Document Controller
United Building Group
Total des années d'expérience :11 years, 10 Mois
Coordinated document exchange between departments, contractors, suppliers and
customers.
Carefully reviewed all documents and reports for completeness and accuracy.
Managed technical documentation flow of engineering, project management and
construction activities.
Provided assistance with inbound and outbound document processes, document
sorting, logging and work order creation.
Communicated with clients to review contracts, answer questions and determine
special circumstances.
Worked with internal team members to remedy issues with preemptive solutions.
Released and updated drawings and specifications.
Transmitted documents, organized revisions and tracked changes.
Prepared documents for projects in accordance with project manager, team or
client specifications.
Completed transmittal logs and stored in files for specified durations.
Managed file archival and information retrievals.
Built and updated diverse documents, charts, tables and mail merges using various
programs.
Prepared variety of different written communications, reports and documents.
Sent outstanding and overdue report to project managers, construction managers,
and seniors engineers on weekly basis.
Scanned, filed and transmitted various documents and adhered to digital filing
procedures.
Performed document reproduction, printing documents from electronic sources
such as email attachments, PDF files and cloud storage.
Converted documents from one application to another.
• Demonstrated proficiency in Document Control management software (ACONEX).
• Wrote, encoded and maintained of daily incoming and outgoing correspondence related to different government department, clients, consultants, contractors, institutions, and other offices.
• Drafted and prepared all letters of assistance to civil defense .
• Checked, reviewed, received, and distributed documents as indicated by project managers on the routing stamp.
• Handled and maintained data base for the entire division projects and provided outstanding report to project managers, construction managers, and senior engineers.
• Segregated and proper distribution of daily mails to various section within the department.
• Typed Memos, letters, monthly, and weekly report (50 words per minute).
• Input document data into the standard registers, ensured that the information is accurate and up to date.
• Ensured that controlled copies of latest approved documents and drawings are given to the appropriate staff, contractors and suppliers as applicable.
• Maintained the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy trace-ability.
• Maintained updated records of all approved documents and drawings and their distribution clearly.
• Demonstrated proficiency in Archiving /Scanning/Printing - Renaming, recording and filing incoming hard or electronic copies of drawings (Internal and External).
• Was responsible for distributing updated documents on site.
• Was responsible for final documentation submission to the record management system & end-user as per Contract requirement.
• Supported all staff with copies of documents and provided necessary information required for the smooth run of the project.
Wrote, encoded and maintained of daily incoming and outgoing correspondence
related to different government department, clients, consultants, contractors,
institutions, and other offices.
Implementation of Project Quality Plan in coordination with QA/QC Manager.
Drafted and prepared all letter of assistance in Arabic & English to all governmental departments.
Checked, reviewed, received, and distributed documents as indicated by project
managers on the routing stamp.
Handled and maintained data base for the entire division projects and provided
outstanding report to project managers, construction managers, and senior engineers.
Segregated and proper distribution of daily mails to various section within the
department.
Typed Memos, letters, monthly, and weekly report (50 words per minute).
Input document data into the standard registers, ensured that the information is
accurate and up to date.
Ensured that controlled copies of latest approved documents and drawings are given
to the appropriate staff, contractors and suppliers as applicable.
Maintained the documents and drawings in the Document Control office under safe
custody without any damage or deterioration with easy trace-ability.
Maintained updated records of all approved documents and drawings and their
distribution clearly.
Demonstrated proficiency in Archiving /Scanning/Printing - Renaming, recording
and filing incoming hard or electronic copies of drawings (Internal and External).
Was responsible for distributing updated documents on site.
Was responsible for final documentation submission to the record management
system & end-user as per Contract requirement.
Supported all staff with copies of documents and provided necessary information
required for the smooth run of the project.
• Followed standardized company procedures relating to all aspects of Office performance.
• Was responsible for preparing accident report.
• Communicated with other departments, company offices in different cities regarding projects.
• Ensured all safety procedures, practices, and regulations are followed in the office.
• Was responsible for company's vehicle registration and monitoring the dates of renewal (35 vehicles).
• Ensured that each section have enough staff to finish the work, maintained and distributed staff schedules in case of absence.
• Was responsible for distributing areas for all cleaners and checking their work log.
• Organized travel schedules and booked reservations.
• Booked accommodation for managers, seniors and site engineers.
• Prepared and wrote circulars and memo for employees about company instruction and regulations.
