Import & Export Senior Supervisor
Mattex Group
Total years of experience :14 years, 6 Months
• Manage the import and export processes in accost-effective may with specific emphasis on imports - including all related tasks.
• Assist supply chain manger with financial duties regarding import and export processes in an effective and responsible way as well as the daily running processes of the unit.
• Ensure the compliance with policies and procedures.
• Maintain a high degree of professional and ethical relationship with external clients and suppliers as well as external entities.
• Manage, control check or assist with issuing of all import & export documents .
• Effective negotiation of duties and terms for imports and exports
• Provide professional, efficient and timeouts advice and/or communications to the organization with regard to tariffs, inco terms, duties, restrictions and permits.
• Obtain freight quotations and/or permits where necessary
• Prepare export shipping doc’s required as per inco terms
• Manage inbound and outbound shipment via express courier services .
• Coordinate with freight forwarder for export air/sea shipment stuffing
• Coordinate with warehouse for export deliveries .
• Sends all samples and other special customer requests as maybe required .
1. Ensure all international shipping requirements are met completely and
accurately
2. Negotiate rates with shipping companies and process shipping quotes.
3. Track shipments to ensure delivery requirements are met.
4. Process, monitor and manage all shipping claims.
5. Determine and communicate proper packaging requirements for all products,
including hazmat.
6. Coordinate inbound shipments for consolidation
Inbound shipment:
1. Liaise with Freight forwarder for the planning transport of commodities from suppliers
to warehouse including clearance activities and preparation of related documentation.
2. Provide shipment status reports based on the shipment information from our suppliers.
3. Coordinate arrival of shipments into the warehouse with warehouse manager.
Warehousing:
1. Oversee warehousing practices to ensure appropriate handling of commodities.
2. Coordinate with the warehouse manager for the receipt and dispatch of the
commodities in and out of the warehouse.
Outbound Shipment:
1. Liaise with the warehouse team for the management of orders and authorize emergency
deliveries to facilities.
2. Coordinate with our transporter for efficiency in delivery of commodities to sites,
including management and monitoring of lead times.
3. Manage reverse logistics required.
4. Ensure proper tracking and tracing of commodities.
•Handling FCL Export shipments (DAP, DDP, DDU, FOB, EXW) and re-export shipment
as well.
•Researching and planning the most appropriate route for a shipment.
•Negotiating the transportation and handling costs;
•Arranging payment of sea freight and other charges.
•Using three systems for updating and creating.
•Analyzed client requirements and developed relationships with key stakeholders.
•Maintained working knowledge of various business products and services.
•Developed strategies to generate revenues and assisted to achieve growth.
Import & Export & Operation .
•Coordinates with relevant personnel in product development.
•Assist / Suggest Q.M.R. in developing training plan for management and staff.
•Responsible to attend Management Review Meetings session.
•Reviews with Q.M.R. the process in terms of the assignments of last meeting,
documentation prepared by each member, rectification of non-conformities, achievements
of quality objectives.
•Follow up Q.M.R. assign’s targets or specific assignments to the members of the
Management Review. Ensures the availability of resources required in the completion of
assignments.
•Briefs the progress to Quality Management Representative regarding the implementation
process of quality management system.
•Maintains files of the minutes of the meeting.
•Assist Q.M.R. in establishing and developing of new project developments in
organization.
•ISO audit coordinator, attend quality coordinator meeting, quality coordinator roles and
responsibilities, internal and external audits, focal point in developing quality plans .
•Train new employees on documentation systems and Review to assure are correct and
complete.
•Stimulate quality awareness and implications with all employees.
•Initiate process for corporate ISO 9001 certification.
•Coordinate with Q.M.R. in the implementation of a quality management standard, such
as ISO-9000.
•Coordinates with the personnel in the relevant departments for development of detailed
procedures.
•Organize all the activities involved in carrying out internal quality audits with Q.M.R. to
check whether system is in conformance with the documented procedures.
•Responsible to ensure that the latest versions of relevant records are available to the users
concerned.
•Check Departmental head files containing copies of procedures, formats and job
descriptions etc.
•researching and planning the most appropriate route for a shipment;
•arranging appropriate packing, delivery and warehousing of goods at their final
destination;
•negotiating contracts, transportation and handling costs;
•obtaining, checking and preparing documentation to meet customs and insurance
requirements, packing specifications, and compliance with overseas countries’ regulations
and fiscal regimes;
•Offering consolidation services by air, sea and road - ensuring cost-effective and secure
solutions to small shippers with insufficient cargo to utilize their own dedicated units.
•arranging payment of freight and other charges, or collection of payment on behalf of the
client;
•arranging insurance and assisting the client in the event of a claim;
•arranging air transport for urgent and high-value freight and managing the risk door to
door;
•dealing with special arrangements for transporting delicate cargoes, such as livestock,
food, medical supplies .
•Using four system for updating and creating (GSCC, DTCT, RKM)
After high school