OFFICE MANAGER TO GROUP CHAIRMAN & OWNER
ABCO GROUP
مجموع سنوات الخبرة :12 years, 4 أشهر
1.Maintain group chairman’s agenda & assist in planning appointments, board meetings…etc
2.Managing the day-to-day operations of the office.
3.Following up e- mails' cycle from the moment of reception till being archived.
4.Issuing all group chairman’s clerical & data entry requirements.
5.Execution of e-mails distribution, reports distribution…etc
6.Carrying out all administrative works ( documents control, meetings schedules, stationary follow up & requests, filling system …etc ).
7.Facilitate all travel ( Domestic and International ) arrangements for the group chairman through handling visa issuing, flight bookings, hotel bookings, airport pick up, drop down and invoices.
8.Handling the group chairman’s correspondences ( e-mails, letters, parcels…etc ) & company documents in a professional & effective way that reflects company image.
9.Doing all responsibilities of a Personal Assistant to the group chairman through collecting data, following up with employees and assuring the approval of PRs and POs in ERP system…etc.
10.Handling all personal correspondences ( emails, parcels, letters, medical insurance ..etc), appointments & confidential issues of the group chairman.
11.Preparing & editing correspondences, reports, & presentations.
12.Issuing expense reports for the group chairman.
13.Organizing & managing events.
1.Maintain group chairman’s agenda & assist in planning appointments, board meetings…etc
2.Managing the day-to-day operations of the office.
3.Following up e- mails' cycle from the moment of reception till being archived.
4.Issuing all group chairman’s clerical & data entry requirements.
5.Execution of e-mails distribution, reports distribution…etc
6.Carrying out all administrative works ( documents control, meetings schedules, stationary follow up & requests, filling system …etc ).
7.Facilitate all travel ( Domestic and International ) arrangements for the group chairman through handling visa issuing, flight bookings, hotel bookings, airport pick up, drop down and invoices.
8.Handling the group chairman’s correspondences ( e-mails, letters, parcels…etc ) & company documents in a professional & effective way that reflects company image.
9.Doing all responsibilities of a Personal Assistant to the group chairman through collecting data, following up with employees and assuring the approval of PRs and POs in ERP system…etc.
10.Handling all personal correspondences ( emails, parcels, letters, medical insurance ..etc), appointments & confidential issues of the group chairman.
11.Preparing & editing correspondences, reports, & presentations.
12.Issuing expense reports for the group chairman.
13.Organizing & managing events.
1.Organizing all project director's appointments.
2.Following up e- mails' cycle from the moment of reception till being archived.
3.Issuing all project director's clerical & data entry requirements.
4.Posting daily reports.
5.Execution of all administrative work ( Reports' distribution, forms, organization charts ).
6.Carrying out all administrative works ( documents control, meetings schedules, stationary follow up & requests, filling system, , , , etc ).
7.Taking Minutes of Meeting for all kinds of meetings held by the project director in the company.
8.Facilitate all travel ( Domestic and International ) arrangements for the project director through handling the approvals, flight bookings, hotel bookings, airport pick up, drop down and invoices.
9.Handling the project director's correspondences ( e-mails ) & company documents in a professional & effective way that reflects company image.
10.Doing all responsibilities of a Personal Assistant to the project director through collecting data, following up with employees and assuring the approval of PRs and POs, , , , , , etc.
11.Issuing expense reports for the project director ( being an expat ).
1. Organizing all supply chain director's appointments.
2. Following up e- mails' cycle from the moment of reception till being archived.
3. Following up time sheet for SC director & calculating his leaves.
4. Issuing all SC director's clerical & data entry requirements.
5. Preparing weekly & monthly reports.
6. Execution of all administrative work ( Reports' distribution, forms, organization charts)
7. Issuing Presentations for board meetings.
8. Carrying out all secretarial works ( documents control, meetings schedules, stationary follow up & requests, filling system, , , , etc)
9.Taking Minutes of Meeting for all kinds of meetings held by SC director in the company.
10. Facilitate all travel ( Domestic and International) arrangements for SC director through handling the approvals, flight bookings, hotel bookings, airport pick up, drop down and invoices.
11. Handling SC director's correspondences ( e-mails and faxes) & company documents in a professional & effective way that reflects plant image.
12. Doing all responsibilities of a Personal Assistant to the SC director through collecting data, following up with employees and assuring the approval of PRs and POs in Oracle, , , , , , etc.
1.Organizing all general manager's appointments.
2.Following up e- mails' cycle from the moment of reception till bein archived.
3. Making necessary hotel reservations & arranging catering for board meetings.
4.Following up time sheets for employees & calculating their leaves.
5.Searching for training courses convenient for every post & recommending it it to the general manager for each employee to improve company's performance as well as doing all required reservation steps through e-mails, faxes or phone calls for employees in these courses.
6.Issuing all general manager's clerical & data entry requirements.
7. Issuing an inventory for all stationery items every 6 months.
8. Preparing weekly & monthly reports.
Handling our overseas customers' orders from the moment they place their orders till the moment of shipment of these orders passing through all steps as follows:
1.Calculation of contracts' needed quantities of raw fabric & hence required yarn quantities.
2.Calculation of contracts' needed quantities to be dyed or allover printed.
3.Calculation of contracts' needed quantities of different
accessories.
4.Calculation of contracts' needed quantities of all labeling needs ( care labels, brand labels, hang tags, hangers, sizers ..etc)
5.Placing purchasing orders of yarn needed to knit the required raw fabrics.
6.Placing knitting orders & following up knitting process at different knitting houses.
7.Placing dying & allover printing orders & following up these processes at different dye & print houses.
8.Placing embroidery & piece printing orders & following up these orders with different embroidery & piece printing houses.
9.Placing purchasing orders of different required accessories & making sure they satisfy the required specifications by our customers.
10.Placing purchasing orders of all labeling items & following up their reception satisfying the required quantities & quality by our customers.
11.Issuing production daily reports ( cutting, sewing, packing, , , , )
12 Issuing a seasonal inventory for factory store house.
13.Transmitting all above information to our overseas customers through e-mails, phone calls & video conferences throughout all different processes.
1.Handling all foreign correspondence through the internet.
2.Making import deals with foreign suppliers according to local clients' requirements.
3.Tracing shipping documents till they are received by clients.
4.Handling all paper work & all business correspondence.
5.Preparing for tenders.
6.Issuing all general manager's clerical & data entry requirements.
7.Checking arrival of documents to the bank.
8.Following up opening of L/Cs & different methods of payment to the bank.
9.Preparing weekly & monthly reports
1.Designing several aluminium profiles.
2.Producing design drawings.
3 Evaluating the prices according to relevant codes.
4.Producing cutting lists and workshop drawings.
5.Scheduling & planning for different projects
6.Preparing weekly & monthly reports
7.Handling all foreign correspondence.
8.Handling all paper work & all business correspondence.
9.Issuing all general manager's clerical & data entry requirements.
10.Preparing agenda topics for exhibitions, seminars etc.
B.Sc. in Civil Engineering. Faculty of Engineering. Alexandria University. Graduation Project: Roads and Airports. Degree : Very Good
English school