American Express
Total years of experience :16 years, 9 Months
Technology Vendor and Business Management
•Managing two contractors and handling India Infrastructure related invoices, accrual, CIP and PO creation process
•Handling US infrastructure invoices and ensuring that invoices get paid on time as the invoices have very aggressive payment deadline and if it doesn’t get paid within that time there will be huge late payment penalty on Amex.
•Handling Mainframe reporting which is a very critical report which are being reviewed by senior VP level at every month end.
•Secondary check and review all CTQ points before invoice submission to payments team.
•Interaction with various Project managers who all are involved in a particular project and to ensure PO is getting released within defined SLA.
•Managing accruals for all the unpaid invoices during month end\year end and ensuring accruals are getting booked to correct account and cost center.
•Reviewing P&L post month end to ensure that accruals have been booked correctly.
•Managing accruals related to Fixed assets during year end for all the unpaid invoices related to Fixed asset,
•Interaction with various suppliers to get the quotations and work around with it to get the contract finalized.
•Uploading invoices in Ariba which can directly be paid through oracle once invoice gets approved.
•Updating payment status from different payments sources like Milli and Oracle
•Resolving multiple queries from payments team, project managers, suppliers as well as contractors on day to day basis.
•Reporting performance Metrix to payment team leaders to reflect performance of payments team post month end.
•Well versed with Ariba, Oracle, Milli
RBS (Royal Bank of Scotland)
Handling and accountable for overall End to End Purchase order generation process.
•Interaction with various suppliers to get the quotations and work around with it to get the contract finalized.
•Provides reporting of Error logs and updation of KPI Matrix, Creation & updation of Volume trackers
•Reporting & Presenting Trend analysis of volumes of PO and related requests for Q-O-Q basis and Y-O-Y basis
•Posting of GR/IR
•Preparation of chargeout reports and verification of the Cost centers which needs to be charged and allocation of each expenses in SAP.
•Review of General Ledger reports to identify the accuracy of charge out costs.
•Creation of Expense and Asset purchase order
•Checking and releasing final Purchase orders.
•Well versed with in house systems like SAP, CITRIX, etc
Booking Intercompany charges, raising invoices & clearing of those charges. Responsible for conducting a Baseline / customer survey to understand customer expectations and establishing benchmarks
•Reconciliation of advance & forward balances with overall funding of the projects and reporting of variances if any.
•Ensuring Proper GL close for every month end by recognizing revenue and processing for Accrual entries.
•Analyzing Client Contracts i.e. MCA & ASA as per SOX Compliance & US GAAP
•Analyzing the process slowdowns by applying Six sigma methodologies like Fishbone analysis etc.
•Handling the various client portfolios, recognizing revenue as per the SOX guidelines.
•Billing of the invoices to the Client through Proper Invoice Allocations
•Preparation of Invoices, tracking of advance balances and proper documentation.
Professional Projects
Elimination of additional extra effort and time saving
As per old process we used to get the invoices in excel format from the vendors and after receiving these excel invoices from vendors, we used to convert the excel version of the invoices into PDF before sending those invoices to Account Payable team for releasing the payment. We relooked at the process and identified the opportunity to remove the extra effort of converting these excels into PDF and got in touch with all the vendors and asked to directly provide PDF invoice copies. This has successfully been implemented which has reduced the manual effort and total annual time saving of 74 hours Annually
Number of approval mail reduction:
We have reduced the number of approval e-mails those were being send to the authorized signatories. As per the earlier process, we used to send vendor wise and market wise approval mails to the authorized signatory, so if there are three vendor for same market then there used to be three different email getting generated and authorized signatory has to approve those three mails separately. However now we have customized the process and we send only market wise approval emails (irrespective of vendor) to the authorized signatory and they can provide approval in single mail for multiple vendors.
With the approval email process change manual effort reduced and total time saving of 20 hours annually.
Reducing the number of hand offs from Contract management to Billing.
An in depth process analysis of laying down each step from start: Receiving Contract, review contracts, Set it up in system, Approval flow (manager’s approval & Review), Review from Contract Analysts, Recognizing revenue & Invoicing.
Eliminating the Non value added steps like number of reviews to reduce the overall TAT and provide best customer service & experience.
Automation of MIS reports
Proactively supported in reducing the preparation of MIS files & Dashboards being presented to senior management & Customers with the help of Excel & Six sigma tools like Fish Bone analysis
Closely worked with CA to help in monthly closing and reporting of P&L and balance sheet.
•Booking of daily expense entries
•Booking of day to day sell and purchase entries in tally
•Keeping records of assets
•Reporting of financials to higher leadership.
Diploma in Management accounting
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