Admin Assistant
Emirates Neon Group
مجموع سنوات الخبرة :22 years, 11 أشهر
Creating and updating of vendor and media wise summary sheets.
Submitting Monthly Dashboard and ensure to meet the deadlines.
Coordination with Drivers ensuring pending sites are monitored and deadlines are met.
Ensure that Monitoring checklist of drivers, Monitoring Competitor Sheets, and Competitor
Database is updated accordingly.
Conduct trainings for new staff; creating Log in account for drivers.
Maintain and update the Emirates Neon Group Mapping Sites, by registering of new sites, new competitor sites and uploading competitor campaign.
Prepare PowerPoint presentation as per requirements and compile as per instructions
by Sales Executive, GCEO or Operations Manager.
Monitor and update competitor campaigns thru Online Aggregated Analytics Portal.
Ensure data gathering, hyperlinking and cross checking of data inputs are coordinated to the concern personnel.
Assist Sales Executives for additional contents required for presentations (campaign pictures,
site coordinates and map)
Uploading of LED Artworks / digital content onto ENG outdoor digital billboards, ensuring the approved is followed accordingly.
Ensure all data entered in relevant excel spreadsheet and uploaded in OneDrive are correct
and accurate.
Perform tasks as instructed by Operations Manager to ensure workload remains constant and assistance is provided to team members as and when needed.
Directly reporting to the Managing Director and Executive Director, maintained executive appointments, scheduling meetings, arranging conferences and teleconferences.
Read and route incoming mail and fax, Keep records and distribute minutes of meetings.
Prepared reports, notes, correspondence, and response to correspondence on a routine basis.
Managed administrative activities and disseminating information to staff.
Actively follow up and coordinate weekly update on each department progress report.
Checked and monitored all incoming mails and take necessary response or forward email to appropriate recipient.
Answered phone calls without delay for the direct inquiries and or for the appointment with the Managing Director and Executive Director.
Properly maintained the cleanliness of the Front Desk area and welcomed guests/ clients.
Instructed Office Boy to maintain the cleanliness of the entire office, and served tea or coffee on each guests/clients.
Handled incoming and outgoing correspondence, including mail, email, faxes.
Managed the front desk area and maintained a neat and well organized including greeting visitors, responding to telephone and in-person requests for information.
Planned travel arrangements for executives and staffs.
Posted and promoted company's services and promotions on social media websites and created business cards, leaflets for marketing purposes.
Received cash or check payments by the customers and prepared cash receipts, invoices, LPO and Quotation.
Managed payroll, accounts payable, receivable, expenses, and created weekly and monthly reports and presentations.
Assessed and trained employees to develop a high performing team and to cross- functional operations.
Coordinated closely with quality control regarding products awaiting dispositions.
Supervised production schedules, production quality and on time delivery to meet the
100% target per shift and managed 400 production employees.
Reviewed production orders, schedules, delivery dates and inventory levels to determine product availability.
Developed and maintained strong and clear communication and rapport with plant personnel.
Implemented root cause and corrective actions to remove production constraints and improve product quality.
Performed daily and monthly inventory and prepared report for the variances.
Participated in various sales activities and various incentives program to support and achieve the target daily and monthly sales goal.
Answered incoming telephone calls with professional and knowledgeable responses.
Tracked down customer orders and ensured the prompt delivery of the products.
Performed monthly inventory and submitted report, organized stocks per product and monitor the storage area.
Managed wide variety of customer service and administrative tasks to resolve customer issues quickly and efficiently.
Handled follow-up calls to confirm orders, delivery dates, and payment collections by
cash or checks and pending accounts for payments.
Generated sales and inventory reports in Excel with data from a variety of sources, maintaining a 100% accuracy rate.
Answered telephone inquiries and courteously assisted inquiries, attend to visitors and assist other staff in the organization with their inquiries.
Maintained all confidential documents and hard copy filing system.
Sorted and distributed incoming mail to areas and staff within the department and dispatch outgoing mail to other department.
Dispersed incoming mail to correct recipients throughout the office.
Performed different administrative, secretarial and clerical functions.
Supplied key cards and building access to employees and visitors.
Conducted Quality Audit and reported to the concerned owner for the corrective and preventive actions, ensure that the quality meet the standard and no deviation.
Provided support to Quality & Reliability Engineering and Product Engineering if there is new product evaluation
Checked all the documents if updated on electronic filing systems.
Responsible for maintaining hard copy information, issuing and distributing controlled copies of information.