Office Manager of General Projects Manager
SAK Trading & Contracting
Total years of experience :13 years, 10 Months
Key Responsibilities:
Managed day to day administrative aspects of the office, assisted the manager in resolving routine requests and followed up on pending issues.
Interacted with visitors, guests for understanding requirements prior to routing them to the concerned authority.
Involved in handling telephone calls, office correspondence and enquiries that were directed towards the manager.
Responsible for organizing meetings, preparing materials and maintaining minutes of various meetings.
Communicated senior management instructions or requests to concerned persons across the organizational hierarchy.
Involved in drafting of letters, reports and preparing various presentations to assist in processing business transactions.
Updated various records and official correspondences including confidential records and files to fulfill organizational and statutory requirements.
Maintained attendance record and other details of company engineers.
Key Responsibilities:
Administrative Activities
• Coordinated activities related to processing of invoices for customers and sales personnel, and maintained accuracy in financial transactions.
• Liaised with Ooredoo for placing orders for scratch cards and SIM cards, resolved administrative issues and updated promotional information.
• Updated details of customers for disbursing monthly and annual gifts and bonuses to customers and maintained excellent customer relations.
• Prepared and presented various reports regarding sales, payments outstanding, purchase and store for the senior management team to enable effective decision making.
Stores Management
• Involved in receipt and inspection of incoming materials, reconciled these with purchase orders to identify damages and discrepancies.
• Prepared and updated store records to effectively maintain inventory; followed up with vendors and suppliers to replenish stocks.
Liaison and Coordination
• Interacted with the accounts management team, stores management team and the general manager to maintain inventory and stores.
• Collaborated with the finance manager to finalize amount prior to processing sales orders.
• Followed up with concerned teams in effectively resolving customer issues and providing superior service quality.
Key Responsibilities:
• Managed day-to-day administrative aspects of the office, assisted the manager in resolving routine requests and followed up on pending issues.
• Interacted with visitors, guests for understanding requirements prior to routing them to the relevant authority.
• Handled telephone calls, office correspondence and enquiries that were directed towards the manager.
• Responsible for organizing meetings, preparing materials and maintaining minutes of meetings held.
• Communicated senior management instructions or requests to relevant personnel across the organizational hierarchy.
• Drafted letters & reports and prepared various presentations to assist in the processing of business transactions.
• Updated various records and official correspondences including confidential records and files to fulfill organizational and statutory requirements.
• Maintained attendance record and other details of company engineers.
Key Responsibilities:
• Participated in preparing Bill of Quantities for Sphinx Flow Glass project and coordinated with Italian contractor IANUA; surveyed quantity of project materials.
• Prepared and maintained various project related documents to assist in internal and external audits.
• Updated details on project progress and material components in the system.
• Maintained accuracy in invoicing by calculating extra work prior to preparation of monthly progress invoices.
• Generated and presented various reports to the senior management and clients highlighting project progress.
• Followed up with various support teams in maintaining project delivery schedules and project quality parameters.
Key Responsibilities:
• Maintained updated documents at the technical office for E-Methanex 1st project at Domiatt, Egypt for client Techint "Cimi Montube".
• Evaluated quantity of project material prior to preparation of relevant invoices.
• Monitored project progress and verified availability of material components to optimize inventory.
• Prepared and presented test package documents for conducting tests on various project features.
• Updated project status to the senior management and clients using detailed reports and presentations to enable effective decision making.
• Assisted project teams in resolving various administrative aspects of assigned projects.
Graduated From HIMC- High institute for Management and Computer With Bachelors of Administration and Information Technology Since 2006 Total Cumulative (2672) Degrees the percentage 65.17 % (Good)