Business Support
United Nations World Food Programme (WFP)
Total des années d'expérience :21 years, 11 Mois
Conversant with major institutional donor’s emergency programmes regulations amongst others USAID, DFID, ECHO, UNWFP, UNICEF, UNFPA, UNWomen and UNDP.
•Experience in managing and coordinating Logistics for Pharmaceuticals for Global Fund Programmes, Emergency Food Aid, Schools Feeing, Food for Assets, Non- Food Items (NFIs) Distributions, Cash transfers (e-transfers (card system & mobile money), direct cash distribution & voucher system), Emergency Floods response, Cholera response, WASH, Education, Child Protection, Child Rights Governance and Health & Nutrition programs.
•Experience in carrying out logistics assessments and market surveys.
• Coordinating the implementation of the joint programme between WFP and the Government of Zimbabwe on the Social welfare programme for distributing food commodities to the need across the country.
• Monitoring and coordinating transports loading at GMBs depots for the joint implementation programme between WFP and the Government of Zimbabwe.
• Giving feedback to all stakeholders on the progress and challenges encountered during the joint implementation of the programme for smooth running of the programme.
• Closely monitoring the movements of commodities by each TP and maintaining accurate data on dispatch status of distribution cycles and analysis of the data thereof, ensuring that the data is readily available and accurate.
• Identify and report on inconsistencies on the dispatch status reports, identify slow uplifts/dispatches, suspension of uplifts or dispatches etc.; Report the inconsistencies or delays when noticed to the immediate supervisor for further follow up.
• Monitoring and coordinating transports loading at GMBs depots for the joint implementation programme. Maintaining the report and sharing it with the logistics team. Preparation of monthly Dispatch Tables for Transshipment Points (TPs) as per WFP approved Food Release Notes (FRNs), once the FRNs have been received from CO Programme Unit.
Obligations and duties
•Coordinating the implementation of the joint programme between WFP and the Government of Zimbabwe on the Social welfare programme for distributing food commodities to the need across the country.
•Monitoring and coordinating transports loading at GMBs depots for the joint implementation programme between WFP and the Government of Zimbabwe.
•Giving feedback to all stakeholders on the progress and challenges encountered during the joint implementation of the programme for smooth running of the programme.
•Closely monitoring the movements of commodities by each TP and maintaining accurate data on dispatch status of distribution cycles and analysis of the data thereof, ensuring that the data is readily available and accurate.
•Identify and report on inconsistencies on the dispatch status reports, identify slow uplifts/dispatches, suspension of uplifts or dispatches etc.; Report the inconsistencies or delays when noticed to the immediate supervisor for further follow up.
•Monitoring and coordinating transports loading at GMBs depots for the joint implementation programme. Maintaining the report and sharing it with the logistics team. Preparation of monthly Dispatch Tables for Transshipment Points (TPs) as per WFP approved Food Release Notes (FRNs), once the FRNs have been received from CO Programme Unit.
Commodity Tracking Systems Officer Save the Children (International-Zimbabwe October 2012 - January 2013
•Produce monthly EDP management fees invoice and secondary transporters invoices i.e. compiling transporters invoices, ensuring distances, tonnage received at distribution points, and transport rates applied for payment are correct.
•Produce monthly explanatory notes for both EDP management and secondary transporters.
•Ensuring that Save the children (UK) invoices for submission to World Food Programme (WFP) for distributions made are correctly attached with relevant supporting documents.
•Collection and management of information and subsequent dissemination to the relevant recipients.
•Responsible for reporting to the donor for commodity accountability and ensure that all commodities are dispatched within each reporting period, while keeping track of stock movement to ensure that released qualities are received at food distribution points.
•Conducting random spot checks and monthly physical stock counts and audits of warehouse records to ensure that there are no discrepancies between the physical count results, inventory ledgers and any other records.
•Maintain a clear paper trail for all the commodity transactions from WFP to the warehouse, to the distribution points and finally to the beneficiaries.
•Report to the District Coordinator and Logistics Officer on the daily, weekly and monthly commodity movements.
•Record all warehouse losses, transit losses and reconstitutions.
•Collecting and entering warehouse data (receipts and dispatches) as per GRNs and Waybill on the data sheet and total inventory management system (TIM)
•Tracking of shipping instructions from TPs to FDPs.
•Pipeline analysis and forecast on warehouse balances and receipts.
Obligations and duties
•Conducting the food distribution to the need and monitoring the register for the beneficial and access if they have born-fired beneficial they have benefited from the programme.
•Assisting in the analyses of data submitted and identify areas for correction to ensure data integrity and accuracy.
•Assist in the creation and maintenance of queries and reporting tools for extracting reports from datasheets.
