HR and Administration Manager
Dubai Blocks Factory
Total years of experience :15 years, 9 Months
•Develop and implement HR strategies and initiatives aligned with the overall business strategy.
•Bridge management and employee relations by addressing demands, grievances or other issues
•Manage the recruitment and selection process
•Support current and future business needs through the development, engagement, motivation and preservation of human capital.
•Develop and monitor overall HR strategies, systems, tactics and procedures across the organization.
•Maintain historical human resource records by designing a filing and retrieval system; keeping past and current records.
•Maintain the work structure by updating job requirements and job descriptions for all positions.
•Manage and oversee performance appraisal system that drives high performance. Design and grading scale suitable for the company, maintain pay plan and benefits program.
•Assess training needs to apply and monitor trainings programs.
•Report to management and provide decision support through HR metrics.
•Ensure legal compliance throughout human resource management.
•Ensure compliance to all Environmental Health & Safety goals & objectives.
•Administer budgets and financial controls to improve operating expenditures and enhance expense by monitoring, analyzing, forecasting, and reporting.
•Direct the general support operation team.
Key Responsibilities:
• Handled an array of activities including preparation of daily work schedule, collating documentation in coordination with recruitment officers, checking record accuracy and logging employee’s data into the HR system for smooth functioning of day-to-day activities.
• Liaised with the General Manager to conduct HR functions inclusive of maintaining employees personal file, leave applications, documentation of leave records and disbursement, supervised statues of health card, passport of the employees for smooth functioning.
• Managed day to day payroll administration inclusive of leave application, leave settlements, collected/reviewed time sheets, thereby acted as initial contact for payroll queries and provided resolution for the same.
• Prepared and maintained the employee handbook, supervised and implemented company policies and procedures to ensure compliance in alignment with business needs.
• Planned organization structure, monitored against approved budgets, evaluated business needs on recruiting matters in various departments to ascertain induction requirements. Liaised and maintained relationship with recruitment agencies for selection of appropriate candidates.
• Liable for issuing offer and appointment letters for the selected candidates, implemented and updated an employee orientation and induction program as per company policies and procedures.
• Analyzed training requirements, developed/coordinated the training program identified glitches, scheduled changes and approved implementation of changes to produce functional specifications for improvement.
• Maintained all registries for administration documents, contracts, company legal documents, ensured the same are up to date and followed up according to the required renewal process for expired contracts, documents for administration and employees as per organizational policies and procedures.
Key Responsibilities:
• Handled an array of tasks associated with controlling employees' attendance, prepared absence reports/ payroll and filtered recruitment applications.
• Established a positive employer-employee relationship and promoted a high level of employee morale through implementation of comprehensive HR action plans, in adherence with company HR policies and objectives.
• Provided recommendations to managers and employees on HR issues / functions in adherence to organizational policies and procedures.
• Managed all human resource activities including employment, compensation, labor relations, benefits, training and development.
• Provided administrative support in the preparation of correspondence, reports, schedules, confidential materials and various employee issues, maintained up to date employee files and ensured all necessary legal documents for employee hiring are processed in time.
• Responsible for updating all mails, calls and any information on daily basis through phone/mail and kept record of the same in adherence to organizational policies and procedures.
• Handled full spectrum of recruitment activities inclusive of screening resumes, conducted interviews, proposed salary offers, negotiated and coordinated with appointed candidates for induction programs.
• Identified organizational training and development needs through job analysis and appraisal schemes in regular consultation with senior managers.
• Planned and coordinated the training and development activities, provided superior training strategy for company-wide training initiatives in response to company-wide development issues.
• Researched and created new training materials, coordinated with staff members, public and private representatives to keep existing training information up to date, administered corporate training budget and planned according to companies’ requests.
Key Responsibilities:
• Planned, developed and coordinated the execution of program policies, procedures and operations, monitored compliance with company policies, procedures, regulations and appropriate laws.
• Provided full support to the administration and finance director, managed complex diary/ schedules and correspondence, arranged meetings and provided executive level secretarial assistance to them for implementation of day-to-day activities in line with organizational standards.
• Effectively handled secretarial functions, reviewed all incoming mails for the admin and finance director, responded to e-mails/fax, administered duties inclusive of telephone support, management of internal and external mail.
• Prepared travel requests, liable for negotiating corporate rates with hotels, travel agents, car rental companies, confirmed travel and accommodation arrangements for conferences/business trips of the admin and finance director.
• Liaised with various departmental heads, managers for arranging appointments, meetings, conferences and responding to inquiries. Effected updates and maintained minutes of meeting/ dictation taken to update and track information.
•Liaised with various departmental heads, managers for arranging appointments, meetings, conferences and responding to inquiries, prepared minutes of the meetings, reports, presentations, memos, proposals and other documents in adherence to organizational policies and procedures.
• Managed license renewal for all financial service representatives, performed inventory management, maintained computerized inventory of all parts, supplies and products, conducted daily stock checking and assured availability of sufficient stock to support sales schedules in close coordination with the stock team.
• Assisted in planning, organizing major events functions and exhibitions, developed and implemented reporting procedures, while assuring strict adherence to organizational policies and procedures.
Trainings and Certification: • English and Arabic Typing, Nadia Training Institute, UAE • Secretarial Skills, Nadia Training Institute, UAE • Self Correspondence, Nadia Training Institute, UAE • Interview Techniques, Nadia Training Institute, UAE • MS-Winddows-98, MS-Excel-2000, MS-PowerPoint-2000/ MS-Outlook-2000/Internet and Email • June 2000 – July 2000: - MS-Windows-95 (4-Jun-2000 – 18-Jun-2000), MS-Word-97 (20-Jun-2000 – Jul-2000), MS-Excel (Jul-2000 – Jul-2000), Nadia Training Institute, UAE •April 1995 – June 1995: MS-Windows-1995 ( 12-Feb-1995 – 12-Apr-1995), MS-Word-1995 (18-Apr-1995 – Jun-1995), In CMputek Training Centre, Egypt • June 1993 – August 2995:MS-Excel-1995, In Al Safa Training Centre, Egypt • Attended English Languages Course • The British Council Teaching Centre, Cairo, Egypt and the British Council Teaching, UAE • November 1997 – March 1997: Training Course for Computer Operator (IBMAS-400), Social Insurance Hospital, Riyadh, KSA
