Ali AlQatatsheh

• Assist with all internal and external HR related matters.
• Participate in developing organizational guidelines and procedures.
• Recommend strategies to motivate employees.
• Assist with the recruitment process by identifying candidates, conducting reference checks, and issuing employment contracts.
• Coordinate employee development plans and performance management.
• Perform orientations and update records of new staff.
• Manage the organization’s employee database and prepare reports.
• Produce and submit reports on general HR activity.
• Assist with budget monitoring and payroll.
• Creating the Annual Budget for the Admin & Legal Department
• Keep up to date with the latest HR trends and best practice.
• Controlling HRMS: Leave Management, HR Letters, Business Trips, employees claim and purchase requests.
• Renewal all the Official documents for the group including computer cards, CR’s, trade licenses, Tax cards, and contracts.
• Supervising the Offices and branches fit out works with the contractors.
• Doing and renew the establishment contracts for all divisions.
• Coordinating the Real Estate Division for buying, selling and renting the flats.
• Ensure the visa pool is up to date with the ministry of labor.
• Ensure the visa pool is up to date with the ministry.
• Deal with the legal and ministry related matters of renewals, exits, registrations etc
• Develop and oversee control systems to prevent or deal with violations of legal guidelines and internal policies
• Evaluate the efficiency of controls and improve them continuously
• Revise procedures, reports etc. periodically to identify hidden risks or non-conformity issues
• Draft, modify and implement company policies
• Assess the business’s future ventures to identify possible compliance risks
• Review the work of colleagues when necessary to identify compliance issues and provide advice or training
• Keep abreast of regulatory developments within or outside of the company as well as evolving best practices in compliance control
• Development and management of workplace safety programs- at all facilities and show-site operations and overall environmental conditional
• Ensure adherence safety rules and regulations.
• Working with the management in ensuring employee welfare
• Performs other duties as assigned and deemed necessary.
• Manages company vehicles ensuring on time renewals and servicing
• Manages company PROs and ensures all local immigration and visa procedures are strictly adhered to
• Supervising day-to-day operations of the administrative department and staff members.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Ensuring office is stocked with necessary supplies and all equipment is working and properly maintained.
• Handling office petty cash
• Internal database management - Collecting, organizing, and storing information using computers and filing systems.
• Overseeing special projects and tracking progress towards company goals.
• Managing the document controlling system
• Create informative and interesting newsletters, and related marketing materials.
• Develop and implement effective communication strategies that build customer loyalty programs, brand awareness, and customer satisfaction.
• Plan and manage the design, content, and production of all new materials and request through procurement department
• Create communication for new products, launches, events, and promotions.
• Respond to communication-related issues in a timely manner.
• Staff accommodation - supervision and maintenance.
• Office premises - supervision and maintenance.
• Office equipment maintenance.
• Creating and renew the Annual Private Medical Insurance, Workman Compensation, Fix Assists Insurance and life insurance.

• Assist with all internal and external HR related matters.
• Participate in developing organizational guidelines and procedures.
• Recommend strategies to motivate employees.
• Assist with the recruitment process by identifying candidates, conducting reference checks, and issuing employment contracts.
• Coordinate employee development plans and performance management.
• Perform orientations and update records of new staff.
• Manage the organization’s employee database and prepare reports.
• Produce and submit reports on general HR activity.
• Assist with budget monitoring and payroll.
• Creating the Annual Budget for the Admin & Legal Department
• Keep up to date with the latest HR trends and best practice.
• Controlling HRMS: Leave Management, HR Letters, Business Trips, employees claim and purchase requests.
• Renewal all the Official documents for the group including computer cards, CR’s, trade licenses, Tax cards, and contracts.
• Supervising the Offices and branches fit out works with the contractors.
• Doing and renew the establishment contracts for all divisions.
• Coordinating the Real Estate Division for buying, selling and renting the flats.
• Ensure the visa pool is up to date with the ministry of labor.
• Ensure the visa pool is up to date with the ministry.
• Deal with the legal and ministry related matters of renewals, exits, registrations etc
• Develop and oversee control systems to prevent or deal with violations of legal guidelines and internal policies
• Evaluate the efficiency of controls and improve them continuously
• Revise procedures, reports etc. periodically to identify hidden risks or non-conformity issues
• Draft, modify and implement company policies
• Assess the business’s future ventures to identify possible compliance risks
• Review the work of colleagues when necessary to identify compliance issues and provide advice or training
• Keep abreast of regulatory developments within or outside of the company as well as evolving best practices in compliance control
• Development and management of workplace safety programs- at all facilities and show-site operations and overall environmental conditional
• Ensure adherence safety rules and regulations.
• Working with the management in ensuring employee welfare
• Performs other duties as assigned and deemed necessary.
• Manages company vehicles ensuring on time renewals and servicing
• Manages company PROs and ensures all local immigration and visa procedures are strictly adhered to
• Supervising day-to-day operations of the administrative department and staff members.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Ensuring office is stocked with necessary supplies and all equipment is working and properly maintained.
• Handling office petty cash
• Internal database management - Collecting, organizing, and storing information using computers and filing systems.
• Overseeing special projects and tracking progress towards company goals.
• Managing the document controlling system
• Create informative and interesting newsletters, and related marketing materials.
• Develop and implement effective communication strategies that build customer loyalty programs, brand awareness, and customer satisfaction.
• Plan and manage the design, content, and production of all new materials and request through procurement department
• Create communication for new products, launches, events, and promotions.
• Respond to communication-related issues in a timely manner.
• Staff accommodation - supervision and maintenance.
• Office premises - supervision and maintenance.
• Office equipment maintenance.
• Creating and renew the Annual Private Medical Insurance, Workman Compensation, Fix Assists Insurance and life insurance.

