Operation Officer
DRC
مجموع سنوات الخبرة :12 years, 0 أشهر
Logistics
• Act as the focal point for the proper control and operation of all the Procurement requirements
for the DRC Iraq program in Baghdad with Line Manager.
• Responsible to ensure procurement activities are conducted in accordance to DRCs operational
handbook.
• Enhance the quality of procurement and administration throughout the project cycle.
• Contribute to budget monitoring and expenses control including compliance with minimum DRC
and donor requirements in coordination with Area Manager.
• Mainly responsible for the project logistical work which includes and not limited to:
1. Ensuring all the documentation processes are in place.
2. Daily management of the vehicle fleets.
3. Assisting in preparation of the logistical manual and procedures.
4. Maintaining the assets list.
• Reporting to the PC depending on donors’ requirements
• Responsible for obtaining all necessary administrative authorizations from the relevant
ministries and offices.
• Provide procurement support to ensure timely and effective supply to program and meet
operational needs
• Implementation of the Procurement Plan in collaboration with the various Program Managers,
Logistic Coordinator.
• Ensuring efficient and timely supply of all items,
• Implementing and Monitoring of Framework Agreements.
• Ensures regular surveys of supplier’s selection are conducted.
• Ensures all Contract payments are processed in a timely manner,
• Conducts market research as and when required,
• Provide timely procurement reports on procurement activity,
• Participate in meetings when procurement is an agenda element.
• Attends internal strategic and planning meetings.
• Daily supervision of the Karbala Warehouse staffs and casual laborers.
• Planning for future storage and monitor capacity of Karbala Warehouse.
• Monitoring of receipts, storage, loading and dispatch of goods with Logistics.
• Ensure all activities are undertaken in full compliance with donor regulations and DRC
Operations Handbook policy and procedures
• Overseeing stock control.
• Ensures DRC Suppliers comply to DRC policies and regulations.
• Ensure that good housekeeping is conducted daily, weekly and monthly.
• Maintaining DRC warehouse documentation in an orderly and systematic filing system.
• Conduct routine Stock takes of stocks and assets
• Conduct regular capacity building for staff and partners including (System orientation and how
to deal with it, preparation of procurement plan, goods quality control, basic safety for staff
and drivers)
• Producing regular Reports and statistics on a daily, weekly and monthly basis.
• Maintaining standards of health and safety, hygiene and security aspects in Karbala
Warehouse.
IT & Inventory
• Provide technical IT support to all operational and program staff located in Baghdad, and all
offices in south and central region.
• Review current IT set up and make recommendations for improvement.
• Establish a server with data sharing system and explore networking options for all offices in
South and central.
• Ensure data backup practices are being followed.
• Ensure DRC policies are respected and followed by computer users.
• conduct assessments for broken or faulty IT equipment and recommend actions.
• Organize and communicate IT equipment availability to staff.
• Manage IT equipment in inventory.
• Ensure software DRC procures is legal and adequate for the usage.
• Monitor software for DRC staff in South and Central and make recommendations for data
protection.
• Responsible for all asset management according to DRC Inventory Management Policy (update,
tagging, listing, inventory, disposing, finalizing)
• Manages technology inventory including procurement and disposal.
• Conduct physical stock checks periodically.
• Provide guidance, advice and support to procurement department for selection and installation,
use and maintenance of equipment across the following technical disciplines: Information
Technology, Communications, Energy and Electricity.
• Submit monthly report to Line Manager.
Warehousing
• Stock and asset management
• Ensure the DRC warehouse is managed according to DRC warehouse standards and records
are kept for audit
• Responsible for providing necessary support in case of discrepancies and/or poor quality in
shipments and to perform dialogue with suppliers for solutions.
• Responsible for controlling and to keep enough records of any transactions and movements of
products in the warehouse.
• Assist and support the Warehouse Management to calculate adequate warehouse space
needed for future deliveries.
