PA
Carlson Wagonlit Travel
مجموع سنوات الخبرة :16 years, 11 أشهر
Scheduling and proactively managing high volume of diary appointments
* Manage the inbox of the Country Director, responding to email where necessary and react
quickly to unanticipated changes
* Create and distribute agendas for meetings
* Create and update PowerPoint presentations/Excel reports
* Managing complex travel requests including scheduling meetings across global time zones,
organising the logistics and demonstrating the ability to identify cost reductions where feasible
* Draft correspondence and legal documents, such as contracts
* Undertake research and collate relevant material for the Legal Director
* Check, proofread and edit legal forms and documents for accuracy
* Co-ordinate the arrangements of meeting rooms and catering
* Managing relationships on behalf of the LT with internal and external clients
* Managing the monthly expense process on behalf of the LT in alignment with company policy
ensuring that claims are submitted and paid ahead of the payment deadline
* Maintaining contact lists and other documents as appropriate
* Being responsible for all aspects of on boarding and off boarding processes
* Processing all purchase requests and IT service catalogue tickets on behalf of the LT in a
timely manner
* Assisting with projects as required
* Provide PA support to visiting seniors whilst in the CWT office in London
* Working collaboratively with other assistants within CWT
Key contact for all business and personal travel for the Board of Directors - including the
booking of hotels, flights, visas, car services, insurance and required inoculations.
* Management of the Directors expense reconciliation including review and authorisation of
payments
* Maintain CEO calendar - including the planning and scheduling of all meetings and
teleconferences
* Management of the corporate diary for key renewals - Insurance, leases, statutory filings and
legal documentation
* Management of all legal documentation to ensure the business can continue to operate
* Planning and management of all new employee inductions
* Managing the clerical aspect of the organisation and coordinating it with every department,
globally
* Manage facilities within each regional office
* Introduction of new rules and regulations and ensure that they are followed through
coordination with the senior management team
* Supporting the Sales Director with RFI/RFP - collation of required information and
development of the presentation
* Arrangement of client hospitality including budget planning, sourcing of venue, and
management of the logistics on the night
Management of logistics for roadshows originated from Equities and Corporate Broking.
Coverage of Consumer Staples, Chemicals and Aerospace and Defence. Back up on other
sectors when required. Sole responsibility for
* Deal Roadshow business for European, US and LatAm corporates coming to Europe
* Coordinate complex travel arrangements for a variety of travellers including flights,
accommodation and visas
* Proactive management and maintenance of calendars and meetings
* Preparation of all travel expenses in a timely manner
* Handle confidential company information
* Create and maintain files of correspondence and records
* Organisation of roadshows from inception to completion entering roadshows into internal
systems and advertising this internally
* Gathering and distributing investor feedback
* Use CRM database to record client activity
* Preparing and printing of presentations, charts and reporting material when required using
appropriate software such as PowerPoint and Excel. Also carry out routine administrative
duties like photocopying and filing etc.
* Assist with client entertainment arrangements for London and continental Europe
* Assist on ad hoc events
Key contact for all Driven Worldwide clients
* Arranging for the provision of global chauffeured transportation and producing all relevant
documentation supporting such arrangements using Microsoft Word and Excel on a daily
basis as well as our in-house program
* Proactively analyse, plan and implement projects
* Assisting with tender documentation and quotations
* I contributed to strategic planning and operational decision-making
* I have provided On-site management of events where necessary
* I was a Key Account Manager for 2 major Investment Banks