Corporate Services Manager
British Embassy
مجموع سنوات الخبرة :6 years, 6 أشهر
Finance
Responsible for budget management;
Review and authorisation of official payments in accordance with policy guidance;
Ensure accurate and timely reconciliation of local bank and cash accounts;
Payment arrangements for Country Based Staff including the calculation of payments, associated communications, managing employee card benefit scheme;
Liaison with the Embassy’s external payroll provider on salary and other statutory matters.
HR
Line management responsibilities;
Support new joiners on their induction and inclusion process;
Leave monitoring and support to staff in leave related questions.
- Leadership of the area support department and line manager of Finance, HR/Admin and Logistics Coordinators
- Responsible for implementation of SOPs, tools, and roll-out new Finance/HR/Logistics systems
- Responsible for corruption mapping and mitigation practices and procedures in the program
- Lead on the elaboration and regular update of the Master Budget at area level
- Budget forecasting and ensure constant coverage of Master Budget while being efficient, sustainable and flexible, moreover covering HR structures in terms of staff salary
- Provide periodic financial report in different categories at specific schedule (Grant opening, mid-term review and closure meeting)
- Leading recruitment of area staff, induction and onboarding process
- Development of comprehensive training material and evaluation tools and report to Head of Support
- Responsible for technical capacity building for HR, Logistic, Finance and local NGOs, also conduct relevant trainings for program staff
- HSS focal point (Health Safety Security) and provide relevant training, monthly reports and developing Security Risk Assessment
- Lead on the preparation of donor visit, mission planning, even management and audit processes
Leading supply chain at area level, monitoring & evaluation of procurement (Selection procedures, BoQ, RFQ, PO, ITB, evaluation of Tenders, Contracts & Framework Agreements) in terms of compliancy - Development of Logistics SOP, Asset SOP, Warehouse Management and real-time tracking system - Development of Vendor Database based on market assessment and identify new vendors by intelligence methods and defines supplier evaluation process, documents and benchmarks - Trainer of Anti-Corruption, Ethical Standard, Inductions, Agresso Platform & Donors Regulation - On-Job Training, Mentoring and Capacity Building (for Logistics Team & External Partners) - Lead the Fleet Management and NRC missions, include audit documentation (Safety, Maintenance, Logbook & Car Pool Report) - Development of annual “Projects Procurement Plan for ”Shelter/WASH, Food Security & Livelihood, Education, Cash/eVoucher”. - Contribute with finance unit for allocated budget and review/forecasting to adjust Procurement Plan - Hiring panel of Logistics staff and preparation of relevant documents (Score Card, written test, …) - Security Focal Points of Country Office & Area Central, preparing Security Risk Assessment and monthly Health, Safety & Security report to the Regional Office. - Covid-19 Country Focal Point. (Preparation of daily update, Medical Evacuation Pan, Covid-19 Contingency Plan, Airline & Flight Report, Government Restriction)
Procurements of Emergency response project - Preparation of vendor list of Norwegian Refugee Council - Prepare annual Framework Agreements according to the program unit’s requirement - Organizer of bid committee meeting, launching tenders, preparing bid analysis, perform evaluation process, finalize contract and payment