• Responsible for the timely, physical & proper handling and control of receipts, movements
and outgoing deliveries,
• Daily track & trace and updating of any records related and that no goods leaves the
warehouse, or no transactions are performed without formalized pre-approval.
• Must ensure adequate space for storage of goods and proper daily management and 24hr
security of the physical warehouse.
• To inspect & receive all stores as per the PO and issue/release all stores by following DRC
Ware housing standard procedure.
• To keep all stores in traceable, countable, neat and well protected manner, Ensure the
wellbeing of the store.
• Organize, facilitate and give direction to implement and use updated warehouse documents
for all staffs.
• Update the programs on expiry of the products and ensure disposal of any deteriorated,
obsolescence and/or damaged stores by adhering the office procedure.
• Continuous update the program with stock balances maintaining and fix re-order point to
amputate any runout of vital consumable, fast moving stores like fuel, tonner, paper etc.
• To oversee and follow fast moving stores by injecting internal controlling mechanisms
particularly fuel for all motorized assets.
• Ensure 100% security of the warehouses and the commodities
• To check waybills /delivery notes against physical quantity and quality.
• To enter all goods into bin cards and daily update the bin cards and stock report.
• Organization of warehouse stocks with regards to efficiency, access, security and hygiene and
to ensure adherence to health and safety policy.
• Routine communication, coordination and planning with the relevant requesting staff /
programs regarding the order and delivery of supplies.
• To ensure goods are stored correctly with the right stacking height so that their condition is
maintained.
• To ensure common safety and security procedure and protocol pertinent to warehouse.
• Organize the loaders and ensure that materials are handled properly, prepare payment with
the agreed rate.
• Supervise and maintain simple and strong internal controlling mechanism for the movement
of stock. (warehouse distribution, destination of stock)
• Organize and keep updates of the fixed assets documents ensuring that all project assets are
well tagged, and register updated regularly
• Report on the quality report for the line supervisor that can give Smart feedback for the
supply chain of the office in general.
• Jointly responsible with the Inventory Management to ensure that all records are timely and
accurately updated take monthly inventory of the office.
• Documentation of all warehouse document in chronological transparent, auditable manner
Admin
• Maintain Office and Guesthouse (GH) contracts. Maintain a tracker for all properties including
programs and sending out reminders for payments, renewals and notice periods.
• Issue/keep files for all Admin related service contracts.
• Manage IT issues locally, seeking guidance from Project Manager and Logistics.
• Issue and file DRC letters to Government, agencies or non-governmental agencies as required.
• Conduct/follow up state/national electricity and water bills.
• Conduct/follow up on DRC/DDG’s own generators at both office and guesthouse, acquiring
monthly services where required.
• Supervise the upkeep and maintenance of DDG premises including managing any service
contracts for maintenance.
• Maintaining paperwork such as POR & PR, documentations for all the above payments.
• Assist the Project Manager in managing cleaners and guards.
• Assist the Project Manager in managing any needed accommodations for visitors and staff.
• Manage consumable store, track inventory, and make order requests for necessary items.
• To maintain the office bulletin board ensuring that office procedures and decisions are
communicated to all staff in a timely and efficient manner.
• Account for basic finances and keep a basic book keeping book/spreadsheet.
• Communicate directly with DRC/DDG’s finance manager to arrange cash advances for the
office.
• To support staff with ID cards and ensure that staff receive monthly phone credit in a timely
fashion.
• Photocopying, scanning and other office work as required to fully your duties.
• Ensure supplies are always kept at a reasonable level and add essential supplies to ensure
supplies do not run out.
• You will report directly to the Project manager and will carry out all duties assigned to you by
the Project manager.
of migration (IOM)
for Migration
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2 December 20 10
CERTIFICATE OF EMPLOYMENT
To: Whom it may concern
This is to certify that Mr. Ammar Zuhair Al Najjar worked with the International
Organization for Migrat ion (TOM) Iraq office in Baghdad for the period from 08 June
. degree in