• Was responsible for handing over the documents of closed projects to Record Management System.
• Was responsible for handing over the closed projects to Ruwais Housing Complex Management.
• Ensured that all office complain and requirements are solve it.
• Was responsible for all staff time sheet (450 employees).
• Prepared the balance sheet of petty cash.
• Prepared and ensured all ADNOC IDs and security passes are issued. Managed IT problems (install printer, change printer toner, archive emails, share data with others, create link for documents...etc.).
• Ordered and maintained office stationery, pantry and equipment.
• Provided administrative support to work colleagues and senior managers.
Followed standardized company procedures relating to all aspects of Office
performance.
Was responsible for preparing accident report.
Communicated with other departments, company offices in different cities regarding
projects.
Ensured all safety procedures, practices, and regulations are followed in the office.
Was responsible for company's vehicle registration and monitoring the dates of
renewal (35 vehicles).
Ensured that each section have enough staff to finish the work, maintained and
distributed staff schedules in case of absence.
Was responsible for distributing areas for all cleaners and checking their work log.
Organized travel schedules and booked reservations.
Booked accommodation for managers, seniors and site engineers.
Drafted and prepared Arabic letters to ADNOC group and various governmental
departments.
Prepared and wrote circulars and memo for employees about company instruction and
regulations.
Was responsible for handing over the documents of closed projects to Record
Management System.
Was responsible for handing over the closed projects to Ruwais Housing Complex
Management.
Ensured that all office complain and requirements are solve it.
Was responsible for all staff time sheet (450 employees).
Prepared the balance sheet of petty cash.
Prepared and ensured all ADNOC IDs and security passes are issued. Managed IT
problems (install printer, change printer toner, archive emails, share data with others,
create link for documents...etc.).
Ordered and maintained office stationery, pantry and equipment.
Provided administrative support to work colleagues and senior managers.
Demonstrated proficiency in Document Control management software (ACONEX).
Wrote, encoded and maintained of daily incoming and outgoing correspondence
related to different government department, clients, consultants, contractors,
institutions, and other offices.
Drafted and prepared all letter of assistance in Arabic & English to civil defense
Checked, reviewed, received, and distributed documents as indicated by project
managers on the routing stamp.
Handled and maintained data base for the entire division projects and provided
outstanding report to project managers, construction managers, and senior engineers.
Segregated and proper distribution of daily mails to various section within the department.
Typed Memos, letters, monthly, and weekly report (50 words per minute).
Input document data into the standard registers, ensured that the information is
accurate and up to date.
Ensured that controlled copies of latest approved documents and drawings are given
to the appropriate staff, contractors and suppliers as applicable.
Maintained the documents and drawings in the Document Control office under safe
custody without any damage or deterioration with easy trace-ability.
Maintained updated records of all approved documents and drawings and their
distribution clearly.
Demonstrated proficiency in Archiving /Scanning/Printing - Renaming, recording
and filing incoming hard or electronic copies of drawings (Internal and External).
Was responsible for distributing updated documents on site.
Was responsible for final documentation submission to the record management
system & end-user as per Contract requirement.
Supported all staff with copies of documents and provided necessary information
required for the smooth run of the project.
• Wrote, encoded and maintained of daily incoming and outgoing correspondence related to different government department, clients, consultants, contractors, institutions, and other offices.
• Drafted and prepared all letters of assistance to civil defense.
• Checked, reviewed, received, and distributed documents as indicated by project managers on the routing stamp.
• Handled and maintained data base for the entire division projects and provided outstanding report to project managers, construction managers, and senior engineers.
• Segregated and proper distribution of daily mails to various section within the department.
• Typed Memos, letters, monthly, and weekly report (50 words per minute).
• Input document data into the standard registers, ensured that the information is accurate and up to date.
• Ensured that controlled copies of latest approved documents and drawings are given to the appropriate staff, contractors and suppliers as applicable.
• Maintained the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy trace-ability.
• Maintained updated records of all approved documents and drawings and their distribution clearly.
• Demonstrated proficiency in Archiving /Scanning/Printing - Renaming, recording and filing incoming hard or electronic copies of drawings (Internal and External).
• Was responsible for distributing updated documents on site.
• Was responsible for final documentation submission to the record management system & end-user as per Contract requirement.
• Supported all staff with copies of documents and provided necessary information required for the smooth run of the project.