Anjana Nair

Order processing for UAE and GCC clients involving PI creation, stock allocation, releases to logistic for dispatch in SAP /GSCM pertaining products AV, Display, Monitor, Mobile ( B2B /B2C )and appliances.
Checking the purchase order of distributors / end customers and matching the price, qty and issuing the PI in SAP based on the B2B contracts, checking the qty as per the weekly RTF / DSR .
Checking with SCM for confirmed RTF and following up with KAM for timely B2B contract of it with all correct details and preparing the sales orders in SAP and allocating based on the plant and warehouse code for stock allocation and fund allocation based on FIFO method.
Processing with HQ guidelines customer credit check in SAP and with finance and informing KAM.
Follow -up for Signed PI/documents and attaching in SAP system before releases for records.
Checking the stocks in GSCM software for mobiles and blocking stock and releasing the models SKU’s, planning with logistic and warehouse for shipment delivery based on the fixed cut offs.
Handling the Weekly individual target 20 million USD KPI combining the division in mobile B2B / B2C, Audio Visual B2B, Display, TV, Hotel TV and monitor B2B.
Handling the operation of shipments of all GCC like Oman, Bahrain, Kuwait, Qatar, all UAE shipments with Inco-terms FOB, EXW, DDP and CIF and payment terms in LC / BG/ Cash advance .
Product registration for B2C based on new RRP, Disti Margin and landed cost and calculation of it in excel and registering in SAP and follow up with CFO and product team and refreshing sales order for new price.
Applying the EO logistic cost approvals from CFO and product team in SAP and making FOC perform invoice for internal transfer from JAFZA warehouse to office Samsung display showroom.
Making warranty PI, Software PI and Knox PI and sharing with KAM and checking for funds and releasing the delivery order and processing the billings with finance.
Well versed with SAP T codes and short forms. like applying below cost approvals, credit checks, missing attachment, check the stock overview based in allocation, GTN posting, PO print, shipping instruction confirm PO, SO/PO linking, prices, list of orders VA05, VA02, VA03, VL02N, VL03N etc and Display and AV shipments stock releases in SAP as per the daily DSR .
 Downloading the back orders list from SAP and sharing with KAM and closing the back orders and Supporting the sales in achieving the monthly target based MBO.
Coordinating for direct shipments and creating the PI and sharing with customer and monitoring the PI and PO in excel and following up with the SCM for organizing the direct shipments shipping instruction and informing finance of billing.

Dealing with direct and cross trade shipments that is coordinating HQ that is factories in China and Thailand product wise for orders production readiness based on PO ship date.
Checking the purchase prices of factories in procurement and updating the PPL in system and also for new models publishing it in ICRM IFF software and coordinating with product team for 92 codes, artworks
Making performa invoice to customer based on the orders and following with them for payment as per the fixed terms like OA, sinosure, advance, LC etc and updating in system.
Placing the confirmed orders in ICRM system & issuing PR’s for generating sales order and update the production readiness date and planned month of shipment for sales forecast and follow ups with factory.
Following with customer for nomination for shipment and quotes of shipment from both sides.
Sharing the nomination details to factories and SI based and planning for shipments to Africa and Israel. customers and Checking all documents from factories and sharing with Dubai office operation team to prepare the Invoices/ packing list and shipping documents and share with customers for clearance.
Handled monthly individual target 7 million USD sales operation of Israel and Africa markets and preparing
Dealing with products like washing machine, Dishwasher, Fans, Refrigerators, vacuum, cleaner, microwave, cooking range, freezer, kettle, Air purifier, etc. ( Midea and Toshiba appliances )

