Executive Personal Assistant To CEO
Business Union Corporation
Total des années d'expérience :9 years, 3 Mois
•Provide full business executive support to CEO
•Performing highly confidential administrative duties
•Perform research and organize data
•Book travel and accommodations
•Schedule meetings and appointments
•Attend meetings, take notes, and record minutes of meetings
•Maintain and manage contacts
•Work with distributors and suppliers
•Format information for internal and external communication - memos, emails, presentations, reports
•Handling the recruiting and selection process
•Preparing any, HR documents, offer letters, contracts etc.
•Process visas and insurance applications
• Provide full business administrative support to the CEO • Managing the CEO calendar, scheduling meetings, video conferences and appointments • Attend meetings, taking notes and record minutes of meetings • Write and edit e-mails, draft memos, reports, presentations • Screen incoming calls and correspondence • Liaise between stuff and internal/external parties on behalf of CEO • Perform accurate research and analysis • Manage the documentation process and filing system • Work with suppliers for office and construction • Handle recruitment process and interviews; preparing offer letters, contracts, policies and procedures; maintain employee files and records; handle visa application process
• Organize database for more than 200+ employees;
• Handle visa application and visa renewal process, as well as terminations and visa cancellations;
• Responsible for yearly health insurance renewal process and new members addition;
• Organize and apply for bank cards for all the employees;
• Communicate with public services when necessary;
• Work on projects. Organize EFST training and exam for all employees;
• Support all internal and external HR related requests;
• Maintain calendars of HR management team;
• Schedule meetings, interviews, HR events and maintain agendas;
• Work with a documents and papers, convert written materials to English, Russian or Ukrainian language;
• Make sure all documents are properly arranged and translated according to recipient needs;
• Interpret at the conferences, meetings and court sessions.
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