Order Administrator
General Electric International
مجموع سنوات الخبرة :19 years, 9 أشهر
Own the PO processing for GE Digital Energy portfolio with manufacturing location of P&Ls. Coordinate with the Order Booking team of different P&Ls.
Review POs in accordance with the Order Booking Policies and coordinate with sales and commercial managers for correctness of the same prior to booking the POs.
Perform margin analysis as required by the commercial office.
Coordinate with Sales and Order Fulfillment team of different manufacturing locations for timely delivery and fulfillment of the Product POs.
Obtain information required to process order (user data, product reference details, installation details, exchange requests, billing dates, sales codes, billing account contacts).
Ensure any off-line pricing calculators and/or product-specific checklists are completed prior to quote submission.
Verify equipments needs, communication requirements and general client needs, making sure to provide timeframes and set client expectations accordingly.
Report to the Regional Commercial Director and interface with the Region Sales teams.
Responsible for Channel Pipeline Analytics (SFDC, opportunities, forecasts) and publish the reports for weekly meetings.
Report to the Regional Commercial Director and interface with the Region Sales teams.
Manage stress, caused by the need to complete tasks within tight deadlines.
Purchasing Officer
Emitac Distribution LLC - May 12’- May 13’
Explored and sourced most cost effective procurement options. Placed vendor orders as approved by the management.
Developed and maintained a deep, strategic relationship with vendor.
Received and verified invoices, requisitions for goods/services as well as ensured transactions comply with financial policies and procedures.
Processed vendor payments within cut out time to avail cash discounts.
Did timely reporting of damage/mis-shipment claims and ensured vendor approvals on the same.
Supported MIS Consultant in reporting of monthly sales and purchase details to the vendor.
Prepared and duly submitted monthly sell-in/sell-out rebate claims to the Vendors.
Measured the quality and timeliness of shipments delivery by vendors, calculated the financial impact on delayed deliveries and claimed it from the vendor.
Reconciled and maintained vendor GL account in collaboration with Corporate Finance.
Sale and Business Operations Executive
Emitac Distribution LLC, Dubai - Jul 10’ - Apr 12’
Prepared various reports on weekly basis viz. Sales Comparison Report, Credit Analysis, Inventory and Stock Ageing Report. Summarized new findings for the MIS.
Verified and processed shipment clearance, logistics and distribution bills.
Provided adequate back-up for sales coordinators, invoicing and logistics team.
Conducted internal audit as per approval of Line Manager: evaluated order processing, logistics and other related operations, and accordingly proposed improvements to streamline procedures.
Supported Quarterly Target Setting, Prepared & Issued incentive letters to all the employees under the incentive scheme
Generated & validated various reports as and when demanded, perform other analytical tasks as assigned.
Prepared various MIS and sales analysis reports, E.g. Sales Comparison, Budget vs. Actual, Retails Sales etc. for Senior Management’s perusal.
Prepared the retail prices based on cost and set margin and worked closely with IT team to populate and update the prices as and when required.
Coordinated the sales between multiple retail outlets, coordinate to resolve any issues related to till, stock levels and prices reflecting in the system.
Proactively supported Sales Team in attaining set goals.
Prepared and submitted the vendor orders as advised by the buyer and monitored the PO status.
Effectively coordinated between vendor, freight forwarders and logistics personnel to ensure timely receipt of shipments as well as prompt resolution of documentation issues, if any.
Coordinated with other departments to ensure smooth functioning of the business.
Responsible in processing and filling Tax Returns for 47 States in US.
Processed Tax Credit Memos and resolved customer queries related to Sales Tax.
Managed State GL Account; tax related requirements, monthly closing activities, reconciliation, etc.
Compiled and analyzed various MIS reports as and when necessary. Prepared monthly financial reports observing stringent deadlines. Assisted with audit activities and report preparation.
Ensured timely issuance and collection of statutory forms through coordination with clients and vendors.
Facilitated daily sales and purchase report analysis, furnished Sales Report to the clients as requested.
Compiled sales, purchase and stock transfer data for monthly returns. Reconciled tax with GL account. Conducted bill wise verification of output/input tax utilizing MS Excel applications.
Liaised with internal and external auditors to facilitate auditing process as well as to ensure completeness of required information.
Bachelor of Computer Science MES Ponani College - Calicut University, India 2003