Accounts Executive
Emirates Logistics LLC
مجموع سنوات الخبرة :12 years, 1 أشهر
RESPONSIBILITIES :
Ensure that company's accounting records are prepared and updated accurately and in a timely manner and monitoring fund position
Issuing receipt for cheque, cash and bank transfers received
Providing LPO approval for shipping lines with the co-ordination of pricing department
Preparing and issuing LPO to suppliers, booking supplier invoices once received and reconciling statements and passing it for payment
Verifying the FAC amount with the Job profit margin and process the payment once approved by the management
Monitoring inter branch collection process and keeping track of their daily cash flow
Verifying the Cash requisitions from various departments and booking petty cash vouchers relating to Jobs and Office expenses
Handling the Transporter SOA and processing the payment on monthly basis as per company policy
Booking invoices received from PRO and arranging payment as advised by Finance Manager
Communicating with all Liners and reconciling their statements to settle all dues on time
Assisting back office accounts team in India
Processing of leave advance salary and final settlement of employees
Have handled entire accounting duties for Sharjah branch for 2½ years which include:
¨ Generating delivery order and issuing of Cheque and Cash receipt, after receiving the same from the customer
¨ Ensure timely invoicing is done to the clients so Jobs are closed on time as per company policy
¨ Handling Receivables for Sharjah branch and assisting Senior Accountant in Payables
¨ Managing daily petty cash requirements for Sharjah office
¨ Coordinating with the Sales and SCOs for the customer payments
¨ Preparing and issuing LPO for travel trips of staff for annual and business related
RESPONSIBILITIES :
IMPORT
¨ Obtaining charges and cargo release details from agents and shipping lines after receiving the documents
¨ Following up with shipping lines on arrival of the cargo
¨ Preparing job orders to collect NOC from shipping lines
¨ Uploading to Customs so that the Delivery Order can be collected by the customer and informing the customers about the same
¨ Ensuring all necessary paperwork is complete and legally acceptable to Customs to allow clearance and entry into the country
EXPORT
¨ Arranging quote from Shipping Line and sending the quote to customer and follow up with the customer to get the booking
¨ Arranging release from shipping line
¨ Forwarding the release to transporter and arranging transportation for export loading
¨ Sending load list and B/L instructions to various shipping line. Also, preparing of Export B/L through Online (Master B/L & House B/L) and forwarding to customer and follow up
¨ Preparing Invoices and forward the final documents to the customers for checking
¨ Ensuring payment receipt before releasing the documents to avoid fines and demurrage charges
RESPONSIBILITIES :
Proactive Tracking and Tracing shipments
Maintaining client and market information and using automated accounting systems for data input and to obtain report
Preparing reports of the shipments delivered and undelivered and sending to the customer as per their requirement
Reconciliation of supplier statements and passing it for payment
Preparing Invoices and assisting to get payments from the Customer on time, that is within the credit limits allotted to the customer
Handling petty cash and maintaining record of daily expenses in Tally
Assisted In carrying out Company’s internal audit
Attending phone calls and updating telephone directory regularly
Handling Customer Inquiries and directing them accordingly
Drafting and typing letters
Handling stationery stock
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Computer