Senior Analyst
M. H. Alshaya Company
مجموع سنوات الخبرة :19 years, 10 أشهر
- Review and update the organization structure of the departments
- Review and update the HR procedures and guidelines when needed.
- Prepare or revise Job Descriptions when necessary.
- Conduct Job Evaluation using Hay Methodology
- Create Salary Bands for the new titles
- Conduct Benchmarking study
- Review Labor laws of Kuwait, UAE, KSA, Bahrain, Oman, Qatar, etc. to ensure the salary and the benefits in line with the labor laws.
- Review and update existing salary bands for the positions every 2 years
- Work with the HR team to conduct a compensation and benefits data audit to identify discrepancies and inaccuracies.
- Create an updated reward philosophy document that outlines clear principles and guidelines, reflecting the focus on purpose and value
- Discuss business requirements with clients and offer insight on leading HR practices.
- Provide guidance to clients (up to managerial level) around project delivery and execution relating to Organization Restructuring, Job Profiling, Job Evaluation and Grading, Employee Assessments, HR Audits etc.
- Under guidance, own phases of project delivery from conceptualizing to client delivery while ensuring effective communication with the client to reflect needs and meet project objectives.
- Assist with the development and coordination of recommended changes regarding HR workflow.
- Assist in the development and evolution of methodologies in work focus areas including contributing to articles, whitepapers, and training efforts internally.
- Participate in business development by developing proposals / contracts, addressing client clarifications and follow-up.
- Prepare and maintain reports related to Consulting projects
- Effectively compile and analyze data for reports and special projects
To provide support to clients based on their requirements that includes:
▪ Recruitments (Local & Overseas - hiring candidates from India, Srilanka, Nepal)
▪ HR Procedures & Policy Development
▪ Organizational Structures and Reporting Hierarchy
▪ Develop Job Descriptions
▪ Develop Standard Operating Procedures, Employee Handbook and Induction Programs
▪ Employee Compensation & Benefits Administration (Salary scale & Grading)
▪ Performance Management Systems & Key Performance Indicators
▪ Career Ladder
▪ ISO Documentation Support
CLIENTS : Future Kid, Apoyo Recruitment Services, Empire Dental Center, Brite Dental Clinic, Labeaute Clinic.
Achievements: Able to get ISO Certification for Empire Dental Center in 2021.
POSITION OVERVIEW: Plan, Develop and Implement strategy for HR Management and Development, including Recruitment and Selection, Policy & Procedures, Discipline, Grievances & Counseling, Compensation & Benefits Administration, Training and Development, Succession Planning, Morale and Motivation, Culture and Attitudinal Development, Performance Appraisals, Employee Separations and Exit Interviews.
Organization Development:
Develop and implement HR strategies and initiatives aligned with the overall business strategy
Support current and future business needs through the development, engagement, motivation and preservation of human capital
Develop and monitor overall HR strategies, systems, tactics and procedures across the organization
Revisit the existing HR Policies & Procedures, HR forms, Employee Handbook, Orientation Programs, and Onboarding procedures
Advise on and interpret HR policy and procedures to ensure these are understood and complied with by all levels of employee
Manpower Planning & Budgeting:
To develop and manage the manpower plans & budgets in line with the organizational priorities and business plans;
Handle Local and Overseas Hiring (contacting local and overseas recruitment agencies, posting advertisements, screening, shortlisting & selection of candidates) for all vacant positions within the budget.
Plan and take actions to recruit/exit employees
Project Management
Conduct Job analysis program for all defined roles in the organization
Define Job Families & Competencies with Weightage for each job family
Facilitate and participate in the Job Description review process to identify key responsibilities, skills & competencies
Participate in HR polices review processes that ensure proper setup, communication and implementation
Compensation & Benefits:
Assist in reviewing, designing, implementing and managing salary classification
Develop compensation and benefits strategies, policies and procedures, salary scales and pool of financial and non-financial benefit programs and monitor their effectiveness
Compile data collection tools/Job evaluations to participate in salary surveys and review alignment of the compensation and benefits strategy with the desired market positioning
Conduct analysis of compensation and benefits within the company
Develop total reward strategies, policies, procedures and benefits programs
Develop and monitor bonus, commission and incentive schemes
ERP System Implementation/Microsoft Dynamics:
Ensure the proper functioning of the ERP system/Microsoft Dynamics to record and integrate current processes for efficient data processing and workflow.
Employee Grievances & Counseling:
Advice and counsel members of staff on a confidential basis to ensure issues are clarified and resolved
Develop employee grievance handling and escalation procedures and use it as an input for retention policies
Generic Accountabilities:
Undertake Employee engagement programs and contribute in employee retention.
Oversee management and employee relations to ensure a highly effective workforce capable of achieving business goals and objectives while maintaining high ethical standards and legal compliance
Maintain confidentiality and sensitivity of information in accordance with the HR Policies and Procedures.
Adhere to HR policies and procedures and acts as a role-model to all employees
MAJOR RESPONSIBILITIES:
Coordinate, manage and monitor the smooth functioning of the human resources department functions such as recruitment, orientation programs, job analysis, job grading, job descriptions, training & development, policies & procedures, compensation & benefits, employee relations, performance appraisals, etc.
Recruiting and staffing: To manage all employment functions including internal job posting, transfer, promotion, external recruiting through developing resources and contacts. Advertising programs, interviewing, screening, testing and follow up with new hires.
