Procurement & Facilities Manager
Mase Gulf Company
مجموع سنوات الخبرة :20 years, 7 أشهر
- Oversee the work of Procurement Department and Facilities Department.
- Liaise and Coordinate with other departments including Projects, Tendering and Estimation, Sales,
After Sales, Finance and HR.
Procurement Responsibilities and Duties:
- Supervise the work of multiple units including Purchasing, Warehouse, Logistics & ERP.
- Handle all procurement responsibilities for multiple projects simultaneously.
- Supervise the entire cycle for the procurement of materials, tools, equipment, manpower and services.
- Conduct market research for potential suppliers and evaluate them based on products, services,
prices, quality, selection, support, availability, reliability, production and distribution capabilities,
warranties and the supplier's reputation and history.
- Negotiate, evaluate, compare and decide on technical and commercial aspects, best prices, payment terms, delivery terms (Incoterms) and contract conditions.
- Manage suppliers to meet objectives related to cost, delivery performance, schedule and quality.
- Prepare vendor / supplier prequalification submittals and material / technical submittals to get consultant approval.
- Prepare Contracts and Sub-Contract Agreements for equipment rental, manpower and services.
- Compile and maintain all purchasing records.
- Participate in customizing, implementing and using Microsoft Dynamics 365 ERP Software for all
procurement transactions
- Train the staff regarding best practices and relevant policies and procedures.
Facilities Responsibilities and Duties:
- Set the best methods, procedures, regulations and practices to ensure efficient and smooth operations
of the facilities teams.
- Prepare annual provisional budgets, quarterly financial budgets and account statements.
- Monitor budget expenditures.
- Plan and arrange schedules for corrective and preventive maintenance.
- Monitor and control supplies and equipment; order supplies and tools as necessary; prepare
documents for equipment procurement; prepare specifications and contracts for contract services.
- Manage third-party maintenance service providers (elevators, generators, fire alarm systems, motorized gates and barriers, lightning protection and earth systems, water treatment such as RO and softeners…).
- Manage soft services providers (cleaning, security, janitorial, pest control and landscaping services).
- Prepare and invoice monthly services charges.
- Manage all trades and disciplines falling under Maintenance Department (MEP, HVAC, Civil,
Construction, Finishing and Biomedical).
- Manage the assets list and set schedules for corrective, preventive and predictive maintenance.
- Set the best methods, procedures, regulations and practices to ensure efficient and smooth operations
of the maintenance teams.
- Manage third-party maintenance service providers (elevators, generators, fire alarm systems, motorized gates and barriers, lightning protection and earthing systems, water treatment such as RO and softeners, medical gases providers, biomedical equipment providers…)
- Prepare annual provisional budgets, quarterly financial budgets and account statements.
- Oversee the procurement of all necessary supplies and services to ensure smooth and continuous
operation of the department.
- Oversee tendering, maintenance, contracting and administration & management of residential, commercial, industrial, healthcare, educational, hospitality, public and governmental properties.
Tendering Responsibilities and Duties:
- Receive Invitation to Tender (ITT) and Request for Proposal (RFP) from existing or new clients.
- Study, analyze, evaluate and prepare tender documents technically and commercially as per RFP for Hard and Soft Services.
- Attend pre-tender meetings; enquire, consult and coordinate with client & consultant representatives
for specifications / technical and BOQ clarifications required for tenders and proposals.
- Prepare cost estimates for all systems, products and services as per bill of quantities (BOQ) and
breakdown of work to materials, equipment and manpower requirements for Hard and Soft Services.
- Negotiate with approved vendors / suppliers and subcontractors for various services / materials as
per RFP requirement.
- Finalize estimation of all direct and indirect costs as per SLAs and KPIs if available.
- Ensure that tender documents are arranged as per requirements and submitted within deadlines.
Maintenance Responsibilities and Duties:
- Set the best methods, procedures, regulations and practices in compliance with the SLAs and KPIs.
