance, transport, mail and security services to all the departments of the bank. Responsible for all civil and general maintenance work, safety and security, purchase and custody of fixed assets, equipment, inventory and archiving. Will also be responsible for overseeing purchase and distribution of stationery and office supplies. Responsible for negotiation, signing and administration of contracts for catering, plant and building maintenance, security, mail and janitorial services. Key Responsibilities/Tasks 1. Develop business strategy and action plan for providing the best quality and comprehensive support services to the bank. 2. Organize the department's functions with proper staff and infrastructure to provide quality and timely services and support to the bank. 3. Supervise and control all purchases of the bank and ensure they conform to the bank's expense control policies and are within the approved budget. 4. Invite and evaluate tender bids for supply and service, negotiate with vendors and suppliers, prepare recommendation report and seek management approval. 5. Manage all services contracts and ensure the bank receives the best quality service and value for money. 6. Ensure all government licenses and permits are obtained, renewed and properly displayed at all locations and are readily available for inspection by concerned authorities. 7. Implement proper inventory control system and ensure that the assets are at all times properly accounted for and recorder by each location. 8. Implement, streamline and supervise a system for disposal of bank's unwanted assets such as used furniture and office equipment through bids or announcements to staff. 9. Ensure that the work of the department is integrated with the banks' long and short term strategic growth plans. 10. Perform a variety of tasks within the general scope of the job and others that may be assigned by the management.

Purpose & Scope: Responsible for providing support services in the area of office equipment, consumables, and stationery purchase and maintenance. Responsible for following budgetary guidelines, cost control and asset control of the bank's physical assets and property. Key Responsibilities/Tasks: 1. Plan, manage and purchase of authorized office equipment, consumables and stationery from approved list of suppliers. 2. Responsible for developing a data-base of suppliers on basis of approved policies and ensure that all purchases are made from the approved list of suppliers. 3. Assist in preparation of detailed supply procedures and ensure all suppliers follow these strictly. 4. Ensure all service contractors carry out regular maintenance work on all bank's equipment and submit regular reports to extend the useful life of the assets. 5. Supervise and oversee the work of service contractors and ensure their personnel follow agreed service and safety procedures. 6. Monitor the inventory of the bank's physical assets and undertake periodic audit to ensure these are in proper working and usable condition. 7. Assist in controlling cost of general services and suggest means of cost reduction. 8. Assist in ensuring that the gnarl service contracts are signed with companies that meet international standards and conduct random checks to ensure their operating methods are fool-proof and meet the bank's stated standards. 9. Troubleshoot, highlight and assist in development of effective service strategies. 10. Perform a variety of tasks within the general scope of the job and others that may be assigned by the management.

Plans, organizes, directs and controls activities related to the procurement and warehouse function.

Prepares instructions regarding purchasing and warehouse systems and procedures.


Designs, implements, manages and monitors procurement and warehouse reporting systems to meet company requirements.

Recruits and maintains suppliers that provide high quality products and services at a better price while maintaining the highest code of ethics and conduct.

Prepares and issues purchase orders and change notices.

Reviews purchase order claims and contracts for conformance to company policy.


Oversees all activities related to procurement of a commodity, from intent to purchase through delivery of commodity.

Assigns procurement requests to the appropriate personnel.

Negotiates or supervises the negotiations of complex requests for equipment, supplies and services from suppliers and subcontractors.

Develops and install clerical and office procedures and practices and studies work flow, sequence of operations and office arrangement to determine expediency of installing new or improved office machines.