Alyssa Jane Isana

Document Controller at Drake & Scull International PJSC

• United Arab Emirates - Abu Dhabi
• December 2014 to December 2019

Drake & Scull International PJSC - Drake & Scull for Contracting Oil & Gas Fields Facilities LLC
December 2014 - December 2019
Document Controller
➢ Establish and maintain an effective filing, archiving and retrieving system of documents in accordance with the company procedures
➢ Establish and maintain a tracking facility that enables documents to be updated easily
➢ Monitor and distributes in and out correspondences
➢ Creating and maintaining of document transmittals
➢ Take necessary actions required by supervisors and other staff
➢ Making sure all documentation in files are updated
➢ Other clerical and administrative work to support engineering staff such as photocopying, scanning and printing documents and drawings.
Estimation Department
➢ Prepare necessary documents related to tender submission
➢ Modifying technical drawings as required
➢ Plotting AutoCAD files from .dwg file to .pdf Adobe Abrobat
➢ Ensure that all documentation are updated & accurately distributed to relevant parties
➢ Perform clerical tasks such as scanning, copying, faxing of documents
➢ Coding and Numbering of all tender documents
Procurement Department
➢ Prepare Material Requisitions, Purchase Order and Receipt Voucher (JD Edwards - ERP software and Citrix - Horizon)
➢ Prepare Comparison Sheets and follow up suppliers for the (RFQ) request for quotation, invoices and related documents
➢ Coordinate with suppliers regarding purchase orders, shipment, payment processing & other related transactions
➢ Provide effective liaison between site, office and vendors in order to ensure the smooth delivery of materials and payments
➢ Document filing with related to procurement transactions
Finance Department
➢ Ensuring that all required documents and details for payments are accurate and precise
➢ Document filing with related to finance transactions