- Establish the proper forms and guidelines for the inspection of the properties and the generation of
related work orders.
- Plan and arrange schedules for corrective, preventive and predictive maintenance.
- Track the progress of the work orders, follow up on the complaints and recommend corrective actions.
- Monitor, control and order materials, tools and equipment.
- Prepare and administrate the facility maintenance budget and monitor budget expenditures.
- Prepare and invoice monthly charges.
- Manage third-party maintenance service providers (elevators, generators, fire systems, LPG systems, motorized gates and barriers, lightning protection and earthing systems, water treatment such as RO and softeners).
Contracting Responsibilities and Duties:
- Manage all technical, administrative, contractual and financial issues of the projects.
- Propose beneficial projects and property improvements, grant approvals and funds to proceed in liaison with the property owners.
- Prepare cost estimates and budget recommendations.
- Plan, define work activities, prepare work schedules, assign and allocate resources and develop an acceptable budget.
- Supervise the execution of the projects whether executed by our staff or by outsourced contractors.
- Monitor and ensure that all works are performed strictly in accordance with the drawings,
specifications and contract conditions.
- Revise and update the schedules according to project progress.
- Manage the contracts of the services and materials providers.
- Review and approve all payment certificates and variation orders.
Administration & Management Responsibilities and Duties:
- Assist in the establishment of the owners’ association and election of the board.
- Help in setting internal rules and regulation of the co-ownership.
- Convene general assembly meetings and prepare minutes of meetings.
- Prepare annual provisional budgets, quarterly financial budgets and account statements.
- Establish and maintain general and reserve funds.
- Process, track, collect and deposit expenses and charges from properties’ occupants / owners.
- Process and pay invoices for works carried out on behalf of the properties’ owners.
- Prepare and follow up legal steps to ensure collection of fees.
- Present the end of year balance sheets.
- Compile and maintain all accounting records.
- Arrange valuations and quotes for insurance and prepare insurance claims.
- Manage soft services providers (cleaning, security, janitorial, pest control and landscaping services).
- Manage, review and amend all contracts related to acquired projects.
- Recruit, evaluate, train and lead the employees emphasizing on safety issues.
Undertake maintenance, renovation and fit-out works at residential, commercial and industrial facilities, where the following works have been conducted:
- Civil and Finishing Works: demolishing, concrete (slabs, columns, beams and lintels), masonry, plastering, painting, tiling, false ceiling, gypsum boards and cement boards.
- Mechanical Works: HVAC, plumbing.
- Electrical Works.
- Aluminum, Steel, Glass and Carpentry Works.
- Manage the properties owned by the group, the chairman and his family in Lebanon.
- Set, implement and manage the facilities maintenance program emphasizing on planning /
scheduling and preventive / predictive maintenance.
- Follow up on complaints, investigate and recommend corrective actions as necessary.
- Manage third-party maintenance service providers.
- Manage soft services providers (cleaning, security, janitorial, pest control and landscaping services).
- Monitor, control and order supplies, equipment and tools as necessary.
- Prepare and administrate the maintenance budget: submit budget recommendations; monitor
expenditures; prepare cost estimates; submit justifications for equipment.
- Prepare reports periodically; weekly snag lists, pending work orders, monthly maintenance charges.
- Manage all ongoing construction and renovation projects and represent the owners in all formal
submittal sheets, letters and reports necessary for the communication with the contractors,
consultants and ID.
- Monitor the work progress and ensure that all works are performed strictly in accordance with the drawings, specifications and contract conditions.
- Review and approve all payment certificates and variation orders.
- Provide the owners with quotations from variable service and materials providers.
- Procure all materials and services required to upkeep the properties in a proper condition.
- Accompany the owners in their items selection process and provide them with my recommendations.
- Study, analyze and evaluate tender documents from a technical point of view; and ensure that
technical terms comply with the relevant standards.
- Attend pre-tender meetings; enquire, consult and coordinate with client & consultant representatives
for specifications / technical and BOQ clarifications required for tenders and proposals.
