Executive Assistant to Head of Region Near East, East & West Africa and Office Manager
Hilti Middle East Limited
Total years of experience :14 years, 0 Months
• Manage Head of region’s complex and frequently changing travel arrangements and coordinate pre-planning od trips.
• Fulfilled daily executive assistant duties, including calendar management, communication, and projecting a compassionate face for the executive.
• In internal polling, employee perception of executives improved 45% during my tenure, thanks to EQ skills and better email oversight and editing.
• Saved an average of 12 hours/week per executive through excellent time management and efficient scheduling
• Supported executives with project support, data tracking, and administrative tasks. Frequently commended for quick-thinking and resourcefulness.
• Managed the Owner's complex and frequently changing travel arrangements and coordinated the pre-planning of trips.
• Designed marketing brochures and launching marketing campaigns via Radio and Magazines
• Handled all incoming business and client requests for information.
• Prepared vendor invoices and processed incoming payments.
• Held oversight of office inventory activities, including ordering and requisitions, stocking and shipment receiving.
• Recruited, hired, trained and supervised administrative office staff of 4.
• Coordinated payroll, job orders, shipments between Dubai branch and main office in Kuwait.
• Overseeing the smooth and efficient running of all aspects of the office.
• Liaising with couriers, dispatch teams and managing the post in and out.
• Assisting in the co-ordination of all recruitment activity.
• Establishing stationary requirements for the Office.
• Overseeing the payroll function to ensure it is complete, accurate and timely.
• Processing of all the payroll on a monthly basis.
• Actively working to promote equal opportunities and diversity.
• Arranging conference calls for senior managers.
• Coordinating company events & activities including lunches, teambuilding events, celebrations, and after work parties.
• Implementing company policies and ensuring employee compliance.
• Coordinating and communicating activities for the Office, including all employee events.
• Recommending changes in office practices and procedures.
& Information