Policy development and documentation: Plan, develop and manage human resources programs, policies and practices in the areas of recruitment, compensation and benefits, training and development, performance appraisals, etc
Compensation and benefits administration: Monitor all pay practices such as monthly payroll, end of service benefits, leave salary, etc and systems for effectiveness and cost control
Ensures that the disciplinary processes, grievance procedures, employee-management relations are being applied and followed by HR Team.
Develop and manage an in house discipline, warning, misconduct, termination procedures ensuring fair and legal practices and compliance with Kuwait labor law;
Resolve problems according to practices, labor law, policies and procedures; Review, guide and approve management recommendations for employment terminations.
Ensure that HR policies, procedures, and systems comply with Kuwait labor laws and regulatory requirements
Review and test the different modules of ERP system for the smooth functioning of an integrated system within the department.
WCI: Contact Insurance companies and registers all sponsored employees under workmen compensation insurance as per Kuwait Labor Law. Report work injuries, accidents, death, occupational diseases, etc to insurance company immediately
MAJOR RESPONSIBILITIES:
Create, update and implement HR & Administration policies & procedures.
Manage all employment functions including internal job posting, transfer, promotion, external recruiting through developing resources and contacts. Advertising programs, interviewing, screening, testing and follow up with new hires.
Manages the recruitment procedures and ensure their effectiveness.
Approves and facilitates the recruitment strategy to ensure its compliance with the company’s budget goals.
Interviews all Management candidates as first HR interview based on the behavioral interviewing procedures.
Applies the compensation and benefits policy in order to ensure fair and consistent pay practices. This includes close monitoring of the recruitment negotiations in comparison with current figures.
Assess and creates HR budget for personnel, training and recruitment needs.
Prepares a monthly report outlining key HR activities and turnover ratio with analysis of the reasons.
Maintains records and compiles statistical reports concerning personnel-related data such as hires, transfers, performance appraisals, and absenteeism rates.
Develop and manage an in house discipline, warning, misconduct, termination procedures ensuring fair and legal practices and compliance with labor law;
Develop performance management system, job descriptions, performance appraisal compensation packages, training strategy;
Develop and implement an orientation programs for new employees and visitors.
Keep up to date with current and latest systems and practices in human resource management and development.
Monitor employee attendance system, supervise and verify monthly payroll, End of service benefits, leave salary calculations, etc and approving it for further transactions.
MAJOR RESPONSIBILITIES:
To develop HR & Admin policies & procedures according to the provisions of Kuwait Labor Laws.
To develop the HR business plan, prepare yearly Manpower Plan & Budget for all departments in coordination with department Heads.
Recruit highly qualified and experienced candidates within the budget and to ensure timely recruitment of required staff. (Responsible for all Local & International Recruitments)
Conduct new employee orientation and internal training sessions in coordination with QA Supervisor.
Follow up with Company Representatives for arranging Employee Visa, Transfer and Renewal of residences.
Conduct exit interview with the resigned staff and forward report to top management.
Follow up with department heads for evaluating performance of each employee annually.
Prepare Training Plans and arrange Trainings for the required staff.
Process payroll and maintain payroll information as required:
- Date entry for all time and attendance and personnel transactions such as new hire, termination, leave of absence, benefits deductions, additions, prepare and maintain related payroll records and reports.
MAJOR RESPONSIBILITIES:
Responsible for the preparation and processing of monthly payroll for over 300 employees; review and ensure accuracy of approved timesheets; track and deduct all garnishments and other special payroll deductions
Responsible for the coordination efforts between payroll, human resources, budget and other departments to ensure proper flow and maintenance of employee data (including preparation/distribution of detailed reports, e.g. labor" home" work, overtime, leave balances, head count, and retirement contribution reports)
Handle the administration of the electronic timekeeping system. Setup each employee, valid programs for each employee's charges, monitor submissions of approved timesheets, ensure valid data transfers to/from payroll service
Establish/maintain employee records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence to company policy including compliance with local regulations
MAJOR RESPONSIBILITIES:
Works closely with Human Resources and assists with HRMS implementation, testing, maintenance, and security.
Maintains various payroll records such as timecard sheets, automatic bank deposit authorizations, payroll journals and ledgers; makes required adjustments through established procedure.
Prepares salary and wage payrolls including deductions, accruals and the issuance and processing of timecards.
Monitors the account distribution of salary and wage payments including correcting prior distributions.
Balances or reconciles assigned payroll records; resolves and adjusts discrepancies; analyzes computer reports to identify and locate sources of error.
Gathers and analyzes payroll data; makes recommendations and prepares various payroll reports to be submitted to supervisor.
Prepare department structure and manpower plan yearly.
Contact overseas agencies for hiring; collect resumes, short list candidates, maintain database for the resumes and forward short listed resumes and reports to Head of Department.
Make arrangements for the interview; prepare Offer Letters; follow up with company representatives for arranging visa; dispatch visa to the agency; arrange tickets for the selected candidates.
MAJOR RESPONSIBILITIES:
Supervise overall administration for both staff hiring and student enrollment.
Maintains payroll information by collecting, calculating, and entering data.
Updates payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department/division transfers.
Arrange Training Sessions for Students.
Maintain Student's database.
Certificate in ISO 9001:2015 - Quality Management Systems - Internal Auditor
Certificate in ISO 9001:2015 - Quality Management Systems - Implementation
HRMP Certification Training
