Personal Assistant And Legal Secretary
Al Tamimi & Company
Total des années d'expérience :15 years, 5 Mois
Providing administrative support to the partner and the Head of the litigation department along with Senior associate and other associate lawyers. Effectively communicating with witnesses, clients, colleagues and partners. Greeting visitors and perform initial screening of clients.
Conduct legal research, Produce and file various legal documents such as appeals, motions or petitions
Preserve an updated case record system
Answer phone calls, take notes/messages and redirect calls when appropriate
Maintain and update inventories of contact details
Facilitate the meeting of deadlines by keeping multiple agendas and provide timely reminders.
Knowledge of MS Office and ability to work with legal technology (court-filing computer systems, transcription software, dictaphone etc)
Working knowledge of litigation management software
Ability to multitask and being comfortable dealing with a diverse pool of people.
Schedule meetings and arrange conference rooms.
Alert manager about cancelations or new meetings.
Manage travel and schedule.
Handle information requests.
Prepare correspondence
Arrange for outgoing mail and packages to be picked up.
Greet and receive visitor.
Prepare confidential and sensitive documents.
Coordinates office management activities.
Determine matters of top priority and handle accordingly.
Prepare agenda for meetings.
Helps prepare office budget.
Plans events and volunteer activities.
Maintain office procedures.
Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
Operate office equipment, such as photocopy machine and scanner.
Coordinate committees and task forces.
Relay directives, instructions and assignment to executives.
Receive and relay telephone messages.
Direct the general public to the appropriate staff member.
Maintain hard copy and electronic filing system.
Prepare and manage correspondence, reports and documents
organize and coordinate meetings, conferences, travel arrangements, type and distribute minutes of meetings
implement and maintain office systems, maintain schedules and calendars arrange and confirm appointments
organize internal and external events handle incoming mail and other material
set up and maintain filing systems, set up work procedures.
Prepare and manage correspondence, reports and documents
Organize and coordinate meetings, conferences, travel arrangements take, type and distribute minutes of meetings
Implement and maintain office systems
Maintain schedules and calendars
Arrange and confirm appointments
Organize internal and external events
Handle incoming mail and other material
Set up and maintain filing systems
Set up work procedures
Translate all the official letters and correspondences for and to the British army which we have contracts with.
prepare and manage correspondence, reports and documents
organize and coordinate meetings, conferences, travel arrangements
take, type and distribute minutes of meetings
implement and maintain office systems
maintain schedules and calendars
arrange and confirm appointments
organize internal and external events
handle incoming mail and other materiel
set up and maintain filing systems
set up work procedures
collate information
maintain databases
communicate verbally and in writing to answer inquiries and provide information
liaison with internal and external contacts
coordinate the flow of information both internally and externally
operate office equipment
manage office space
Prepare and manage correspondence, reports and documents
Organize and coordinate meetings, conferences, travel arrangements take, type and distribute minutes of meetings
Implement and maintain office systems
Maintain schedules and calendars
Arrange and confirm appointments
Organize internal and external events
Handle incoming mail and other material
Set up and maintain filing systems
Set up work procedures