Administration & HR Manager
Rafat Building & Contracting Company
Total years of experience :12 years, 1 Months
job responsibilities:
Organizing and maintaining records, files, and databases.
Scheduling appointments and maintaining calendars.
Writing memos and transcribing recorde*
dictation.
Creating email templates.
Making travel arrangements.
Organizing office equipment and inventory.
Creating itineraries for managers.
Debtor days calculating for company cash flow.
Measurement and management of credit days beyond due dates against doubtful debt risks.
Managing total unpaid invoices due to dispute.
Management of actual expenses vs budget.
Initiate daily touch base meeting whether in person or virtually to confirm the day’s priorities,
clarify assignments, and resolve open issues
* payroll and employs finical statement documents issuing, such as salary certificate, salary,
transfer, objection letter, and inter office memo.
*Responsible for all human resource activities including employment, social security insurance
compensation regarding work injures.
* Maintains administrative staff by recruiting, selecting, orienting, and training employees;
* Achievements financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances.
* Maintains continuity among corporate, division, and local work teams by documenting and communicating actions, irregularities, and continuing needs.
* Collects all documents for the work permit visa formalities. Prepares documents required for visa application Prepare Requisition for Visa Expenses. Liquidate all Cash Advances. Monitors corporate documents for renewal of all work permits expiry dates
* Air Ticket - Inquire for the fare rates and for the booking with travel agency. Prepare requisition for the confirmed
*Conduct regular follow-up with managers to determine the effectiveness of recruiting plans and implementation.
*Handling the health insurance program of the company.
*Preparing Payroll for all staff.
*Preparing government remittances such as SSS, and Withholding tax.
*Monitoring leave of absences of the employee.
* Monitor Labor camps restaurant, utilities
* Preparing Payroll for all staff.
* Preparing government remittances such as SSS, and Withholding tax.
* Monitoring leave of absences of the employee.
* Monitor Labor camps restaurant, utilities
* Maintains administrative staff by recruiting, selecting, orienting, and training employees; maintaining a safe and secure work environment.
* planning, monitoring, and evaluating job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcement systems, policies, and procedures.
* Provide supplies by identifying needs for reception, mail room, establishing policies, procedures, and work schedules.
* Provided communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices.
* Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices.
* Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.
* Provides historical reference by developing and utilizing filtering and retrieval systems.
* Improves program and service quality by devising new applications; updating procedures; evaluating system results with users.
* Maintains professional and technical knowledge by attending educational workshops; benchmarking professional standards; reviewing professional publications; establishing personal networks.
*Interview job applicants; review application/resume; evaluate applicant skills
* Maintains at all time the Personnel Files and records up date.
* Collects all documents for the work permit visa formalities. Prepares documents required for visa application Prepare Requisition for Visa Expenses. Liquidate all Cash Advances. Monitors corporate documents for renewal of all work permits expiry dates
* payroll and employs finical statement documents issuing, such as salary certificate, salary,
transfer, objection letter, and inter office memo.
*keeping, control and records privacy protection and improvements. Office calendar and implementation, holidays and other off day’s notification.
* Air Ticket - Inquire for the fare rates and for the booking with travel agency. Prepare requisition for the confirmed
* Drafts letter and memos in behalf of the Manager
* Responsible for all administrative and general matters.
* Monitoring and following up on the implementation of polices & procedures.
* Responsible of over time .
* Ensure that all filing and archiving is being done in a consistent way.