Office Manager
Al Amry Group
Total des années d'expérience :13 years, 7 Mois
-Plan and coordinate administrative procedures and
systems and devise ways to streamline processes.
-Assess staff performance and provide coaching and guidance to ensure maximum efficiency
-Ensure the smooth and adequate flow of information within the company to facilitate other business operations
-Manage schedules and deadlines.
-Monitor costs and expenses to assist in budget
preparation
-Oversee facilities services, maintenance
activities and tradespersons (e.g electricians)
Organize and supervise other office activities (recycling, renovations, event planning etc.)
-Keep updated with all organizational changes and
business developments
-Ensure operations adhere to policies and regulations.
-Personal Assistance to CEO tasks Requirements.
Read and analyze incoming memos, submissions, and
reports in order to determine their significance and plan
their distribution.
Sort, and distribute incoming correspondence, including
faxes and email.
File and retrieve corporate documents, records, and
reports.
Prepare responses to correspondence containing routine
inquiries.
Prepare agendas and arrange for committee, board, and
other meetings.
Coordinate and direct office services, such as records and
budget preparation in order to aid executives.
Prepare invoices, reports, memos, letters, financial
statements and other documents using word processing,
spreadsheet, database, and presentation software,
Screen telephone calls, enquiries and requests, and
handle them when appropriate
Meet and greet visitors at all levels of seniority, organize
and maintain diaries and making appointments.
Take dictation and minutes of meeting, carry out
background research and presenting findings, organize
meetings and ensuring that it is well prepared.
Reviews and approves tenant applications for residential
and commercial properties.
Performs administrative, office support activities for
multiple supervisors. follow up calls with buyers and
sellers, receiving and directing visitors, word processing,
creating spreadsheets and presentations,
Conduct research, compile data, and prepare papers for
consideration and presentation by executives,
committees and boards of directors.
Coordinate, direct office services, making the reports for
the sales representatives and manage the deals,
contacting the advertisement agencies for publishing.
Provide reports, as required for office stationeries
consumables, Co-ordinate with vendors to fulfil company
and client requirements, , and distribute incoming
correspondence.
Daily contact with the bank for the trading limitation,
Sort
File and retrieve corporate documents, records, reports,
Coordinate and direct office services
Studied business administration Major marketing and financial management