Logistics Manager
Common Management Unit of Malaria, TB, HIV Aids Control Program, Global Fund/MoH, Pakistan
Total years of experience :16 years, 11 Months
• Managed national and international procurement i.e contracts, SLA and Framework of both health and non-health items of over $60 million.
• Provided technical support to partners by providing trainings on P&P and by participating and reviewing in the procurement process and plan and ensured compliance with donor guidelines.
• Managed warehouse operations with an inventory portfolio of over $30M through effective supply planning, i.e. assuring timely receipt of drugs, quality check, safe & efficient storage and transportation to sub-recipients through cost-effective and safe transportation mechanism.
• Managed and supervised a logistics team at both CO and field level, established strong coordination link with donor, partners and program staff for achieving departmental and organizational goals.
• Kept close coordination with the Program, Grants and M&E teams for effective supply chain planning and identify gaps. This includes the periodic review of the budget (plan vs actual), the current status of supplies, and procurement plans.
• Managed assets and fleet operations and ensured that accurate data of fleet, assets, and stocks have been entered in ERP system. Reviewed and analyzed reports and provided feedback.
• Managed in internal and external audits ensuring compliance and minimizing the risks associated with accuracy and productivity.
• Liaised with concerned security agencies for the security situation, issued security alerts and remain focal person for the security-related matter.
• Managed the procurement of pharmaceuticals, health supplies, and services with the of the value of $30M following appropriate procurement plans, ensuring effective, transparent and cost-effective sourcing of supplies in accordance with Merlin’s Policy.
• Ensured timely delivery of drugs and improved quality by setting up a quality check procedure for the suppliers and warehouse teams.
• Developed and maintained relationships with suppliers, local authorities, freight forwarders, and clearing agents.
• Managed inventory portfolio with the value of over $20M and supervised the receipt and dispatch of supplies, ensuring accurate recording, accounting and reporting systems.
• Prepared and reviewed reports for the senior management team (e.g. pipeline analyses, supply and demand analysis, supply status reports, periodic stock count reports, inventory and tracking reports etc.).
• Coordinated with partners in matters relating to supply and demand planning, distribution and stocking levels.
• Worked closely with the Merlin security team, developed and maintained protocols that are required to safeguard the property and participated in the assessment of security assessment of facilities.
• Ensured internal controls in order to minimize observations in all internal, external and resource management audits.
• Managed national and international procurement of supplies and services with the value of over $120M.
• Developed a forecasting system to reduce the overall delivery time and strengthened interdepartmental cooperation and support.
• Supervised inventories of over $100M, developed and maintained effective inventory management systems for an accountable and transparent transit of supplies. This includes monitoring, tracking, and reporting
• Managed to reduce fleet operating cost by minimizing fleet size, strengthening monitoring and tracking system and reducing fuel as well as maintenance costs.
• Coordinated and supervised international shipments, customs clearance and transportation of supplies following Incoterms applied.
• Established a consistent both way communication system with field logistics teams to minimize gaps, harmonize logistics tools and procedure to increase levels of support and improve coordination.
• Extended logistics support to entire WFP food aid projects across the operational locations.
• Served as Gift in Kind (GIK) focal point and managed country wide GIK portfolio over $7M. This includes coordination with programs, awards, donors, CO management, and HQ.
• Managed all audits successfully and received time-to-time appreciations from the management on implementing internal controls and approved SOPs
• Developed the capacity of logistics teams in all logistics functions through training, coaching and mentoring.
• Supported HR in the assessment of logistics staffing needs, capacity building planning, job description, conducting interviews, and doing and performance appraisals.
• Participated in the security assessment of the facilities and provided inputs in the safety.
• Assisted Project Coordinator in different programmatic matters and liaison with GLAs, INGOs, local NGOs and UN offices, PDMA and NDMA;
• Ensured that procurement is carried out in line with agency policy;
• Ensured that all the equipment and electrical infrastructure of the facility is in functional conditions;
• Ensured that staff travel arrangements have been made as planned and expense tracker is updated accordingly;
• Ensured that system is in place for correct stock recording of office equipment, assets and tagging of inventoried assets as required by O&R and submit an updated report to HO on a monthly basis.
• Developed logistics SOPs for provincial warehouses and help the emergency response unit, provincial disaster management authority and GIZ in providing support to beneficiaries.
• Helped in implementing appropriate transportation system, storage and movement of relief goods to relief camps across the province.
• Kept in close coordination with relief camps, team leads and integrated supply chain functionaries in order to provide appropriate support by analyzing operational needs.
• Identified logistics challenges within GIZ, emergency response unit and IDP camps and propose appropriate solutions.
• Supported project coordinator in different programmatic matters and liaison with the government line agencies, INGOs, local NGOs and UN offices, provincial disaster management authority and national disaster management authority.
• Managed a large scale of procurement as per agency policy and ensured that systems are in place for correct stock recording, assets and tagging of verified assets as required by O&R.
Commonwealth MBA Subject: Quantitative Techniques, Accounting, Economics, Marketing, Operations Management, Organizational Management, Human resource management, Strategic Management, Disaster Management, International marketing, Research methodology and Research Project - Thesis. Currently I am working on my thesis. The title of the my research project is "Supply chain integration and Logistics performance" and trying to find the solution of lack of integration in supply chain resource management, planning, design and implementation
Certification in Humanitarian Medical Logistics Practices (MedLog) It focuses on the special supply chain requirements on medical supplies with the primary focus being to prevent the introduction of substandard and counterfeit items to the supply chain. Below units have been completed in this program.
Fritz Certification in Humanitarian Supply Chain Management (CHSCM) CHSCM focuses on supply chain planning, coordination, mobilization of resourcing and managing the supply chain and the implementation of supply chain strategy.