Alona Chavez Jones Jones

As an executive assistant my role in supporting executives and senior managers by managing their schedules, communications, and various administrative tasks such as
1. Calendar Management: They organize meetings, appointments, and events to ensure efficient time management for the executive.
2. Travel Arrangements: Handling bookings for flights, accommodations, and itineraries for business trips.
3. Email and Communication Management: Screening emails, drafting responses, and sometimes acting as a liaison between the executive and others.
4.Document Preparation: Creating reports, and other important documents.
5.Meeting Support: Arranging meetings, taking notes, and following up on action items.
6. Problem-Solving: Addressing issues before they reach the executive by acting as a gatekeeper.

I ensure to focus on strategic responsibilities without getting bogged down by day-to-day tasks.

Professional Experience
Sales Manager Dec 2024 - Present
Guojie Trading LLC,
Dubai, UAE
Duties and Responsibilities:
• Spearheaded sales and marketing initiatives for telecom products, focusing on iPhones.
• Conducted both in-person and online sales of mobile phone spare parts, tools, and repair accessories.
• Maintained comprehensive sales performance statistics for management review.
• Oversaw inventory management for both retail and warehouse operations.

 Work Descriptions:

Booking of containers as per sales team requirements
 Book and schedule transportation to and from air and sea ports
 Documentation and shipment tracking
 Monitoring driver’s daily trip reports for local shipments.
 Customs documentation for air and sea ports
 Preparation of invoices per shipments completed
 Managerial reports including Key Performance Indicators
 Data entry for purchasing and supplies
 Incoming and outgoing document processing
 Monitoring/tracking of land shipment driver schedules
 Preparation of LPOs for company
 Filing
 Telephone enquiries
 Prepare fax documents
 Liaise with security for customer passes
 Liaising with couriers