Admin Assistant cum Receptionist
Aston Carter
Total years of experience :4 years, 1 Months
Duties & Responsibilities
» Assisting with all aspects of administrative management, directory maintenance, logistics, equipment, and storage
» Managing inventory of assets and supplies, sourcing for suppliers (vendors) and submitting invoices
» Coordinating between departments and operating units in resolving day-to-day administrative and operational problems
» Scheduling and coordinating meetings, interviews, events and other similar activities
» Sending out and receiving mail and packages
» Preparing business correspondence, agendas, and presentations, typically using Microsoft Office (Word, Excel, PowerPoint, Access, Outlook)
» Handling petty cash (Serko expense, SAP Concur )
» Providing customer service
» Sending faxes and emails
» Managing documents and files
» Performing multifaceted general office support
» Sending and receiving documents for the company
» Answering the phone
» Assisting in various daily operations
» Operating a range of office machines such as photocopiers and computers
» Managing mailing or distribution lists as needed
» Other Clerical duties
Answer phones and greet clients warmly.
•Assist in filing duties. Perform basic bookkeeping duties.
•Compile financial records.
•Answer inquiries about company. Reroute calls to appropriate people.
•Help organize office activities.
•Insert bills in envelopes and mail.
•Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.
•Fix malfunctioning office equipment.
•Handle travel arrangements and expense reports for staff.
•Schedule meetings and conference rooms.
•Perform data entry.
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