Senior HR Officer
Simplix General Trading & Contracting Co.
Total years of experience :11 years, 0 Months
Provides administrative support in respect to all personnel matters, facilitating the
requests of the employees and addresses employee concerns as per policy.
Assists in preparation and processes personnel actions as new hiring, transfers,
promotions, resignations, demotions as per the established policies and notifying the
whole HR team, relevant department and staff, updating the system, contracts, job
description and filing of documents in the employee file.
Prepares and coordinates with government relation representatives for all matters
related to residencies, official documents, visas, licenses, etc., using tracking sheet.
Coordinates the process of Ministry of Social Affairs and Labor contracts and makes
sure all related documents are completed on timely manner.
Assists in performance appraisal process, probationary, or as and when needed in
compliance with the policies.
Maintains attendance records for all Company staff. Verifies daily attendance,
punctuality, pay adjustments and calculates deductions, such as late coming,
absenteeism, etc.
Keeps track of leave time such as sick leaves, short leaves and time-back, and comply
with the company related policies.
Prepares all correspondence letters and internal memos according to the procedures of
personnel division.
Assists with annual ticket booking/encashment, as per the policy whenever required.
Assists with ticket booking and hotel reservations for overseas candidates, employees
and other business delegates, based on the contract terms and agreements whenever
required.
Ensures all information required for salary processing is timely provided to payroll
officer.
Ensures all new employees’ files prepared by Filing Clerk are complete on monthly
basis by maintaining a tracking sheet.
Maintains complete confidentiality of the company business.
• Prepares all correspondence letters and internal memos according to the procedures of personnel division.
• Assists with annual ticket booking/encashment, as per the policy whenever required.
• Assists with ticket booking and hotel reservations for overseas candidates, employees and other business delegates, based on the contract terms and agreements whenever required.
• Ensures all information required for salary processing is timely provided to payroll officer.
• Ensures all new employees’ files prepared by Filing Clerk are complete on monthly basis by maintaining a tracking sheet.
• Maintains complete confidentiality of the company business.
• Handling residencies request (renewal/transfer/extension).
• Handling Visas requests and work permit requests.
• Issuing new employment offer letters, warning letters, termination letters and salary certificates.
• Working on evaluating staff performance by getting their duties and responsibilities and comparing it with the actual job description in order to evaluate their performance and set training needs.
• Working on developing Human Resources plan by providing advice and assistance to the management.
• Coordinating staff recruitment process in order to ensure timely organized and comprehensive procedures used to hire staff.
• Responsible for all employees’ files, passports & contracts.
• Following up with all the procedures of renewal and transfer of Visa with HR Manager.
• Providing information and assistance to staff, supervisors & managers on human resources work related issues.
• Making sure that all employees are aware of company policies and regulations.
• Handling any admin related job (Vehicles’ declarations, mobile declarations, terminated/resigned employees’ clearance, arrange telephone bills payments, etc…
• Composes routine letters and memoranda and prepares reports using knowledge of work area instructions and guidelines.
• Prepare & communicate all correspondents with internal departments (Finance, Admin, Payroll, HR, Pharmacies and Government relation) subsidiaries after review with head HR manager.
• Maintain and archiving the system of incoming/outgoing correspondences from and to HR department.
• Liaising between HR department and other departments within MEZZAN and subsidiaries of the group.
• Schedules and arranges meetings and conferences and notifies interested parties/
department.
• Coordinate Trademarks and Agencies.
• Visit Ministry of Commerce & Industry and Ministries Complex to Issue and renew registration certificates of Trademarks and Agencies.
• Perform other related duties as required.