Branch Accountant and Administrator
Data Capture Systems
مجموع سنوات الخبرة :13 years, 11 أشهر
Key Responsibilities:
Accounting
• Coordinate operations of the accounting department, execute accounting processes and ensure that the accounting standards are followed.
• Monitor daily transactions and ascertain their proper treatment in accounting books, maintain accurate record of transactions.
• Analyze financial information detailing assets, liabilities, prepared balance sheet, profit and loss statement, cash flow on weekly basis.
• Involve in Reconciliation of inventory, accounts receivables, invoices, budget, and other reports to summarized current as well as projected company financial position.
• Handle petty cash, prepare expense reports, process monthly salaries and bank reconciliations, inter-company billings and balance confirmations.
• Prepare daily voucher entries via journal voucher, purchase voucher, payment/receipt voucher, petty cash, debit/credit notes, transportation voucher.
• Ascertain all transactions (cash handling, petty cash and cheque payments, journal entries, cash receipts, etc.) are recorded properly and in accordance to the definition set on international accounting standards.
Operations
• Collaborate for month end entries, prepare the schedules for prepayment, fixed assets (depreciation), accruals and other expenses. Update records for fixed assets and all other financial documents as necessary.
• Prepare cheque payment for suppliers and subsidiary company payments and handle cheque disbursements.
• Prepare delivery notes, invoices, monthly Profit and Loss Statement, Balance sheet and Cash flow statement.
Account Receivable & Payables
• Regulated accounts receivable and accounts payable, maintained favorable balance between ARs and APs, expedited receivables from debtors / customers and processed payments of suppliers as per the credit policy of the company.
• Conduct weekly debtor’s receivable meeting with sales team. Monitor on the receivable which has gone over and above to their credit limit, reviewing credit facility form for new customer.
• Supervise the payment procedure for local and overseas suppliers and exercise internal controls so that payments are made as per approved terms and statement of account, for goods and services supplied.
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Key Responsibilities:
Auditing
• Ascertain full compliance with standard accounting practices and procedures, assisted auditors by providing documents and reports during audits. Initiate period end closing of financial accounts on a timely basis and as per the agreed plan.
• Interact with external auditors and function as key contact by supporting them with explanations during the audit process.
• Liaise with the Finance Manager for external audits till the finalization of quarter/annual accounts and related statements, and coordinate for physical stock taking for the year-end audit.
Planning and Budgeting
• Actively participate in budget preparation and variance analysis, control expenses for the identified cost centres so that budgetary figures are achieved.
• Exercise budgetary controls, accounting & physical controls and credit control as per laid down procedures. Also exercise controls on other purchase and services scheduling expenditures and monitoring costs.
Administration
• Provided valuable support to the management in restructuring of company by coordinating with Legal Advisors for issues like sale of shares, Power of Attorney, etc
• Monitor entire branch office administration, prepare the purchase order requisitions, expedite the purchase orders placed with the various Foreign Suppliers, handle logistic related queries, processing shipment clearance approvals.
• Provide valuable assistance in operations by supervising staff; planning, organizing, and implementing administrative systems.
• Complete special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.
• Handle logistics - authorizing clearing agency in single window customs clearance, processing clearance documents required for CRA (ICT approval), MOI and civil defense approval.
Key Responsibilities:
• Monitored daily transactions and ascertained their proper treatment in accounting books, maintained accurate record of transactions. Responsible for monitoring critical functions and assisting employees within the department.
• Maintained all accounting records, ledgers, revenues and operating expenses.
• Reviewed bank reconciliation statements and ensured that all cash deposits are properly reflected in these statements, resolved any discrepancies that might be detected. Efficiently handle Accounts Payable and Receivable.
• Assisted in performing all tasks necessary to achieve the organization's mission and help to execute staff succession and growth plans. Process the payroll of H1B consultants based on their time sheets.
• Monitor banking activities of the organization and ensure adequate cash flow to meet the organization's needs.
Previous Assignments:
• Accounts and Administration Executive, Jan 2007 to May 2008 (1 Year 4 Months)
Al Anwaar Golden Jewelers, Dubai, UAE