Main role: Senior Personal Assistant. Supportive function: Coordinator for HR & Recruitment
National Bank of Abu Dhabi
مجموع سنوات الخبرة :23 years, 2 أشهر
Duties & Responsibilities as Senior Personal Assistant:
Undertakes all detailed secretarial work of Executive / Senior Manager to effectively help him/her discharge duties efficiently and follow-up outstanding issues to ensure smooth functioning of the department;
Maintains the Executive / Senior Manager’s daily appointments and e-mail management, follow up on items as appropriate;
Initiates and handles general business correspondence e.g. emails, letters, reports, legal documentation, faxes, memos;
Diarizes and follows-up on matters under the responsibility of Executive / Senior Manager so that timely action is taken and all interested parties are aware and updated with progress;
Manages strong working relationship with all areas within the wider NBAD under the responsibility of Executive / Senior Manager so that department has excellent working relationships and is able to drive forward items for the benefit of the business and clients;
Takes minutes of various meeting when required by Executive / Senior Manager;
Acts as the interface to the Executive / Senior Manager and primary point of contact for internal staff and other department heads e.g. NBAD Chief Executive, NBAD General Managers and their Assistants and external clients as required;
Organizes flight, hotel, transportation, plan travel itineraries for overseas and local business trips for the Executive / Senior Manager
Duties & Responsibilities as Division Coordinator for HR & Recruitment:
Human Resources:
Acts as the primary point of contact between HR and the Division for staff related matters such as trainings/seminars, leave application tracking, vacation schedules, medical insurance, staff attendance, etc.
Assists HR in the implementation of employee recognition programs within the Division.
Listening to HR-related issues and concerns of staff and bringing these concerns to Division Head/ HR Managers.
Ensure employees’ adherence to related regulations and laws.
Recruitment:
Assists the hiring department in scouting for job candidates (UAE nationals and expats) for permanent and part-time positions.
Advertise the position on the Bank’s career portal, and on other advertising platforms and with approved headhunters.
Assists the hiring department in updating job descriptions.
Assists the hiring department in the selection process of candidates for interviews by conducting pre-screening interviews over the phone, reviewing the applicant’s testimonials and certificates, and scheduling the interviews with hiring departments.
Forwards the papers of successful candidates to Human Resources for processing of application.
Ensures that new employees receive all relevant starter documentation and that new employees personal file are created.
Duties & Responsibilities as Support Staff to Property Management:
Assists in the preparation of lease agreements, contracts, and other legal documents.
Compiles PDC’s and forward the same to Finance Department on a daily basis.
Inputs information of tenants & clients in a database for record & reference purposes.
Refers inquiries, feedbacks, complaints, etc. received from Landlords and from existing/prospective tenants to concerned department/manager for necessary action.
Coordinates inspection and completion of repairs of the property.
Position: Executive Secretary to General Manager
Basic Tasks & Responsibilities:
Administrative organization of the Executive Office including set-up and maintenance of effective filing system.
General Manager correspondence and organization/update of diary.
Planning and organization of business trips.
Follow-up of pending items and projects.
Mail distribution.
Guest Handling & Internal Co-ordination:
Guests - Reservations, VIP Treatment, Prizes, Complaints, Donations.
Assembling and distribution of Manager’s Monthly Report.
Executive / Management Team Meetings
Employee Awards and Hotel Reservations
Position: Public Relations Executive (from December 1993 to 2005)
Responsibilities:
Handles correspondence related to public relations.
Assists the Rooms and F&B departments in their various promotions.
Writes/issues press releases or obtains coverage for the hotel.
Publicizes hotel activities e.g. refurbishments, new packages/services, and food and beverage related promotions.
Maintains contacts with local journalists/editors and other representatives of the media. These contacts are provided with news about hotel activities.
Maintains a file of the press releases, advertisement clippings and all PR related correspondence