oordinating with all the inter-company Doka branches worldwide for orders and dispatches for the
customers in the supply circle and arranging safety stock in Doka distribution center and planning the
demand and supply and putting the confirmed orders in system and based on the following for imports
and checking import quotes both from HQ, Doka branches and Dubai negotiating the best bid quotes
and assigning the shipments to freight forwarder.  Checking the import documents and confirm the draft BL, AWB, switch B/L and arranging for clearance
and coordinating with forwarders for shipments to avoid detention and demurrages.  Coordinating with warehouse for offloading stock report and allocation of stock as per the orders of
respective customers and updating the GRN in FIFO method.  Handling the procurement part of local and international external suppliers import clearance. and new
suppliers coordinating for trade license, Vat, Manufacturing license and COA for chemical substitute
item and maintains KYC documents and proficient in handling EXW, DDP, FOB, CPT, CIF etc. and
coordinating with the quality team for product quality and checking for Duty exemption etc.  Checking with freight forwarders for export shipments and getting the best bid and Preparing the
invoice, packing list, delivery note, BL, AWB for export shipments and sharing with customers.  Handled inbound and outbound shipments of UAE, GCC, EUROPE, USA and all Free-Zones transfers.  Creating Digital authorization for user account and digital certificate and renewals of it.  Coordinating with forwarder for clearance and documentation transit in/out, import/export to local, transit in GCC and other emirates and row and exit certificates and COO for smooth shipments plan.  Coordinating with scrap vendors for scarp transfers of ownership and documentation for it.  Preparing transfer of ownership, documents of Doka DC and Doka Gulf and E-payments of bill of entry.  Handling all import, export, procurement shipments that is order to dispatch.  Extracting the data from system of back orders on based of forecast and demand and providing reports
for pending orders to Doka branches and and keeping track on it and updating the records.  Supporting in month end closing and making sales report, savings files, KPI etc.  Quarterly stock count of steel, prop, form-works, parts, scaffolding, beams, chemicals etc.

(Export / Import )
 Check the emails from Sales/ CSD team for shipment request and co-ordinate with warehouse for pick
list and check with forwarders for RFQ and shipment ETA .
 Making invoice, packing list, delivery advise and delivery note and process bill of entry transit out
documents in Dubai trade, Exit certificate and applying inspection schedule as per the BOE remarks and
informing the forwarder and applying the gate-pass pass with truck details for shipment pick up and
sharing with customers the final documents with BL, AWB for ETA and ETD details.
 Handled Air, Sea, Courier, Post parcel and Land, LCL, FCL, free-zones, duty paid and duty
exemptions, local, Vat implemented and non implemented shipments.
 Sharing the notepad files to courier companies like DHL, TNT for uploading the custom clearance
purpose and applying the COO in Dubai chamber for Oman, Bahrain, Saudi, Kuwait, Qatar, Jordan,
turkey and Africa etc shipments and printing the COO certificate in house printer.
 Checking with insurance companies for insurance certificate for CIF and CIP shipments
 Checking the LC and preparing the LC shipments documents and submitting to finance team.
 Applying legalization for Egypt shipment with Certificate of origin attestation in embassy.
 Coordination Intertek and SGS agency and providing the test reports for SONCAP, COC & SASO
Certificates data and maintain the product registration, CCVO for Nigeria shipments.
 Well versed with Hscode and handled dangerous good shipments like batteries, MSDS reports etc.
 Well versed with Transit in, Transit out, free-zone transfer shipment, import from local to
free zone shipments, transfer of ownership and other regime in Dubai trade.
 Preparing month end sales reports, KPI, and supporting finance in month end activities.
CSD Department Order Management Sales

Preparing purchase order and sharing to the supplier and getting the order acknowledgement, and preparing remittance and providing all documentation to bank. Receivable and payable transaction.
Follow up with importers for original invoices and packing list, certificate of origin etc .
Checking the import quotation and selecting the best bid and forwarder for clearance.
Supervising all imports shipments with forwarder and warehouse till on site delivery.
Reconciliation of customer ledger and follow ups for collection fund management track.
Preparing Salary sheet, Salary slip, day-to-day purchases and expenses bill in Tally ERP.

Follow up with logistic and prepare duty/ shipping payments in Ice gate as per the BOE.
Preparing quotes for all Air, land, Sea shipments and sharing the RFQ to customers.
Checking the shipping lines bills, detention bills and transportation bills and update in system.
Generating Sales billings to importers /exporters as per the agreed quotation.
Reconciliation and collection of debtors /creditors ledger and payment follow-ups.
Preparing Salary Cheque and PF calculation and TDS online payments.

Duty calculation, TDS online payment, Service tax set off and payments.
Tracking of shipments, checking with logistic team for all shipments related payments enquire.
Purchase bill entry in visual Impex and preparing sale bill to all customer’s as per the quotations fixed with the customers and approving the same with senior management.
Preparation of transport bill, debit note, credit note to customers.
Debtors and creditors ledger reconciliation and supporting collection team in receivable.