HR And Admin Manager
Al Khaldi Group Of Companies
Total years of experience :15 years, 8 Months
Responsibilities.
• Recommends new approaches, policies, and procedures to effect continual improvement in efficiency of the department and services performed.
• Assist in business unit restructures, workforce planning and succession planning.
• Contribute to organization digital transformation by implementing a strong functional HRMS.
• Maintains a high standard of confidentiality within the organization.
• Identify trends that could affect organizational objectives and operational resources.
• Work closely with upper-level management to support the strategic decision making among the group.
• Administers and monitors compliance with such policies or legal requirements (i.e., MOL, GOSI, NETAQAT, QWA, MUDAD)
• Plan, direct and supervise all activities relating to administration and maintenance of payroll and employee benefits programs for 2500+ employees.
• Assist in employee’s recruitment cycle and onboarding programs.
• Coordinates and collaborates with the supervisory staff and management on performance evaluations, supervisory practices, disputes resolution, and employee KPIs.
• Identifies training needs for business units and individual executive coaching needs.
• Working with the accounting and management teams to set budgets and monitor spending to ensure cost effectiveness.
Achievements: Implemented a new HRMS (Implex HCM, it is a part from INFOR ERP System) for Al Khaldi group of companies.
Responsibilities in the Admin & HR area:
• Provide effective leadership and support to subordinates, ensuring that they are clear about their roles and responsibilities and have appropriate processes in place to manage their work effectively.
• Maintains HR information system records and compiles reports from the database.
• Consult and advise employees and supervisors on employment policies, benefit issues and policies, personnel.
• Assist with the development and implementation of policies and procedures across the organization.
• Responsible for developing and managing employment programs, salary compensation, benefits, promotions, equal opportunity initiatives, job evaluations, and training programs.
• Provide support in all areas of the HR functions such as recruitment performance management, employee relations and project work.
• Ensure all positions recruited for have an up-to-date job description.
• Preparation of Employment Contract Agreement between Employer & employee (includes addendum and non-competition contract depending on the necessity to do so).
• Lead the company to be ISO certified in HR area.
• Analysis and determine the training needs for employee and prepare the annual training plan.
Responsibilities in the IT area:
Create and maintain the official web sites for the company (www.prismaksa.com).
Working as web master for the official web sites for the company (www.prismaksa.com).
Maintain the ERP system Navision for our finance department.
Maintain the HR department program.
Handling all IT issues in the company.
Responsibilities in the Admin & HR area:
Archive all project documentation including hard and electronics copies as required by the department, registering of internal and external documents
Establish and maintain a computerized and manual information filing system of all general correspondence ensuring that all appropriate copies are made and filed into Customer document Files.
Support the Manager in Administrative function.
Arranging travel documents, booking, tickets as required by the manager.
Preparing the time sheet and the salary sheet for all employees
Handling personal files and documents for the all employees.
Handling & servicing with customers document
Office Administration
Responsible for collecting and depositing cheque, invoice delivery, prepares petty cash and voucher.
Handling administrative and PRO duties such as filing documents, interviewing applicants, responsible for visa applications and company license applications.
Coordinating various office activities with other departments for smooth operation.
Handling office activities even with parallel companies.
Arranging meetings between clients and manager,
Responsible for general office duties including document filing, copying, making up information kits and updating records.
Ensure all documentation provided is as per client and quality requirements.
Follow the matter with clients,
Responsibilities in the IT area:
Working as web master for the official web site for the company (www.mimcons.com)
Manage the repair and maintenance of computers and office equipments.
Make SEO (Search engine optimization) for the official web site (www.mimcons.com) to appear in rank number ONE in the search engines like (Google, Yahoo, MSN and Bing) and follow the result and make some continuously changes to keep the web site in the Top Rank
Design marketing E-Mails and send them as bulk e-mail to a database companies in all the Arab countries.
Web site designer.
Manage and responsible of sales men.
Sales for our IT Services.
Working as web master for the official web site for the company (www.ebtkaraat.com)
Design marketing E-Mails and send them as bulk e-mail to a database companies in all the Arab countries.
Make a compare between our products and the other product in the market to develop and improve our products.
Manage the repair and maintenance of computers and office equipments.
SHRM - Certified Professional