•Assist in verification and processing of invoices prior to submission to WFP Sub Office LogisticsManagement of all program logistics; develop/implement the country logistics policies, systems and procedures for the management of the supply chain, including procurement, transport and distribution, warehousing and stock management, and for the management of vehicle fleet, communication systems, and assets and ensure compliance with donor rules.
•Manage the tracking of all supplies, equipment, and materials in transit, through its receipt, storage, and onward distribution.
•Produce monthly and quarterly consolidated sub office logistics reports for the management. I.e. the Warehouse & asset report, Food Aid Data Analysis report, and logistics narrative report.
•Manage and share pipeline and supply chain information, ensuring that program staffs are well-informed and well-prepared for incoming goods and materiel. Ensure timely reporting on stock status, to help program staff with planning of stock replenishment.
•In collaboration with program teams, coordinate all field based logistics in support of active programming, including supply chains, and vehicle movements.
•Oversee the provision, quality and compliance of warehousing, asset and inventory management to meet program needs, eliminate losses and inform accurate and timely reporting.
Warehouse Supervisor Save the Children
Obligations and duties
•Ensuring good housekeeping and pest control.
•Planning the space and layout before the arrival of commodities.
•Receiving and dispatching commodities using the approved documentation.
•Capturing data of daily receipts and dispatches of WFP food and non-food commodities in the CP data sheet and monitor the correct use of ration sizes and quantities as per Order Issue Instruction/approved requisition and the approved distribution plan.
•Supervise the loading and offloading of commodities including the inspection of the commodities.
•Good management of the stack layout.
•Managing stocks and stock taking using the appropriate tools such as bin cards and stock ledger.
•Warehouse security including security of warehouse personnel. Oversee the provision, quality and compliance of warehousing, asset and inventory management to meet program needs, eliminate losses and inform accurate and timely reporting.
•Ensuring availability of adequate warehouse equipment and stationery for use in the warehouse.
•Liaising with the
Obligations and duties
•Dispatching stocks as requested on the local order /internal stores request by the officer.
•Refueling of vehicles
•Preparing waybills and sending the stocks to the right location.
•Ensuring that all goods received are in good order.
•Ensuring the security of stores /warehouse with the security guards.
•Entering the consignment into the stock sheet.
•Requesting of stocks when stock levels have reached minimum levels.
•Compiling stock figures.
•Supervising loading and off-loading of stocks into and out of the truck.
•Liaising with logistics officer regarding the stocks required from each ward.
•Give feed back to the
Manage the coordination of security issues at field offices level.
•Fuel and Fleet administration, i.e. Prepare monthly reports on vehicle utilization, vehicle service schedules, driver allocation, fuel utilization and travel allocations. Oversee all logistics matters relating to vehicle and motorcycle transport and fuel management, to ensure that vehicles are insured, managed correctly, being driven safely, maintained appropriately, damages are reported, and ensure that vehicle equipment (tools, communications, etc.) are complete and serviceable; and that usage of fuel is correctly managed, logged and recorded. Contract administration - responsible for leading the negotiations, drafting, refining and renewing service contracts and framework agreements (FWA) for the procurement of goods and services.
•Responsible for security management in line with Save the Children guidelines and procedures.
•Oversee all logistics matters relating to vehicle and motorcycle transport and fuel management, to ensure that vehicles are insured, managed correctly, being driven safely, maintained appropriately, damages are reported, and ensure that vehicle equipment (tools, communications, etc.) are complete and serviceable; and that usage of fuel is correctly managed, logged and recorded.
•Participate in partner assessments, kick-off grant workshops, and reviews and monitoring of partners’ routines & guidelines, systems, plans and documentation.
•Asset and Property management.
•Organize and coordinate events or training workshops, arrange appointments, meetings, and travel and accommodation bookings for staff or visitors coming to the field office.
•Provide general office administration and programmes support as well as ensuring compliance to organizational policies, systems and procedures by all staff.
•Cash management, i.e. managing the petty cash and cash disbursements for the Zambezi Valley districts.
•Field Office Financial management - maintain the accounting books and records of the field office and produce monthly reports.
•Conducting regular and ad hoc financial compliance monitoring visits to partners or sub-grantees, auditing and checking on reporting and documentation efficacy and completeness.
Characterizing the resulting metal complexes using various physical methods.
•Take the lead in acquiring information required to complete monitoring baseline and design the evaluation framework.
•Assess of the needs of data management, indicators and impacts for result based monitoring and evaluation systems, including for the integration of gender indicators.
•Collecting information using PRA methodology
•Mapping Food Zone for Zambezi Valley
•Perform other related duties as required.
courses: Certified European Logistician Master Level (EMLog) 2018 Chartered Institute of Logistics & Transport –
courses: Certified European Logistician Master Level (EMLog) 2018 Chartered Institute of Logistics & Transport –
– CILT (