Aliyah Abdulla

Role and Achievements

Report into the Finance and Commercial Director
As the Head of Procurement, I am part of the Senior Leadership Team for Arriva Rail London

• Managing the Procurement department
• Manage a team of two Procurement Business Partners and one Senior Procurement Manager
• Manage the procurement activities across ARL
• Ensure that Arriva Rail London follows good procurement practice, including both Arriva Plc and TfL Procurement policies
• Strategic Procurement
• Undertake cost saving activities
• Support the delivery of projects across ARL, including
o Customer Journey Modernisation
o Design and Implementation of LED Lightings at all stations across the network
o Installation of TVMs (Ticket Vending Machines)
o Installation of ticket Gatelines across several stations
o Procurement for Station Information Software Systems
• Delivery of a number of ARL’s Committed Obligations
• Ensure that Arriva Rail London comply with its Concession Agreement
• Work closely with colleagues across the Arriva Group
• Stakeholder engagement
• Successfully Managed the contingency replacement for Facilities Management Services following Carillion going into Liquidation
• Establish Recruitment Framework
• Establish Minor Works Framework
• Created Savings Plan on yearly basis

Roles and Achievements

As the Head of the Procurement function at GTR I reported directly into the Chief Finance Officer

• Managing a Team of Two Buyers and a Contracts Manager
• Procurement strategic planning on all GTR projects and committed obligations
• Working with all aspects of the business to achieve company objectives through end to end Procurement activities. These include but not limited to:
o Minor Works schemes (committed Obligations in Excess of an annual £1million)
o Station Travel Planning (CO £1.5 m)
o Small Schemes (£2.5 million)
o Understanding Passenger Numbers (RSSB Funded project of £2 million)
o HR Projects, (i.e. One Step Ahead programme and Online Management Performance)
o Facilities Procurement tenders, including, Maintenance and Repair, Cleaning
• Review and working on Process Improvements within the Procurement function as well as Process Optimisation across the Finance Directorate
• Supported with the Integration of Southern Railway into GTR

• Manage end to end procurement for:

o Resources for Asset Standards Authority (ASA)
o Subject Matter Experts for Engineering Assurance panel
o Manage the life cycle procurement of the Ferry Procurement project ($60 million)
o Manage the life cycle procurement of the New Intercity Trains ($3.2 billion)
o Manage the life cycle procurement of the Tangara Technology Uprade ($300 million)
o Manage the Procurement team working on the Fleet projects, including Procurement Managers and Procurement Officers
• Work in partnership with each of the Project Directors on each of the Fleet projects to ensure delivery within timeframes
• Create procurement strategy with project managers/directors and cross functional teams
• Manage tender process, including:
o Developing tender documents
o Creating Registration of Interest
o Expression of Interest
o Creating the tender evaluation methodology
o Stakeholder engagement
o Manage all tender assessment meetings
o Manage cross functional teams throughout the tender lifecycle ensuring timeframes are met
o Manage and conduct TRP (Tender Review Panel) Briefings
o Arrange and conduct debriefs to successful and unsuccessful bidders
• Prepare and execute contracts
• Coordinate and manage Lessons Learned meetings with cross functional teams to identify areas of improvement

• Deliver procurement services to existing clients
• Deliver procurement consultation and advice
• Business Development
• Mentoring to new PP consultants

Procurement Manager (Secondment)
Transport Projects Division - (A division of TfNSW) - Seconded via Project Procure - September 2012 - October 2013

Role and achievements

Report to the Principal Manager Procurement

• Manage end to end procurement for:
o Resources for Asset Standards Authority (ASA)
o Technical and Operational Support for Sydney Light Rail Extension
o Signalling Designers for the Automatic Train Protection (ATP) program
o Lead Auditor panel
o SMEs (Subject Matter Experts) for Planning and Environment Services panel
o Implementation of Authorisation System Tools for the ASA to identify AEO (Authorisation Engineering Organisation)
o Safety Culture and Leadership program - for Transport Projects Division and North West Rail Link
o Project Team for Airport Line Capacity Improvement project (South West Rail Link)
• Create procurement strategy with project managers/directors and cross functional teams
• Manage tender process, including:
o Developing tender documents
o Creating Registration of Interest
o Creating the tender evaluation methodology
o Stakeholder engagement
o Manage all tender assessment meetings
o Manage cross functional teams throughout the tender lifecycle ensuring timeframes are met
o Manage and conduct TRP Briefings
o Arrange and conduct debriefs to successful and unsuccessful bidders
• Prepare and execute contracts
• Coordinate Lessons Learned meetings with cross functional teams to identify areas of improvement

• Responsible for the procurement of healthcare goods and services. Annual spend £40m
• Managed the Operational Procurement team and function
• Managed the implementation of e-Procurement including e-catalogues to the trust
• Captured, scheduled and managed a portfolio of end to end procurements
• Supplier appraisal of 25 Key commodities - compliance to contracted SLA’s and KPI’s
• Achieved direct cost savings of £500K through tendering and negotiation.
o Medical consumables £280K (£3M spend within my categories)
o Mattresses £100K (£450K spend)
o Stationery £75K (£100K spend)
o Printer toners £45K (£180K spend)
• Stakeholder engagement
• Supplier relationship management (SRM)
• Provided procurement advice to the business
• Promoted the procurement function to key stakeholders

• Responsible for procuring IT Network Consultants. Annual spend £6M
• Implementing agreed procurement strategy
• Strategic sourcing
• Managed tendering exercises that created cost savings in excess of £350K
o IT Network Consultants £320K (£6M spend)
o Telecoms £30K
• Managed the negotiation of contract T&C’s for the supply of IT services
• Benchmarked supplier rates, cost analysis
• Provided procurement advice to the business
• SRM

• Responsible for procuring indirect category spend - stationery, uniforms, veterinarian services
• Providing end to end procurement advice to the business
• Monitoring and analysing supplier performance
• Maintaining e-catalogues
• Price negotiation upon contract renewal - cost savings in excess of £180K
• Stakeholder engagement

• Responsible for authorising financial procurement approval limits to the business
• Category managed low indirect spend - Stationery, IT equipment
• Ensured stakeholders complied with London Underground financial standing orders
• Data Analysis
• Reporting financial data via SAP
• Managed and resolved parked invoices