Administrative Officer
Abu Dhabi University
Total des années d'expérience :24 years, 9 Mois
Constant direct communication with the Executive Team of the organization and its entire entities
Handling and safe keeping confidential files such as Executive Orders, Approved Policies and Procedures, top confidential minutes of meetings, memorandum of understanding, service level agreement, and other high level confidential reports and documentations.
Attend and taking minutes of management and senior leaders meetings
In-charge to follow up on actions items assigned by the Chairman of the Executive Board to its directors, VP’s and the rest of senior leader team ensuring that deadlines are met and operational process of the organization is secured and in order.
Manage document flows and archive
Quality assurance for documentation and filling
Implementation and execution of an online document control software (SharePoint)
Manage minor to major correspondence
Consistent initiative proposals to improve and maintain systematic organization
PA TO GENERAL MANAGER / CUM HR AND TRAINING EXECUTIVE
AL MANZEL HOTEL Management Holding
August 2007 - December 2009
* Directly reporting to the General Manager and Managing Director
* Perform works according to high secretarial standard and directives from the General Manager
* Organizing appointments, receiving visitors, receiving telephones and relaying messages
* Organize global travel arrangements (air ticket, accommodation, transportation and other related itineraries), follow up and prepares invitation and organize GM and VIP functions.
* Compose variety of materials such letters, memorandums, reports, faxes, statements and other correspondence while maintaining standard speed and accuracy
* Receive incoming emails, post mails, attaches references and relaying to all concerned parties
* Establish and maintain comprehensive filling system including official and top confidential legal documents
* Attends executive officers meetings and other strategic meetings.
* Producing and distributing minutes of meeting. Follow action list noted from minutes of meetings and ensure deadlines are met.
HR & Training Executive Role
* Initialize all HR forms, strategies, manuals, procedures, techniques, SOP's and job descriptions
* Initialize organizational charts and HR and training system
* Maintain and update entire company policies and standard operating procedure
* Maintain R201 files of all management team
* Directs HR department for wages and salary administration, employee relations and recruitment procedures
* Monitoring visa and labor procedures coordinated though the PRO
* Documentation of all expats employees. Keeping data base updated for payroll and record purposes
* Conducts departmental, minor to major trainings based on the updated manual
* Conducts minor to major training related to hotel operation and other related skills as required
* Staff counseling and advise and manning budgets
EXECUTIVE ASSISTANT / ADMINISTRATIVE SUPERVISOR
PETROMAL LLC (Oil and Gas Investment Company)
Founder: Emirates International Investment Company (EIIC)
June 2006 - August 2007
* Directly reporting to the CEO
* Organize CEO's busy diary, arrange meetings, conference and other VIP events
* Arrange complex global travel itineraries, accommodation, visa and transportation
* Handles minor and major correspondence
* Compile and update management/ project report for the CEO periodically
* Assist CEO in logistic and personal organization issues
* Welcome external and internal guests and act as the first point of contact for queries and build up professional relationship with clients.
EVENTS SECRETARY/Promoted to SECRETARY TO DOSM
Le Meridien (5 Star International Hotel)
December 2003 - June 2006
Events Secretary Role: * Arrange and organize proposal for large and VIP function / supervise meetings, events and other functions
* Coordinates with related department and ensure accuracy and satisfaction towards clients
* Responsible to all clients database/ banquet revenue reports and other related documentations
Secretary to DOSM Role: * Organize Director's busy diary including appointments, travel, meetings and conferences
* Meeting clients on behalf of the DOSM
* Coordinate and control department activities, functions sheets distribution and meetings
* Organize incoming and outgoing email including responding on behalf of the DOSM
* Prepare minor to major internal and external correspondence
* Takes minutes of meetings / systematic filling and general administration
SECRETARY/CUM RECEPTIONIST
ABU DHABI LADIES CLUB (Under Hilton Hotel Global Management)
September 2001 - December 2003
* Reports to Personnel and Administration Director
* In-charge of all business telephone calls and enquiry
* Preparing business correspondence and all general administrations
* Authorized personnel to check incoming and outgoing emails including responding on behalf of the director
* Takes and prepare minutes of meetings
* Organize director's appointments, travels and hotel bookings
SENIOR SECRETARY
SEIKO-EPSON PRECISION INCORPORATION - PHILIPPINES BRANCH
Technical and Mechanical Engineering Department
May 2000-September 2001
* Reports to Engineering Director
* Organize Director's appointments, meetings, conference and travel
* Responsible for all office business correspondence and administration including data encoding
* In-charge for weekly and monthly balance report of stock product/parts code to conduct comparison to the warehouse and purchasing data
* Updating technical notices and engineering to be transmitted to main office - Japan
* Responsible in handling incoming and outgoing email including responding on behalf of the director
ACCOUNTS SECRETARY
SEIKO-EPSON PRECISION INCORPORATION - PHILIPPINES BRANCH
Finance Department
December 1999 - May 2000
* Reports to Credit Manager
* Updating payable and paid accounts using BPCS software (Business Planning Control System)
* Receiving invoices from warehouse and logistic department to be updated and input in the control system
* In-charge for issuing collectibles cheque and preparing receiving voucher for the collector
* Preparing daily balance report of the payable and paid accounts using access program
SECRETARY TO HR MANAGER - Practicum
Mitsubishi Auto - Philippine Branch
Human Resources Department
November 1998 - February 1999
* Handling general administration of the department such as keeping record of the employees, handling overtimes, sick and leave applications
* Preparing business correspondence and reports including organizing manager's appointments
* Assisting HR Manager for any clerical tasks and general administration
Education Achievement: OFFICE MANAGEMENT VYP-MSC Computer College Laguna Philippines March 1999