Office Manager for the Chairman
AL HASSAN GROUP OF COMPANIES
Total years of experience :8 years, 2 Months
February 2006 - Present Office Manager for the Chairman
AL HASSAN GROUP OF COMPANIES
P.O. Box 22507
Doha, State of Qatar
Nature of Work
Under limited supervision, performs highly responsible and advanced level administrative support and assistance to the Chairman's office. Work involves independent responsibility for making limited policy interpretations in dealing with the clients and acting with authority on office management and administrative functions in the absence of the Chairman.
Duties & Responsibilities
• Performs a variety of administrative tasks for the Chairman including organizing appointment calendar, screening visitors and telephone calls, making travel arrangements, etc.
• Schedules conferences and meetings for the Chairman's & arrange the meeting facilities as requested.
• Maintain and organize the chairman's filling system
• Assisting Chairman in day-to-day works.
• Typing correspondences, forms, contracts, offers and other documents.
• Schedule the work between the secretaries.
• Necessary coordination with all staff for their daily routine or task
• Maintains and organizes office files, assures that proper security measures are followed concerning confidential files and materials.
• Responsible to make exit permits (online) through electronic governmental card for employees of the group companies.
• Handle mails, internal communications, emails, faxes and courier services (DHL)
• Review all incoming correspondence, forward to appropriate departments for their action
• Responsible and control of office supplies and stationeries.
Other Skills and Abilities
• Knowledge of modern office procedures and practices.
• Perform well under pressure.
• Managing internal and external verbal and written communication.
• Ability to maintain detailed reports according to prescribed formats.
• Ability to deal with clients in an effective and courteous manner and to establish and maintain effective working relationship with superiors, subordinates, associates and other organizations.
• Ability to operate standard office equipment
• Quick and eager to learn new approaches and acquire new skills.
• Knowledge in MS Word
• Baccalaureate International Hospitality Management, at Stenden University Qatar.
• Diploma of one year and half in Office Management & Executive Secretary • Course in Certified Business Professional-Customer Service, Leadership & Etiquette. Hotel training - As part of my Bachelor Degree. • 1 Month training at Grand Regency in all departments • 1 Month training at W hotel in front office department • 1 Month training at Movenpick hotel in HR/Administration department • 1 Month training at Ritz Carlton hotel in front office • 1 Month training at Millennium hotel in marketing department • Organization of Qatar Nations Cup event (Beach Soccer Tournament with the association of Qatar 2022 Supreme Committee, Olympic Committee, & Qsports Company)