Aliya Mohamed Hanif

 Answer telephone calls and emails, direct client inquiries, welcome guests and clients.  Deal with all new client inquires, inviting and organization consultation meetings and conduct conflict checks  Transcribe, edit, and format information involving case preparation.  Research, verify, and review legal documents and apply information.  Maintain attorney calendar and organize appointments and client meetings.  Account for and record attorney billable time.  Communicate and obtain information while representing attorney.  Maintain client confidentiality.  Track, order, and receive office supplies.  Update legal knowledge to remain up-to-date with evolving field.

 HR duties - Prepare, maintain vacations and sick leave for each employee (including manager & partners).  Responsible for preparing an annual budget for the average air ticket, annual allowance and gratuity employees.  Drafting and Preparing Offer letters, Employment Agreement, Increment Letters and Termination letters etc.  Recruitment duties - Shortlisting candidates and conducting of Interviews for various position  Maintaining employee files in soft and hard copy ( files includes Passport Copies, NOC, Offer Letter, Employment Agreement, Certificates, Photographs etc)  Preparing and processing the Payroll of the Company through WPS.  Court trial bundles
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 Recording and maintaining the timesheet of Associates, Senior Associates and Partners using Microsoft Excel.
 Sending daily updates to Client for the Dubai Court hearing, Public Prosecution and other government bodies.
 Professionally responding to the legal queries of the Client through emails and phone.
 Well versed with the Legal procedure of Dubai Courts and Ministry of Labour.

•Receive, direct and relay telephone messages and fax messages
•Direct the general public to the appropriate staff member
•Maintain the general filing system and file all correspondence
•Assist in the planning and preparation of meetings, conferences and conference telephone calls
•Assisting the staff members for any requirements.
•Maintain an adequate inventory of office supplies & Stock of goods.
•Maintain the accounts of the territory assigned.
•Provide HR support, and prepare letters & Memos related to HR.
•Implementing new ideas & suggestions.
•Respond to public inquiries
•Provide word processing and secretarial support
•Type confidential documents on a word processing system
•Direct contact with Doctors for any prescription or events.
•Arranging the office in an organized way and following to maintain

•Preparing clear and concise independent correspondence using appropriate form letters.
•Exercise initiative and independent judgment to resolve problems.
•Exercise and maintain strict confidentiality of all documents and communications.
•Created highly effective organizational & filing systems, including quick & thorough indexing, filing and storage.
•Providing administrative & Secretarial support involving efficient handling of invoice and packing list, management of document flow, Answering telephone calls & directing various queries to the concern salesperson.
•Scheduling of appointments, organization of travel & hotel arrangements.
•Receiving, opening and distributing faxes and e-mails.
•Dispatching courier documents
•Arrangement of Catering.
•Managed basic accounting, invoicing, petty cash, follow up on payments and Data Entry.