Administrative Officer
Graphic Communications Group Limited (Ghana’s Leading Newspaper Company)
Total years of experience :30 years, 3 Months
OTHER TRAINING
Effective Office Management and Administration with University of Ghana
Office Management and Administration
Performance Management
Efficient office Management and Effective Minutes Taking
Secretarial and Administrative Skills for Improved productivity
Fundamentals of World Class employee
ROLE - To provide full secretarial and administrative support to Line Manager
KEY RESPONSIBILITIES
Receive visitors and management diary of line manager, including dealing with complaints and referring as appropriate.
Deal with internal and external mails both in soft and hard copy.
Register all documents, files and store appropriately
Maintain full record of confidentiality of files
Organise and take minutes at Departmental meetings.
Provide secretarial support to committee meetings, prepare reports and minute the meetings
Prepare a variety of reports on monthly, quarterly and annual basis
Manage office logistics including transport needs, stationery, etc.
Purchase and distribute telephone cards monthly to management and other staff
Manage travel arrangements for travelling staff
Perform any other duties assigned by line manager from time to time.
- Typing of letters, reports, memos
- attend and record minutes of board meetings
- serve as secretary to ad hoc meetings
- reply letters on behalf of my Director
- streamline filing system
- screen visitors and incoming calls
- record incoming mail via computer and outgoing mail in dispatch
book
- Human Resource recruitment
- Assist in recruitment interviews
same as above
- Typed audited financial statements and management letters to clients, other letters, memos etc
- Dispatched audited accounts and management letters to clients
- prepare summary accounts for auditing
- reply letters to clients on behalf of my Country Director
- Streamline filing system
Typed letters, memos, reports etc.
Arranged of itinerary for drivers with clients
supervised fuel consumption, repairs & maintenance of company hired vehicles
Was in charge of payroll and payslips for staff
- second class honours - internship at Graphic
Diploma and Advanced Diploma in Human Resource Development (UK)
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EDUCATION