- Follow-up with the design / drafting section during tender preparation for method optimizing to
reach cost efficiency.
- Prepare project cost estimates for all systems, products and services as per bill of quantities (BOQ) and breakdown of work to materials, equipment and manpower requirements.
- Liaise with the Procurement Department to negotiate with approved vendors / suppliers and
subcontractors for various supplies / material as per project requirements.
- Finalize estimation of all direct and indirect costs and submit for top management review and approval.
- Coordinate with the General Manager for the overall risk assessment and bid decision.
- Ensure that tender documents are arranged as per requirements and submitted within deadlines.
- Provide all the necessary project clarifications / information upon project award to the Project
Manager as per the project budget; advise the Project Manager on contractual rights, remedies which has been taken into consideration during tendering.
- Advise Planning Engineers on project activities as per BOQ.
- Prepare monthly progress reports on tender wins / losses indicating reasons for review and
verification of management.
Undertake finishing works at Ashrafieh 4748 Residential Towers, Lebanon
- Price the finishing works of the project as per client requirements.
- Supervise and monitor the duties on site to ensure that the work is progressing in accordance with the plans, specifications, schedule, budget and quality standard.
- Direct, coordinate and monitor the day-to-day activities of the site supervision team.
- Ensure that all the work is performed strictly in accordance with its drawings, specifications and contract conditions.
- Prepare weekly and monthly progress reports, variation orders and payment certificates.
- Issue invoices as per approved payment certificates and follow up on collection.
- Finishing works included gypsum board false ceilings, partitioning and cornices, waterproof gypsum board false ceilings and partitioning, MDF access panels and paint to all installed works.
- Assist in technical, administrative, contractual and financial management of the project.
- Assist in the estimation for projects during the tendering phase.
- Manage a team of 6 site engineers as well as foremen, skilled technicians, semi-skilled technicians, laborers and store keepers at multiple projects (Manpower may reach hundreds at various times).
- Prepare project schedule, update and revise according to requirements, parameters and specifications.
- Plan and define work activities, prepare work schedules, assign and allocate resources and develop an acceptable budget.
- Review and approve all documents prepared by the Technical Department including shop drawings,
calculation notes, material orders and fabrication orders.
- Monitor and approve all fabricated items at the Fabrication Department.
- Request, check and approve all procured items and materials.
- Prepare all submittal sheets and reports necessary for the communication with the contractors, consultants and owners.
- Take off quantities from the drawings and other sources to prepare BOQs.
- Supervise and monitor the duties on site to ensure that the work is progressing in accordance with
the plans, specifications, schedule, budget and quality standard.
- Direct, coordinate and monitor the day-to-day activities of the site supervision team.
- Ensure that all the work is performed strictly in accordance with its drawings, specifications and
contract conditions.
- Prepare weekly and monthly progress reports, variation orders and payment certificates.
- Conduct meetings with the clients and project teams to identify possible problems that might occur during the course of construction; and implement its recommendations and corrective actions.
- Involved in all facilities maintenance and projects issues at 6 different sites containing offices, dormitories, toilets, showers, laundries, kitchens, workshops, stores, warehouses and hangars.
- Works include painting, plastering, masonry, tiling, carpentry, glazing, aluminum, forging, welding,
mechanical works (HVAC, plumbing, sanitary, RO, boilers…), electrical works (main panel boards,
distribution panel boards, ATS, UPS, lighting, cable wiring, sensors, detectors, switches…)
- Manage a team consisting of 30 employees including supervisors, foremen, skilled technicians, semiskilled technicians, laborers and store keepers.
Maintenance Responsibilities and Duties:
- Plan, prioritize, assign, supervise, review, and participate in the work of the staff.
- Establish schedules and methods for providing facility maintenance services; identify resource needs; review needs with appropriate management staff; allocate resources accordingly.
- Implement and manage the facilities maintenance program emphasizing on planning / scheduling and
preventive / predictive maintenance.
