Amgad Ahmed

Manage manpower Electronic forms system for the company
• Manage manpower ashel company services and labor support transactions
• Manage office operations and quotas, supplies, and equipment to ensure a smooth workflow.
• Organize and manage contracts with offshore partners and service providers for products, services,
and other industrial supplies.
• creating a presentation of the company product
• managing quotations, invoices and delivery notes
• Maintain and update company records, documentation, and filing systems.
• Handle correspondence (emails, phone calls, etc.) and respond to queries on time.
• Ensure compliance with health, safety, and environmental (HSE) regulations relevant to the oil, gas, and
mechanical industries.
• Maintain compliance records and ensure that licenses and certifications are up to date.
• Liaise with regulatory bodies, clients, and suppliers on behalf of the

Managing the CEO calendar, scheduling and coordinating meetings.
• Assist with day-to-day admin functions & operations of the Legal department
• Coordinating with other departments and teams for cross-functional projects.
• Supervising or mentoring junior administrative staff.
• Acting as a gatekeeper by screening calls, emails, and visitors with Company call center department.
• Handling sensitive information and maintaining confidentiality regarding company matters.
• Ensuring that CEO decisions and information are communicated appropriately.
• Preparing and organizing materials for meetings and presentations.
• Drafting, reviewing, and proofreading emails, reports, presentations, and other communications.
• Making independent decisions in the executive’s absence, addressing urgent matters.
• Identifying potential issues and proposing solutions before they escalate

Coordinate with lawfirm attorneys in providing information and necessary documentation for ongoing litigations.
Assist in preparing pre-trial documents.
Assist various law firm departments in reviewing low-impact service contracts before signing to protect lawfirm interests.
Ensure all contracts' clauses are being adhered to by external parties.
Perform legal research, including statutory and case law, draft forms, research memoranda, proposed rules, orders, and other documents.
Work closely with the HR team to keep them abreast of Kuwait's Labor Law.
Document interpretation and translation.
Performs administrative duties related to the operations of the law firm and other similar or related duties which may not be specifically included within this position description but are consistent with the general level of the job and the responsibilities described as requested.
Maintains dossiers on all active and inactive cases for the university both on SharePoint and in hard files.
Coordinate With The Paralegal Regard Attending The Court Sessions and Experts Sessions -Judgements - Reports Of Forensic Medicine -etc.)
All Jobs Related To Reaching/ Communicating/Coordinating With Clients, Partners And Potential Clients
Prepare On- Line Salary Transfer Application For The Staff Monthly Payroll
Handel Confidential Documents Ensuring They Remain Secure
Provide Essential Support To Paralegal / Mandoob
Managing Databases, (Both Hard Copy And Soft Copy)And Filing Systems
Implementing And Maintaining Procedures / Administrative Systems
Prioritizing Workloads/ Maintain Absolute Confidentiality Of The Firm Records
Monitor The Firm Supplies And Negotiate Terms With Suppliers To Ensure The Most Cost- Effective Orders
Establish, Promote Office Legal Services Using Solid Arguments To Existing And Prospective Clients
Liaising With Relevant Organizations And Clients
Logging Or Processing Bills Or Expenses
Keeping Maintenance For All Office PC.s And Hardware Equipment (E.g, Updates, Renewals Reporting, New Installations, Operating/Maintaining Printers, Scanners, Routers )
Prepare And Process Applications Related To Work Permits, employee Visas, In Social Affairs As Well As Prepare On-Line Applications Of Immigrations In Compliance With Kuwait Laws And Reulgation


Achievements:
Created a new client communication protocol that improved response times enhancing client satisfaction.
coordinated and managed administrative tasks for multiple high-profile legal cases, ensuring timely and accurate document submissions.
Integrated new legal management software, " salah aljasem legal system" which streamlined case management and reduced administrative workload
Maintained up-to-date knowledge of changes in legal regulations and ensured that the legal team was informed and compliant with all new requirements.

Process Applications Residence Formalities Work Permits, employee Visas, Immigrations Medical Insurance
Opening sorting, and distributing incoming faxes, emails, and other correspondence.
All Jobs Related To Communicating/Coordinating With Other Company Branches
Managing Databases (Both Hard Copy And Soft Copy) And Filing Systems
Using various software, including word processing, spreadsheets, databases, and presentation software.
Informing job applicants of job duties, responsibilities, benefits, schedules, working conditions, promotion opportunities
Addressing any employment relations issues, such as work complaints and harassment allegations
Check staff attendance from time to time and making sure everything is in order

Achievements
Maintaining employee records and HR databases
Preparing HR reports and metrics for management review.
Assisting in the development and implementation of HR strategies aligned with the organization’s goals.
Overseeing the recruitment process, including job postings, candidate screening, interviewing, and selection.Coordinating onboarding and orientation programs for new hires.
Managing employee relations issues, including conflict resolution, disciplinary actions, and grievances.Fostering a positive work environment and promoting employee engagement..
Providing guidance to managers on employee performance issues and development plans.