• Assist with all internal and external HR related matters.
• Participate in developing organizational guidelines and procedures.
• Recommend strategies to motivate employees.
• Assist with the recruitment process by identifying candidates, conducting reference checks and issuing employment contracts.
• Investigate complaints brought forward by employees.
• Coordinate employee development plans and performance management.
• Perform orientations and update records of new staff.
• Manage the organization’s employee database and prepare reports.
• Produce and submit reports on general HR activity.
• Assist with budget monitoring and payroll.
• Keep up-to-date with the latest HR trends and best practice.
• Controlling HRMS: Leave Management, HR Letters, Business Trips, employees claim and purchase requests.

Mainly responsible for administering the HR Policies of Wooden Bakery, verifying all HR Procedures to make sure that they are in conformity with the Qatar Labor Law. handles employment procedures, job classifications and compensations, time management, employee development activities and payroll management. Also, supervises the administration of the HR System, keeping electronic and hard copy files, records and statistics for all Company personnel, and monitors all benefit plans of the Company.

Human Resources and Personnel
• Keep track of people’s leave and ensure proper back up planning is followed
• Actively and regularly seek the right profile CVs of potential employees
• Responsible for ensuring employment contracts for all employees are in order, and with the right

approvals (internal and external)
• Coordinate with Managers to ensure all employees have up to date Job Descriptions and aware of
their roles and annual targets
• Follow up with all HR related tasks and benefits, such as Insurance...etc

Accounting & Expenses
• Responsible for ensuring all our suppliers are paid on time
• Proper and regular archiving of all payment slips, contracts, and all payment related documents
• Follows up with accountant and auditors.

Equipment & IT Support
• Ensure all equipments (PCs, Printers, Phones..etc) are functioning properly.
• Coordinate with the IT person to ensure no IT related issues and website impact regular work.
• Purchase any needed equipment

Records Management & Archiving
• Responsible for keeping a good record management and discipline within the team
• Responsible for ensuring continuous availability of program kits (as per the need)
• Filing all important documents such as Sponsorship agreements, payment slips, MoUs..etc

General Supplies & Stationary
• Purchase all general supplies/stationary needed by the team

Volunteers Back-up
• Back up volunteers as needed
• Deliver Programs/Workshops when required.

Administrative Support/CEO Office
• Assist CEO in scheduling meetings/Managing his office.
• Any related Admin support not mentioned above.

Events/Marketing Support:
• Support INJAZ with its events during the year. Tasks to be allocated accordingly.
• Support in Marketing/Social Media. Manage SM posts when requirred.

• Mainly responsible for administering the HR Policies.
• Verifying all HR Procedures to make sure that they are in conformity with the Qatar Labor Law. Handles employment procedures, job classifications and compensations.
• time management, employee development activities and payroll management.
• supervises the administration of the HR System, keeping electronic and hard copy files, records, and statistics for all Company personnel, and monitors all benefit plans of the Company. Recruitment and Hiring
• Training and Development • Manage the attending system.
• Operation scan & Job Analysis • Create Job posting and Job description.
• Create stuff handbook and HR policy.
• Create the company KPI's and SOP’s
• Facility Management

Recruiting, training and developing staff
Making sure that staff get paid correctly and on time
Pensions and benefits administration
Approving job descriptions and advertisements
Looking after the health, safety and welfare of all employees
Organizing staff training sessions and activities
Monitoring staff performance and attendance
Advising line managers and other employees on employment law and the employer's own employment Policies and procedures
Ensuring candidates have the right to work at the organization
Negotiating salaries, contracts, working conditions or redundancy packages with staff and Representatives