- Monitor work activities to ensure compliance with established policies and procedures.
- Follow up on complaints, investigate and recommend corrective action as necessary to resolve them.
- Prepare and administrate the facility maintenance budget; submit budget recommendations; prepare
cost estimates; submit justifications for equipment; monitor budget expenditures.
- Prepare reports periodically; weekly snag lists, pending work orders, monthly maintenance charges…
- Establish and maintain a computerized maintenance management system (CMMS) using “ORACLE” for tracking work orders, spare parts, and maintenance history of plant equipment.
- Monitor and control supplies and equipment; order supplies and tools as necessary; prepare
documents for equipment procurement; prepare specifications and contracts for contract services.
- Prepare requests for materials, requests for quotations and requests for proposals.
- Train and coordinate training in facility maintenance and safety methods, procedures, and techniques.
Projects Responsibilities and Duties:
- Direct and manage project development from beginning to end.
- Develop full-scale project plans and associated communications documents; prepare cost estimates and budget recommendations.
- Prepare designs and produce BOQs in compliance with the customers’ requirements.
- Communicate with the project’s stakeholders; team members, upper management, customers and
clients, contractors and service providers, consultant, etc.
- Identify and manage project dependencies and critical path.
- Plan and schedule project timelines and milestones using appropriate tools.
- Track project milestones and deliverables.
- Supervise projects execution whether executed by our staff or by contractors.
- Develop and deliver progress reports (Schedule and Cost), proposals, requirements, documentation
and presentations.
- Take corrective actions in cases of delay in schedule or increase in cost.
- Complete the delivery phase of the project and assess the errors for improvement.
Supervise the project works at Beirut Arab University (Bekaa Campus)
- A multimillion project located at Jdita area, with a land area of 183, 391 m2 and a total built area of 2000 m2.
- The construction works included a research center for environment and development as well as an alumni club.
- The owner was BAU, the main contractor was our office and the consultant was Dr. Said Jazairi consulting office.
Responsibilities & Duties:
- Supervise all civil works (demolishing, excavation, filling, backfilling…).
- Supervise all construction works (concrete, masonry, reinforcement steel…).
- Supervise all finishing works (tiling, painting,
- Supervise miscellaneous mechanical works (HVAC, plumbing, sanitation, water treatment…).
- Supervise miscellaneous electrical works (wiring, panel boards, fixtures…)
- Supervise landscaping and irrigation works.
- Supervise the attendance of foremen and technicians for salary payments.
- Prepare submittal sheets, letters and communication letters for our office.
Training Courses in HVAC at Central Region Office:
- Introduce the meaning of HVAC.
- Measurements of temperatures and pressures.
- Refrigeration cycle.
- HVAC systems and selection.
- Heating / Cooling load calculations.
- HVAC control.
On-Site Training in HVAC:
- Physical introduction to HVAC equipments.
- Reciprocating chillers.
- Roof top units.
- Split units.
- Air handling units.
- Fan coil units.
- Startup and operation of equipments.
- Troubleshooting problems for reciprocating compressors.
On-Site Training in Plumbing and Sanitation at Janadriya Farm:
- Physical introduction to plumbing components.
- Monitoring the main components and operation of Reverse Osmosis Plant.
- Monitoring the main components and operation of Water Treatment Plant.
- Monitoring the main components and operation of Sewage Treatment Plant.
- Commissioning of a new Reverse Osmosis Plant.
Supervise miscellaneous construction and renovation projects at Beirut Arab University (Beirut Campus)
- Business Administration Building, Facades Painting.
- Business Administration Building, Renovation of the Administration Floors.
- Business Administration Building, Renovation of Jamal Abdul Nasser Hall.
- Rafic Hariri Building, Renovation of the Science Department Laboratories.
- Rafic Hariri Building, Renovation of the Media Department Studios
Emphasis on Management
Bachelor of Engineering
Lebanese Baccalaureate