Deputy Executive Director & Grants Manager
The Legal Agenda
Total des années d'expérience :12 years, 7 Mois
Programs and Grants Management:
Lead on the development of project proposals, concept notes, action plans and budgets
Design, launch and monitor the use of monitoring, evaluation and learning tools
Collaborate with the M&E team to analyze collected data and draft proposals based on findings
Participate in conducting needs assessments and situational analyses to inform programs strategies
Prepare midterm, annual and end of project narrative reports and review financial reports
Guide the allocation of expenses among project budgets
Coordinate effectively with donors, as well as local, regional, and international partners.
Actively participate in the management and implementation of diverse programs and projects in the Global South.
Administration and Finance:
Lead the development and implementation of the organization's strategy and plans.
Develop and ensure the implementation of Standard Operating Procedures (SOPs), internal policies, and procedures.
Implement and consolidate best practices and processes within the organization.
Standardize HQ processes across all departments and services at organization branches.
Ensure strict adherence to internal financial policies and donor requirements.
Maintain overall budget control in close coordination with finance officers.
Prepare annual budgets and financial reports and present them to the Board of Directors.
Lead donor audit, external evaluation processes, and organizational assessments.
Develop Terms of Reference (TORs) for individual and supplier contracts, review deliverables, and ensure timely payment processing.
Ensure the organization's representation before authorities, compliance with rules and regulations, and adherence to legal and fiscal deadlines.
Human Resources Managements:
Define job positions for recruitment, manage the recruitment process, extend job offers, and conduct staff inductions for new team members.
Play a vital role in preparing and implementing capacity development plans, including internal capacity-building activities such as training workshops, and discussion sessions.
Supervise finance and administration managers, set objectives, monitor performance, and ensure coordinated approaches to support functions.
Contribute to developing and strengthening the skills, abilities, and knowledge of the programs and grants teams, and provide day-to-day guidance and support.
Establish and implement a performance management system for all staff, actively participate in performance appraisal sessions and submit annual evaluation reports to the Board of Directors.
Enhance Kiron's external representation by forging strategic partnerships, expanding networks, and scaling existing collaborations. Lead fundraising efforts for Kiron Lebanon by cultivating donor relationships, crafting proposals, and securing grants. Ensure compliance with legal and fiscal regulations, as well as governance standards, in coordination with the Operations & Finance Officer. Provide regular updates and reports to the Kiron Lebanon Board on financial, strategic, and operational matters. Foster communication and collaboration with the Berlin headquarters and the Jordan office to facilitate joint projects and partnerships. Oversee team management, ensuring effective communication, teamwork, and alignment with organizational objectives. Act as the primary liaison with DAFI project partners and funders (SDA and UNHCR), ensuring alignment with Kiron's overall strategy.
• Lead the management and implementation of all mental health and psychosocial projects at Restart Beirut.
• Monitor the use and completion of monitoring, evaluation and learning tools
• Work with the M&E team to analyse collected data and propose projects’ amendments based on the findings
• Prepare midterm, annual and end of project narrative reports
• Participate in developing and implementing SOPs, internal policies and procedures
• Implement and consolidate the best practices and processes within Restart Beirut
• Standardize HQ processes across all departments and services at Restart Beirut
• Ensure adherence to the internal financial policies and donors’ requirements
• Coordinate with the project coordinators and heads of teams, and provide support when needed
• Coordinate with donors and local, regional and international partners
• In coordination with the regional director, support the Country Directors for the planning and evaluation of JRS projects within the region;
• Review project proposals, budgets and reports according to JRS standards (project proposals/reports) and ensure timely reply to donor-related requirements (funding proposals/ reports);
• Contribute to keeping track of projects undertaken in the region;
• Train and update Project Directors and coordinators in project proposal writing, reporting, management and evaluation according to JRS standards and guidelines;
• Ensure that regular assessments are conducted, analyse the needs of the refugees and suggest new initiatives to the Regional Director and Country Directors;
• Coordinate with the M&E officers, Country Directors and Project Directors for project evaluations;
• Ensure JRS applies the conditions and standards documented in the JRS Exit Strategies Guidelines.
• Lead the development of project proposals, concept notes, action plans and budgets
• Participate in managing and implementing programs and projects
• Design, launch and monitor the use of monitoring, evaluation and learning tools
• Prepare midterm, annual and end of project narrative reports and review financial reports
• Participate in the allocation of expenses among projects’ budgets
• Coordinate with donors and local, regional and international partners
• Participate in developing and implementing the organization strategy and plans
• Participate in developing and implementing SOPs, internal policies and procedures
• Ensure adherence to the internal financial policies and donor requirements
• Maintain overall budget control in close coordination with the finance officers.
• Prepare annual budgets and financial reports and present it to the Board of Directors
• Support donor audit and external evaluation processes and organizational assessments
• Develop and file individual and supplier contracts. Review relevant TORs and supporting documents for all new contracts; review deliverables and ensure processing of payments.
• Organize large-scale events (national and regional seminars, international intensive courses, regional trainings
• Define job positions for recruitment, advertise the vacancy, manage the interview process, extend job offers and carry out staff induction for new team members;
• Ensure the smooth running of HR-related administrative tasks, such as timesheets, employee NSSF registration, holiday management, sick leave, salary payments, etc.;
• Participate in preparing and implementing capacity development plans. This includes conducting capacity building activities (trainings, workshops, discussion sessions…).
• Ensure that a performance management system is established and implemented for all staff; participate in performance appraisal sessions and submit bi-annual evaluation reports to the board of directors.
1. Participate in conducting needs assessments and situational analysis with a focus on the needs of vulnerable and marginalized groups in the MENA region
2. Participate in drafting proposals and designing new project ideas in the field of culture, dialogue, development, peace keeping, conflict resolution, citizenship and emergency.
1. Liaise with the team at the field offices (in Palestinian refugee camps) to ensure efficient
and effective implementation of emergency and development projects
2. Prepare midterm, annual and end of project reports
3. Organize large-scale events
4. Assist in drafting proposals
5. Act as the project administrative coordinator for the Arab Network for Child Rights
I developed a handbook and HR files
I rotated in different departments and documented SOPs and work processes
I helped the company legalize HR Operations, this include finalizing the employment and consultancy agreements templates with the legal team, introducing the agreements to different teams before signing, coordinating with the legal team and the Ministry of Labor to obtain work and residence permits for foreign team members, working with the external accounting office to register all employees at the national social security funds and pay due income taxes on behalf of consultants.