Admin Support
JOHNSON CONTROLS INC.
Total des années d'expérience :18 years, 1 Mois
Reports directly to Operations Manager and has dotted line to Procurement.
Ensure that highest quality products which conform to customer requirements
and specifications are purchased at the best competitive price and delivered /
received in timely manner
Negotiate prices with vendors to the best interest of the company
Prepares Purchase order both Local and International for YMPC (Chiller Module
Fabrication & Air Handling Units), Sales Order entry using ISCALA ERP system
Follow up delivery and monitors order through PO tracker
Receiving Invoices from vendors making sure that invoice corresponds as per the
issued Purchase orders and forward to accounts for payments.
Maintaining excel file for Invoices and keeping a record for project billing
purpose
Outsource new suppliers for different commodities, maintain supplier database
and track vendor performance to evaluate the best suppliers with respect to
delivery performance, pricing and quality of materials supplied
Mediate between the company and JAFZA Authorities for Operation Fitness
Certificate renewals Visa processing Lease amendments & lease renewals
Prepares monthly overtime sheet for payroll.
Angelou Esberto
Act as a first line contact for the Facilities department for all internal and
external customers/contractors
Issuing work orders and Procurement requisitions through FMP system
Manage the issuing of security passes to staff and contractors
Initiate, implement, and manage the maintenance strategies based on
best practices in the industry, with an emphasis on planning/scheduling
preventative/reactive maintenance in coordination with Technical team.
Respond to urgent maintenance calls and participate in the creation of
emergency preparedness plans.
Applying for required environmental permits
Establish and maintain a computerized maintenance management
system for tracking work orders, and maintenance history of equipment
Communicate daily with supply vendors and update company
executives regularly.
Manages a team of outsourced maintenance contractors and ensures
that maintenance contractors are adequately trained, equipped, and
motivated so that the maintenance program can be accomplished in a
safe, timely, and cost‐effective manner
Negotiate a cost neutral continuation contract with key maintenance
partners, widen the pool of outsourced contractors as a continuing effort
to improve the quality of service offered and also develop a relationship
with all existing maintenance partners, both individually and as a group,
to ensure good two‐way communication concerning maintenance issues
Track, analyze and improve key maintenance parameters such as asset
utilization, maintenance cost, schedule compliance, etc.
Communicate and liaise directly with the operations departments to
coordinate maintenance and repair work and ensure a quick turn around
and return of repairs for smooth functioning of each station
Be available to initiate emergency maintenance work outside of normal
working hours, as required for: full power failure, evacuation fire system
re‐set and / or failure of mechanical systems
Carry out holistic portfolio survey to assess units for remedial maintenance,
supervise refurbishment / mini project works and prepare reports as
requested
Meet vendors/contractors for requirements and negotiations
Prepares and releases purchase orders required for the job order
Process invoices, and produce reports for all the budgets and liaising
closely with the Finance Department and Financial Controller for the
Operations Department.
Handles administration jobs such as Leaves, Payroll, certificate requests
and employee accommodation.
Liaise with JAFZA Authorities for Visa processing and approvals as and when
required.
Angelou Esberto
Mediate between the company and JAFZA Authorities for renewals of
certificates and Visa processing Lease amendments & lease renewals etc..
Ensure that the factory labor time sheets are collected on time and entered into
system using ISCALA.
Prepares monthly overtime sheet for payroll.
Certified Internal Auditor conforming to ISO 14001:2004 and OHSAS 18001:2007.
Maintaining and filing of documents such as Time sheets, Leave details, passport
copies, and labor card copies, Factory agreements & certifications.
Process Invoice and ensuring are duly signed by the Plant manager as per the
issued Purchase orders and forward to accounts for payments.
Petty cash custodian, Expense reporting.
Interacts and communicates with Manufacturing Supervisor and stores for
factory related requirements.
Coordinates with the Facilities Management for Labor Camp and factory
requirements
Coordinates and negotiates with the suppliers for Factory contracts and
agreements, saves $3k in a year applying my negotiation skills.
Implemented Factory & Labor Camp rules and regulations according to
Company’s Policy and Environment Health and Safety requirements.
Health & Safety officer, Emergency coordinator, improve Safety related incidents
assist with vendor selections and bid
evaluations.
Receives material requirements from different Department and coordinates with
the Department Heads and the Management.
Identifies reliable sources of supply.
Process all Purchase Order after reviewing the old orders for Stores, Maintenance
& Engineering departments in ERP system.
Knowledge of L/C registers.
Organize business itineraries, travel arrangement & hotel bookings.
Monitors delivery of materials and coordinates with the production if necessary.
Monitoring price increases and communicating changes as necessary.
Maintaining relationships with existing suppliers while seeking new ones.
Assist buyers on special projects focused on cost reduction initiatives and process
improvement.
Update the procurement database for additions / deletions in supplier base.
Performs clerical tasks such as typing, filing and sending facsimile